The Wheeling Park District board of commissioners met Tuesday, June 7.
Here are the meeting minutes as provided by the Wheeling Park District board of commissioners:
WHEELING PARK DISTRICT BOARD OF COMMISSIONERS
MINUTES OF REGULAR MEETING
JUNE 7, 2016
The Regular Meeting of the Board of Commissioners of the Wheeling Park District, Cook and Lake Counties, Illinois, was held in the Boardroom of the Community Recreation Center, 333 West Dundee Road, Wheeling, Illinois.
The meeting was called to order at 7:02 p.m. by President Stein, followed by the Pledge of Allegiance.
The following Commissioners were present when the roll was called: C. Klumpp, M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen and S. Stein.
Staff members present were Jan Buchs, Executive Director; Matt Wehby, Director of Park and Recreation Services; Amy Rivas, Director of HR & Risk Management; Larry Raffel, Superintendent of Planning; Jim Tourloukis, General Manager of Chevy Chase Country Club; Jill Nobbe, Superintendent of Finance; and Marcia Jendreas, Recording Secretary.
The following residents were present: Sharon Murray, Darlene Kaplan, Barbara Forke, Joanne Teslik, Pauline Guttmann, Elizabeth Boris, Edward Delaney, Georgia Delaney, Josephine Cilia, Sydney Grubb, Alice Kiefer, John Cilia, Steven Jovanovic, Marshall Kaplan, Francine Bentley, and Marilyn Stark.
Dan Berg from Sikich LLP was also in attendance.
AGENDA – ADDITIONS/DELETIONS/CORRECTIONS
President Stein moved Item C. Citizens, under VII. Verbal Communications, to Item F., under I. Opening Items.
APPROVAL OF MINUTES OF REGULAR MEETING OF MAY 17, 2016
Commissioner Klumpp moved, seconded by Commissioner Burns, to approve the Minutes of Regular Meeting of May 17, 2016.
On the roll call, the vote was as follows:
AYE: M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, C. Klumpp, S. Stein
NAY: None
ABSTAIN: None
ABSENT: None
Motion carried.
VERBAL COMMUNICATIONS – Citizens
Ms. Murray, Ms. Teslik, and Ms. Kiefer spoke on behalf of the residents present, and expressed their concerns about the increased cost of the senior exercise class.
Upon conclusion of the comment period, Ms. Murray, Ms. Kaplan, Ms. Forke, Ms. Teslik, Ms. Guttmann, Ms. Boris, Mr. Delaney, Ms. Delaney, Ms. Cilia, Ms. Grubb, Ms. Kiefer, Mr. Cilia, Mr. Jovanovic, Mr. Kaplan, and Ms. Stark exited the meeting.
UNFINISHED OR CONTINUING BUSINESS
Presentation of 2015 Annual Financial Report – Sikich LLP
Mr. Berg advised that the audit went well. He said the financial statements are presented fairly and are in accordance with generally accepted accounting principles. He explained the audit was delayed this year due to implementation of GASB Statement No. 68, by which the Park District adopted a change in accounting principle to record the IMRF net pension liability.
Superintendent Nobbe and Mr. Berg exited the meeting at 7:44 p.m.
Fourth Quarter Update of 2015-2016 Agency Goals
Executive Director Buchs said this is the last quarterly report for the year 2016. She explained that some goals will be carried over to the next plan. She highlighted the following: recreation software implementation, Chevy Chase software implementation, Grand Ballroom improvement project, new surface at Tsunami Splash, east entry at Heritage Park, Park District branding, Environmental Program, financial targets, and the Sponsorship Program.
NEW BUSINESS
Approval of Ordinance 2016-I – Prevailing Wage Rates
Director Wehby advised that the State of Illinois has not issued 2016 rates. He said the Park District’s attorney has advised staff that the Prevailing Wage Act does not require the Park District to ascertain rates on its own if the Department of Labor fails to do so for the current year; therefore, it is recommended that the Board adopt the July 2015 rates.
Commissioner Rosen moved, seconded by Commissioner Burns, to adopt Ordinance 2016-I – An Ordinance Adopting Prevailing Wage Rates to be Paid to Laborers, Mechanics and Other Workers Performing Construction of Public Works for the Wheeling Park District.
