North Cook News

City of Evanston Administration & Public Works Committee met Oct. 27

Here is the agenda provided by the committee:

(I) CALL TO ORDER - COUNCIL MEMBER SUFFREDIN

(II) APPROVAL OF VIRTUAL COUNCIL MEMBER PARTICIPATION

(III) PUBLIC COMMENT

Those wishing to make public comments at the Administration & Public Works Committee meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at https://www.cityofevanston.org/government/city-clerk/publiccomment-sign-up or by calling/texting 847-448-4311.

Community members may watch the Administration & Public Works Committee meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16.

Members of the public are welcome to speak at Administration and Public Works meetings. As part of the Administration and Public Works agenda, a period for public comments shall be offered at the commencement of each regular Administration and Public Works meeting. Public comments will be noted in the Administration and Public Works Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are more than five speakers, a period of twenty minutes shall be provided for all comments, and no individual shall speak longer than two minutes. The Chair will allocate time among the speakers to ensurethat Public Comment does not exceed twenty minutes. The business of the Administration and Public Works shall commence twenty minutes after the beginning of Public Comment. Councilmembers do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind.

(IV) APPROVAL OF MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING

M1. Approval of the minutes of the Administration & Public Works Committee meeting of October 13, 2025.

Staff recommends approval of the minutes of the Administration & Public Works Committee of October 13, 2025.

For Action

Administration & Public Works Committee - October 13, 2025 - Minutes

(V) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity

Staff recommends City Council approval of the City of Evanston’s payroll for the period of September 22, 2025, through October 5, 2025, in the amount of $3,961,006.03; the Bills List dated October 28, 2025, for $5,864,976.41; and credit card activity for the period ending August

26, 2025, in the amount of $244,413.79.

For Action

Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity

A2. Approval of BMO Harris Amazon Credit Card Activity

Staff recommends that the City Council approve the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending August 26, 2025, for $17,096.88.

For Action

Approval of BMO Harris Amazon Credit Card Activity

A3. Approval of Sole Source Contract Award to Illuminight Lighting Inc. for the Installation of Holiday Lights and Decor for Evanston Business Districts

Staff recommends the City Council authorize the City Manager to execute contracts with Illuminight Lighting Inc., not to exceed $78,500 for the installation of holiday lights and decor in the Church and Dodge, Noyes, Maple Foster, Ashland Arts, Dempster & Dodge, and Howard Street business districts. A sole-source contract requires a two-thirds vote of the City Council.

The funding for this project will be $19,300 from the Great Merchant Grant account, 100.15.5300.62656; $27,000 from the Howard Ridge TIF (330.99.5860.62490 - Other Program Costs); $17,500 from West Evanston TIF (335.99.5870.62490 - Other Program Costs); $9,000 from the Five-Fifths TIF (365.99.5900.62490 - Other Program Costs); $5,700 from the Dempster Dodge TIF (340.99.5875.62490 - Other Program Costs).

For Action

Approval of Sole Source Contract Award to Illuminight Lighting Inc. for the Installation of Holiday Lights and Decor for Evanston Business Districts

A4. Approval of Contract with Suburban Tree Consortium for the Purchase of Trees and Planting Services for Fall 2025

Staff recommends that the City Council authorize the City Manager to execute a contract with the Suburban Tree Consortium (STC) for the purchase and planting of 296 trees in the amount of $110.387.40.

Funding for this purchase is provided from two General Fund accounts: $47,856.40 from Account 100.40.4320.65005, which has an approved FY 2025 budget of $140,000 with $51,551.07 remaining, and $62,531 from Account 100.40.4320.62385, which has an approved FY 2025 budget of $150,000.00 with a balance of $56,322.26.

For Action

Approval of Contract with Suburban Tree Consortium for the Purchase of Trees and Planting Services for Fall 2025

A5. Approval of Single-Source Purchase of Cisco CUCM and UCCX License Renewal 2025

Staff recommends City Council approval for the single-source purchase of Cisco CUCM and UCCX licenses and software support from CDW-G (120 S. Riverside, Chicago, IL 60606) in the amount of $43,380.00. A single-source purchase requires a two-thirds vote of the City Council.

This purchase will be funded by the IT - Computer Software Account (GL #100.19.1932.62340), which has a FY 2025 budget of $1,752,000.00 and a YTD balance of (-)$30,480.21. The overage in GL #100.19.1932.62340 will be covered by an expected year-end surplus in IT Service Agreements and Contracts Account (GL #100.19.1932.62509).

