North Cook News

City of Evanston Administration & Public Works Committee met July 28

Here is the agenda provided by the committee:

(I) CALL TO ORDER - COUNCILMEMBER SUFFREDIN

(II) APPROVAL OF VIRTUAL COUNCILMEMBER PARTICIPATION

(III) PUBLIC COMMENT

Those wishing to make public comments at the Administration & Public Works Committee meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at https://www.cityofevanston.org/government/city-clerk/publiccomment-sign-up or by calling/texting 847-448-4311.

Community members may watch the Administration & Public Works Committee meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16.

Members of the public are welcome to speak at Administration and Public Works meetings. As part of the Administration and Public Works agenda, a period for public comments shall be offered at the commencement of each regular Administration and Public Works meeting. Public comments will be noted in the Administration and Public Works Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are more than five speakers, a period of twenty minutes shall be provided for all comments, and no individual shall speak longer than two minutes. The Chair will allocate time among the speakers to ensure that Public Comment does not exceed twenty minutes. The business of the Administration and Public Works shall commence twenty minutes after the beginning of Public Comment. Councilmembers do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind.

(IV) APPROVAL OF MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING

M1. Approval of the minutes of the Administration & Public Works Committee meeting of July 14, 2025.

Staff recommends approval of the minutes of the Administration & Public Works Committee of July 14, 2025.

For Action

Administration & Public Works Committee - July 14, 2025 - Minutes

(V) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card

Activity Staff recommends that the City Council approve the City of Evanston's payroll for the period from June 30 to July 13, 2025, for $4,611,943.09, and the Bills List for July 15, 2025, for $7,464,768.32, and credit card activity for the period ending May 26, 2025, for $217,343.19.

For Action

Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity

A2. Approval of BMO Harris Amazon Credit Card Activity

Staff recommends that the City Council approve the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending May 26, 2025, for $23,051.90.

For Action

Approval of BMO Harris Amazon Credit Card Activity

A3. Approval of Contract Award with Ramirez Group LLC for Fire Station #3 Structural Concrete Repairs (Bid 25-31)

Staff recommends that the City Council authorize the City Manager to execute an agreement with Ramirez Group LLC (1205 Perthshire Lane, Dyer, Indiana 46311) for the Fire Station #3 Structural Concrete Repairs (Bid 23-55) in the amount of $147,800.00.

Funding for this project will be provided from the Capital Improvement Fund 2025 Project Bonds, specifically the Facilities Contingency line item (Account # 415.40.4125.65515-625060). A detailed analysis is included in the attached memo.

For Action

Approval of Contract Award with Ramirez Group LLC for Fire Station #3 Structural Concrete Repairs (Bid 25-31)

A4. Approval of Contract Award with AGAE Contractors, Inc., for the Twiggs Park Playground Improvement Project (Bid 25-34)

Staff recommends that the City Council authorize the City Manager to execute a contract with AGAE Contractors, Inc. (189 Gordon St., Elk Grove Village, IL, 60007) for the Twiggs Park Playground Improvement Project (Bid 25-34) in the amount of $636,000.

Funding is provided from the Capital Improvement Fund 2025 Project Bonds in the amount of $513,623.00, from Community Development Block Grant funds (CDBG) in the amount of $106,623.00, and from Community Development Block Grant CARES Act funds (CDBG-CV) in the amount of $15,754.00. A detailed summary is included in the attached memo.

For Action

Approval of Contract Award with AGAE Contractors, Inc., for the Twiggs Park Playground Improvement Project (Bid 25-34)

A5. Approval to Purchase Fuel from Al Warren Oil Company, Inc. for One Year

Staff recommends the City Council approve fuel purchases for July 6, 2025, through July 5, 2026, in the amount not to exceed $900,000 from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320).

The vendor is the current Suburban Purchasing Cooperative (SPC) Governing Board Bid winner for all grades and types of fuel used by City vehicles during this period.

Funding for this purchase will be from the Fleet Fund - Petroleum Products (Account 600.19.7710.65035) with an FY 2025 budget of $750,000 and a YTD balance of $196,271.17. Since we have exceeded the budget in the last few years, and the pattern seems consistent, staff expect that we may once again exceed the budgeted amount by $150,000 for 2025 and will need an expense increase for 2026.

