The City of Elgin Committee of the Whole held a regular meeting on Wednesday, June 8.
The Committee of the Whole holds less formal meetings of the City Council that give members an opportunity to discuss items and ask questions. Meetings are held at 6 p.m. on the second and fourth Wednesday of the month in the City Council Chambers of City Hall, at the Robert Gilliam Municipal Complex, 150 Dexter Court.
Here are the meeting minutes as provided by the City of Elgin Committee of the Whole:
CITY COUNCIL
COMMITTEE OF THE WHOLE MEETING
JUNE 8, 2016|6:00 PM
CITY COUNCIL CHAMBERS
Call to Order
Roll Call
Approval of Minutes of Previous Meeting - May 25, 2016
Special Presentations and Reports - None
Initiatives and Other Items
A. Consideration of Agreement with Judson University for the Use of City Owned Fiber
Optic Cable ($10,000 revenue to the city)
Objective: Enhance the Elgin educational community through joint cooperation with
Judson University, ECC and NIU to connect Judson University to NIUNet.
B. Consideration of License and Services Agreement with Bockyn, LLC for Recreation
Software ($61,500)
Objective: Replace the Parks and Recreation Department’s server based recreation
application with a cloud?based application.
C. Consideration of Engineering Services Agreement with Strand Associates Inc. for
Various Utility Department Projects ($150,000)
Objective: Provide engineering services for a variety of projects to maintain and improve
the city’s water treatment facilities and utility infrastructure.
D. Consideration of Consortium Agreement with Kane County Office of Community
Reinvestment for the 2017?2019 HOME Investment Partnerships Program (No cost to
the City)
Objective: Provide for the utilization of federal funds for projects targeted towards
homeowner rehabilitation, homebuyer assistance, the development of affordable housing
and tenant based rental assistance in partnership with the Kane County Office of
Community Reinvestment.
E. Consideration of Intergovernmental Agreement with Kane County to Administer Elgin’s
Federally Funded Programs (No cost to the City)
Objective: Provide administration and oversight of Elgin’s Community Development Block
Grant and the Neighborhood Stabilization Program through services of the Kane County
Office of Community Reinvestment.
F. Consideration of Resolution Establishing Prevailing Wage Rates on Public Works
Contracts (No cost to the City)
Objective: Establish prevailing wage rates on public works projects in accordance with the
Illinois Department of Labor’s rate schedule.
G. Consideration of Co?sponsorship Agreement with Grand Victoria Casino Regarding
Fourth of July Fireworks (Not to exceed $30,000)
Objective: Partner in presenting Fourth of July fireworks and a concert with the Grand
Victoria Casino using city staff support.
H. Discussion Concerning Council Rules (Councilman Shaw)
Objective: Consideration of revisions to procedures for city council members placing
matters on city council agenda.
Announcements from Council
Announcements from Staff
Executive Session
I. Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More
Classes of Employees ? Exempt Under Section 120/2(c)(2) of the Open Meetings Act
J. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific
Employees of the Public Body ? Exempt Under Section 120/2(c)(1) of the Open Meetings Act
Adjournment
PLEASE NOTE: The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to
allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the
meeting or the facilities, are requested to contact the Human Resources Department at (847) 931?6076 or TT/TDD
(847) 931?5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.
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