For Action

Approval of Single-Source Purchase of Cisco CUCM and UCCX License Renewal 2025

A6. Approval of a Single-Source Purchase to Renew Customer Relationship Management Software with Catalis US for 311 Services

Staff recommends that the City Council authorize the City Manager to execute a single-source agreement with Catalis US (3025 Windward Plaza, Ste 200, Alpharetta, GA 30005) to renew a three-year agreement for their QAlert CRM software in the amount of $52,000.00 for fiscal year 2025, $54,600.00 for fiscal year 2026, and $57,330.00 for fiscal year 2027. A single-source purchase requires a two-thirds vote of the City Council.

This purchase will be funded by the IT - Computer Software Account (GL #100.19.1932.62340), which has a FY 2025 budget of $1,752,000.00 and a YTD balance of (-)$30,480.21. The overage in GL #100.19.1932.62340 will be covered by an expected year-end surplus in IT Service Agreements and Contracts Account (GL #100.19.1932.62509).

For Action

Approval of a Single-Source Purchase to Renew Customer Relationship Management Software with Catalis US for 311 Services

A7. Approval of Single Source Purchase to Renew Support for Laserfiche Document Management Software

Staff recommends City Council approval for the single-source purchase to renew Laserfiche software support from MCCi (P.O. Box 790379, St. Louis, MO 63179) in the amount of $41,265.60. A singlesource purchase requires a two-thirds vote of the City Council.

This purchase will be funded by the IT - Computer Software Account (GL #100.19.1932.62340), which has a FY 2025 budget of $1,752,000.00 and a YTD balance of (-)$30,480.21. The overage in GL #100.19.1932.62340 will be covered by an expected year-end surplus in IT Service Agreements and Contracts Account (GL #100.19.1932.62509).

For Action

Approval of Single Source Purchase to Renew Support for Laserfiche Document Management Software

A8. Approval of a Sole-Source Agreement with SP+ for Parking Garage Management Services

Staff requests City Council approve a sole source contract with SP+ (200 E. Randolph St., Suite 5475, Chicago, Illinois 60611) for $634,369 in 2026 and $654,966 in 2027 for parking management services in the three City-owned parking garages (525 Church St., 1800 Maple Ave., and 821 Davis St.). A sole-source contract requires a two-thirds vote of the City Council.

Funding will be split from the three parking garage “Contract Servicing” G/L accounts (505.19.7025.62400, 505.19.7036.62400, and 505.19.7036.62400) with a total anticipated 2026 budget of $1,150,000.

For Action

Approval of a Sole-Source Agreement with SP+ for Parking Garage Management Services

A9. Resolution 94-R-25, Authorizing the Settlement and Release of All Claims in Mary Pat O'Neil v. City of Evanston, 2024 L 003612

Staff recommends approval of Resolution 94-R-25, authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Mary Pat O'Neil v. City of Evanston (Case No. 2024 L 003612)

Funding will be provided from the Insurance Fund Settlement Costs - Liability (Account 605.99.7800.62260).

For Action

Resolution 94-R-25, Authorizing the Settlement and Release of All Claims in Mary Pat O'Neil v. City of Evanston, 2024 L 003612

A10. Approval of Resolution 96-R-25 Memorandum of Understanding with Edible Evanston

Staff recommends City Council approve a resolution that permits City Manager to sign a Memorandum of Understanding with Edible Evanston.

For Action

Approval of Resolution 96-R-25 Memorandum of Understanding with Edible Evanston

A11. Resolution 97-R-25, Authorizing the City Manager to Execute an Amendment to the Lease Agreement Dated October 14, 1966, as Amended, Between Metropolitan Water Reclamation District of Greater Chicago and the City of Evanston

Staff recommends City Council adoption of Resolution 97-R-25, Authorizing the City Manager to Execute an Amendment to the Lease Agreement Dated October 14, 1966, as Amended, Between Metropolitan Water Reclamation District of Greater Chicago and the City of Evanston.

For Action

Resolution 97-R-25, Authorizing the City Manager to Execute an Amendment to the Lease Agreement Dated October 14, 1966, as Amended, Between Metropolitan Water Reclamation District of Greater Chicago and the City of Evanston

A12. Resolution 98-R-25, Authorizing the City Manager to Enter Into a Lease With the Metropolitan Water Reclamation District for Park Properties

Staff recommends City Council adoption of Resolution 98-R-25, Authorizing the City Manager to Enter Into a Lease With the Metropolitan Water Reclamation District for Park Properties.

For Action

Resolution 98-R-25, Authorizing the City Manager to Enter Into a Lease With the Metropolitan Water Reclamation District for Park Properties

A13. Resolution 99-R-25, Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Evanston and the Illinois Fraternal Order of Police

Staff recommends that the City Council adopt Resolution 99-R-25, authorizing the City Manager to execute a memorandum of understanding between the City of Evanston and the Illinois Fraternal Order of Police.

For Action

Resolution 99-R-25, Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Evanston and the Illinois Fraternal Order of Police

(VI) ADJOURNMENT

https://cityofevanston.civicweb.net/document/432363/?printPdf=true