For Action

Approval to Purchase Fuel from Al Warren Oil Company, Inc. for One Year

A6. Approval of a Sole Source Repair of the Evanston Fire Department Truck #325 (E-25)

Staff requests that the City Council authorize the City Manager to approve automotive work in the amount of $72,626.84 to Interstate PowerSystems, Inc., (NW 7244, PO Box 1450, Minneapolis, MN 55485-7244) for the repair and maintenance of Truck #325 (E-25). A sole source approval requires a two-thirds vote of City Council.

The Fleet Services Fund will provide funding for this repair, Materials to Maintain Autos Account (600.19.7710.655060), in the amount of $72,626.84. This account has a FY 2025 budgeted amount of $1,600,000.00 and an unencumbered balance of $769,582.07.

For Action

Approval of Repair of the Evanston Fire Department Truck #325 (E25)

A7. Approval of a Contract with Alexander Chemical Corporation for FY 2025 Water Treatment Chemicals (Bid 24-36)

Staff recommends that the City Council authorize the City Manager to execute an agreement with Alexander Chemical Corporation (7593 S. First Road, LaPorte, IN 46350) in the amount of $100,000.00 for the period of August 1, 2025, to December 31, 2025, for the purchase of aluminum sulfate (Bid 24-36).

Funding will be provided by the Water Production Bureau Filtration Business Unit (Account 510.40.4220.65015), which has a FY 2025 budget amount of $800,000.00 and a YTD balance of $154,954.12.

For Action

Approval of a Contract with Alexander Chemical Corporation for FY 2025 Water Treatment Chemicals (Bid 24-36)

A8. Approval of a 1-Year Contract with Hard Rock Concrete Cutters for Sidewalk Cutting Services

Staff recommends that the City Council authorize the City Manager to execute a1-year contract with Hard Rock Concrete Cutters (601 Chaddick Drive, Wheeling, Illinois 60090) for Sidewalk Saw Cutting Services in the amount of $50,000.00.

Funding for this purchase will be provided from the Capital Improvement Fund 2025 Project Bonds (Account 415.40.4125.65515-425092), which has a FY 2025 budget of $50,000, all of which remains unallocated.

For Action

Approval of a 1-Year Contract with Hard Rock Concrete Cutters for Sidewalk Cutting Services

A9. Approval of Change Order #1 to the agreement with the Metropolitan Water Reclamation District of Greater Chicago for FY 2025 Estimated Annual User Charge for Disposal of Sludge Generated as Part of the Water Treatment Process 

Staff recommends City Council authorize the City Manager to execute Change Order #1 to the agreement with the Metropolitan Water Reclamation District of Greater Chicago (P.O. Box 95089, Chicago, IL 60694-5089) for the period of January 1, 2025 to December 31, 2025 to provide the estimated annual user charge for the disposal of sludge generated as part of the water treatment process in the not-to-exceed amount of $95,416.22.

Funding for this purchase will be provided by the Water Fund (Account 510.40.4220.62420), which has a fiscal year 2025 budget allocation of $210,000 designated for MWRD fees. As of now, the account shows a year-to-date (YTD) balance of -$101,556.97. While user charges fluctuate annually, the 2025 charges have exceeded the previous fouryear average of $183,871.91. To cover the shortfall, additional funds will be drawn from the Water Fund’s cash reserves. The Water Fund maintains a target cash reserve of $5.8 million.

For Action

Approval of Change Order #1 to the agreement with the Metropolitan Water Reclamation District of Greater Chicago for FY 2025 Estimated Annual User Charge for Disposal of Sludge Generated as Part of the Water Treatment Process

A10. Resolution 61-R-25, Approving Extended Hours of Liquor Service on September 13, September 27, October 4, and October 18, 2025, for Levy Premium Food Service's One Day Class Z-2 Liquor Licenses

Staff recommends that City Council approve Resolution 61-R-25, which approves extended hours of liquor service on September 13, September 27, October 4, and October 18, 2025, for Levy Premium Food Service's one-day Class Z-2 liquor licenses.

For Action

Resolution 61-R-25, Approving Extended Hours of Liquor Service on September 13, September 27, October 4, and October 18, 2025, for Levy Premium Food Service's One Day Class Z-2 Liquor Licenses

(VI) ADJOURNMENT

https://cityofevanston.civicweb.net/document/426188/?printPdf=true