Anthony Ortiz, Council Member | City of Elgin Website
Anthony Ortiz, Council Member | City of Elgin Website
City of Elgin Committee of the Whole met Aug. 13
Here are the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell (6:17 p.m.), Steffen, Thoren, and Mayor Kaptain. Absent: None.
Councilmember Steffen made a motion, seconded by Councilmember Ortiz, to permit Councilmember Dixon to attend the meeting via electronic means. Upon a roll call vote: Yeas: Councilmembers Alfaro, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None. Abstain: Councilmember Dixon.
Approval of Minutes
Councilmember Good made a motion, seconded by Councilmember Martinez, to approve the minutes of the July 23, 2025, regular meeting. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Public Comment
None.
Honorary Street Name Designation for Alice Court – U.S. Army Corporal Eriverto Ortiz (Council Member Martinez)
A resolution was presented at the Council meeting for adoption by the City Council to honor Corporal Ortiz, killed in the Korean War in 1950 and laid to rest in the Bluff City Cemetery with full military honors in October 2024, with an honorary street name designation.
Parking Lot and Alley 2025 Maintenance Program—Design and Construction Engineering Services Agreement with Thomas Engineering, LLC
Councilmember Steffen made a motion, seconded by Councilmember Thoren, to approve an agreement with Thomas Engineering, LLC in the amount of $79,930 to analyze, design and prepare construction documents for the maintenance of various public parking lots and cityowned alleys, as well as provide field inspection, contract administration, general coordination, and control of the day-to-day construction activities for the Parking Lot and Alley 2025
Maintenance Program. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None. Councilmember Alfaro abstained.
City Hall Sustainable Parking Lot Design Reconstruction Project—Green Infrastructure Grant Opportunities (GIGO) Grant Agreement
Councilmember Good made a motion, seconded by Councilmember Steffen, to accept the Green Infrastructure Grant Opportunities funding in the amount of $534,338 through the Illinois Environmental Protection Agency to provide funds for the installation of storm water runoff reduction green infrastructure best management practices (BMPs) in association with the planned city hall parking lot reconstruction. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Electric Vehicle Charging Stations—Purchase Agreement with Carbon Day EV Charging
Councilmember Steffen made a motion, seconded by Councilmember Good, to enter into an agreement with Carbon Day EV Charging in the amount of $53,296 for the purchase of four, level 2 ChargePoint networked electric vehicle chargers to support the expansion of the city’s electric vehicle charging station network. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Golf Cart Lease – Nadler Golf Car Sales, Inc. Extension Agreement for 2023-2032
Councilmember Thoren made a motion, seconded by Councilmember Steffen, to approve the amendment to the lease agreement with Nadler Golf Car Sales, Inc. in the amount of $93,240 annually for 72 model year 2025 golf carts to provide sustainable golf cart rental operation that aligns with the city’s environmental and sustainability goals by reducing greenhouse gas emissions, lowering noise pollution and decreasing reliance on fossil fuels, all for an affordable price for Bowes Creek Country Club. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Wing Park Clubhouse and Associated Facilities—Agreement with Plank Road Tap Room for Labor Services
The agreement was removed from the agenda by staff. Council did not discuss the item.
School Crossing Guards—Agreement with Andy Frain Services
Councilmember Good made a motion, seconded by Councilmember Martinez, to approve an agreement with Andy Frain Services in the amount of $165,497 to continue providing school crossing guards at eleven elementary school locations in the city. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain.
Nays: None.
Electrical Engineering Services for Leo Nelson Riverside and Airlite Water Treatment
Plants—Amendment No. 4 to Engineering Services Agreement with Donohue & Associates, Inc.
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve Amendment No. 4 to the agreement with Donohue & Associates, Inc. in the amount of $500,000 to continue the multi-year agreement for electrical engineering services to evaluate, design and provide construction services related to electrical improvements at the Leo Nelson Riverside and Airlite Water Treatment Plants. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None.
2024 Lead Service Line Replacement Program, Contract D—Change Order No. 1 with IHC Construction Companies, LLC for Bid 24-019
Councilmember Good made a motion, seconded by Councilmember Thoren, to award Change Order No. 1 for the Bid 24-019, to IHC Construction Companies, LLC as a balancing change order to document an increase in the final construction value of $44,201 for the 2024 Lead Service Line Replacement Program to improve the water distribution system by replacing lead water service lines. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Sewer Inspection Camera Transporter and Associated Software for Sewer Inspections— Agreement with EJ Equipment, Inc.
Councilmember Good made a motion, seconded by Councilmember Steffen, to approve an agreement with EJ Equipment, Inc., in the amount of $49,755 for the procurement of a larger sewer camera transporter and associated software to provide reliable inspection of larger diameter sewer mains. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Alfaro thanked all community partners that held back to school events, in particular Prestige Barber Shop and First Baptist Church.
Councilmember Ortiz noted the start of school for U-46 School District students.
Councilmember Steffen thanked staff for their work to conduct the recent council retreat. He also noted that the Kiwanis Barbeque is being held on August 16, 2025.
Councilmember Thoren announced the Elgin National Road Race and Car Show would be held on August 17, 2025, at 1950 Larkin Avenue.
Councilmember Powell announced the upcoming Annual Historical House Walk being held September 6 and 7, 2025.
Announcements from Staff
Rick Kozal, City Manager, announced upcoming city events.
Adjournment
Councilmember Steffen made a motion, seconded by Councilmember Good, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:25 p.m.
https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/9423
Alerts Sign-up