On the roll call, the vote was as follows:
AYE: C. Klumpp, M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, S. Stein
NAY: None
ABSTAIN: None
ABSENT: None
Motion carried.
Presentation of 2016-2017 Agency Goals
Executive Director Buchs provided a slide presentation on the 2016-2017 Agency Goals. She highlighted the following Strategic Initiatives: Provide Quality Guest Services and Experiences, Improvements in Internal Processes and Systems, Long Term Financial Strategies, Developing Community Relationships, and Continuous Learning Environment.
Executive Director Buchs said the final draft will be presented to the Board for approval at the June 21 meeting.
Pickleball Discussion
Director Wehby gave a summary of the Wheeling Park District Pickleball Program. He provided information on the current status of play times and fees, and information on the courts. He said the District invested $100,292 for construction of pickleball courts at Chamber Park, and all courts, whether indoor or outdoor, are always staffed and supervised. Also, courts are locked to prevent activities such as skateboarding, inline skating, roller hockey, etc., which are considered detrimental to the courts.
A discussion ensued as to whether unstaffed, open play should be allowed. There was consensus among Commissioners to establish some open-court, unstaffed play time. Director Wehby said staff will put together a program and monitor it. He will report back to the Board in the future with an update.
COMMITTEE REPORTS
There have been no recent meetings of the Administration or Future Planning Committees. Chair Klumpp said an Intergovernmental & Community Relations meeting was held tonight to discuss combining individual Intergovernmental Agreements with District 21.
Executive Director Buchs said a meeting of the Future Planning Committee has been scheduled for 6 p.m. on June 21 to discuss the Heritage Park playground.
FINANCE
Voucher List
Commissioner Burns moved, seconded by Commissioner Whittington, to approve the Voucher List dated June 7, 2016, in the amount of $675,657.74.
On the roll call, the vote was as follows:
AYE: M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, C. Klumpp, S. Stein
NAY: None
ABSTAIN: None
ABSENT: None
Motion carried.
WRITTEN COMMUNICATIONS
President Stein listed the written communications and asked that they be placed on file.
VERBAL COMMUNICATIONS
Staff: General Manager Tourloukis said May was a rough weather month for golf. He advised that a new golf course superintendent has been hired.
Director Rivas noted recruiting and hiring is still ongoing for summer personnel. Superintendent Raffel said the MWRDGC Permit has been received for the Horizon Park construction project, but staff is still waiting for the permit from the Village of Wheeling. He stated the reconstruction of the parking lot/construction of the asphalt paths has been advertised for bids.
Director Wehby passed out copies of the Sponsorship Catalog. He said the program is in place and staff has been actively recruiting sponsors for the 2016 events.
Executive Director Buchs advised that progress is being made on the Wheeling Town Center Easement Agreement, and it should be ready to present at the June 21 Board Meeting. She informed the Board that a water leak was discovered at the Aquatic Center. Repair work will begin on Monday, June 13, with an estimated completion time of four days.
Board: Commissioners made positive comments on the Chevy Chase Beatlerama WGN broadcast event, staff’s work on the recent audit, and Brian Logan’s retirement party at Chevy Chase. They all hoped that a quick solution may be found for the Seniors’ concerns about the cost of their exercise class.
EXECUTIVE SESSION
At 9:39 p.m., Commissioner Lichtenberger moved, seconded by Commissioner Burns, to adjourn to Executive Session for the purpose of discussion of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee of the District or against legal counsel for the District to determine its validity per 5 ILCS 120/2(c)(1).
On the roll call, the vote was as follows:
AYE: C. Klumpp, M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, S. Stein
NAY: None
ABSTAIN: None
ABSENT: None
Motion carried.
The regular meeting reconvened at 10:07 p.m. with the following persons present: C. Klumpp, M. Burns, B. Lichtenberger, S. Stein, M. Kurgan, J. Whittington, R. Rosen, J. Buchs, A. Rivas, M. Wehby, and M. Jendreas.
ACTION, IF ANY, ON MATTERS DISCUSSED IN EXECUTIVE SESSION – None
ADJOURNMENT
There being no further business, Commissioner Burns moved, seconded by Commissioner Whittington, to adjourn the meeting at 10:07 p.m. The motion carried by unanimous voice vote.
Respectfully submitted,
Jan Buchs
Secretary
Approved this 21st day of June 2016
Board of Commissioners
Wheeling Park District
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