North Cook News

City of Evanston Administration & Public Works Committee met June 9

Here are the minutes provided by the committee:

COMMITTEE MEMBERS PRESENT: Parielle Davis, Councilmember

Clare Kelly, Councilmember

Krissie Harris, Councilmember

Jonathan Nieuwsma, Councilmember

Thomas Suffredin, Councilmember

STAFF PRESENT: Lara Biggs, City Engineer

Alexandra Ruggie, Corporation Counsel

Paul Zalmezak, Economic Development Manager

Sarah Flax, Director of Community Development

Clayton Black, Deputy Chief Financial Officer

(I) CALL TO ORDER - COUNCILMEMBER SUFFREDIN

Chair Suffredin called the meeting to order at 5:33 PM.

(II) APPROVAL OF VIRTUAL COUNCILMEMBER PARTICIPATION

(III) APPROVAL OF MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING

 M1. Approval of the minutes of the Administration & Public Works Committee meeting of May 27, 2025.

Staff recommends approval of the minutes of the Administration & Public Works Committee of May 27, 2025.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved 5-0-0

Ayes: Davis, Harris, Nieuwsma, Suffredin, and Kelly

Nayes: None

(IV) PUBLIC COMMENT

Mary Rosinski

Shereemer Chevannes

Robert Keting

Scott Roberts

Tina Paden

(V) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll and Bills List

Staff recommends that the City Council approve the City of Evanston's payroll from May 5 to May 18, 2025, in the amount of $3,848,430.09, and the Bills List for June 10, 2025, in the amount of $10,857,745.92.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved on Consent 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

A2. Approval for Replacement of Faulty Parking Sign Housings at 1800 Maple Self-Park Garage and the Sherman Plaza Self-Park Garage

Staff recommends that the City Council authorize the City Manager to enter into a single-source purchase agreement with Olympik Signs, Inc., (1130 N. Garfield St, Lombard, IL 60148) for the removal and installation of a new LED light system for the signs at the 1800 Maple Self Park garage and the Sherman Plaza Self Park garage. A single-source purchase requires a two-thirds vote of the City Council.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved on Consent 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

A3. Funding Realignment for the Evanston Pathway to Wellness Program, using Human Services Funds

Staff recommends that the City Council approve the reassignment of $400,000 of ARPA funding allocated for the Pathway to Wellness Program to the ARPA-funded Reimagining Public Safety project for operating expenses of the C.A.R.E. Team. This would make $400,000 from the Human Services Fund available for the Pathway to Wellness Program.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved on Consent 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

A4. Approval of a Single-Source Contract with Motion Industries Incorporated for the Purchase of Electrical Motor Protective Relays

Staff recommends that the City Council authorize the City Manager to execute an agreement with Motion Industries Incorporated (2380 United Lane, Elk Grove Village, IL 60007) for the purchase of electrical motor protective relays in the not-to-exceed amount of $81,584.73. A single-source agreement requires a two-thirds vote of the City Council.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved on Consent 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

A5. Approval of Single-Source Recurring Services with One Step GPS LLC for Automatic Vehicle Location (AVL) Monitoring on City Fleet Equipment

Staff recommends the City Council's approval of a single-source services contract with One Step GPS LLC (675 Glenoaks Blvd., Suite C, San Fernando, CA 91340) to provide Automatic Vehicle Location (AVL) monitoring for 361 City Fleet vehicles. This agreement is a recurring monthly renewal that will be billed at a not-to-exceed amount of $4,151.50 per month, resulting in a total annual cost of $49,818. Staff recommends a cap of $55,000 per year to allow for flexibility in case new additions to the Fleet are required or if the City retains additional repurposed Motor Pool vehicles. A single-source purchase requires a two-thirds vote of the City Council.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved on Consent 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

A6. Resolution 50-R-25, Appointing a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County

Staff recommends that the City Council adopt Resolution 50-R-25, Appointing a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County. This resolution would appoint Mayor Daniel Biss, City Manager Luke Stowe, and Public Works Director Edgar Cano as representatives of the City of Evanston on the Solid Waste Agency of Northern Cook County's (SWANCC) board.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved on Consent 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

A7. Resolution 54-R-25 Authorizing City Manager to Negotiate and Execute the Purchase of 801-809 Main Street

Staff recommends the Reconsideration and Approval of Resolution 54-R-25 Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 801-809 Main Street.

Motion: Councilmember Davis

Second: Councilmember Nieuwsma

For Action

Approved 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

Motion on original item as amended, 54-R-25.

Motion: Councilmember Nieuwsma

Second: Councilmember Davis

For Action

Approved 4-1-0

Ayes: Davis, Harris, Nieuwsma, and Suffredin

Nayes: Kelly

Motion to Amend Resolution

Motion: Councilmember Davis

Second: Councilmember Kelly

For Action

Approved 3-2-0

Ayes: Davis, Kelly, and Suffredin

Nayes: Harris and Nieuwsma

A8. Resolution 55-R-25, Authorizing the City Manager to Submit a Grant Application for Funding through the Tennis Venue Services Grant Program

Staff recommends approval of Resolution 55-R-25, authorizing the City Manager to submit a Grant Application for Funding through the Tennis Venue Services Grant Program. This application for a Category II Tennis Venue Services (TVS) grant from the United States Tennis Association (USTA) will help fund the resurfacing of courts at Leahy and Ackerman Parks.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved on Consent 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

A9. Resolution 56-R-25 Approval of Contract Award to Euna Solutions for Citywide Cashiering Services (RFP 24-63)

Staff requests that the City Council approve Resolution 56-R-25, authorizing an agreement with Euna Solutions (363 W. Erie St., Unit 7, Chicago, IL 60654) for city-wide cashiering services in the amount of $74,000, and to accept the transaction fees outlined in the attached fee schedule. 

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

A10. Resolution 57-R-25, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Street Patching, Pavement Markings, Crack Sealing & Pavement Rejuvenation of Various Evanston Streets in the Amount of $970,000

Staff recommends City Council adoption of Resolution 57-R-25, authorizing the City Clerk to sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for street patching, pavement markings, crack sealing & pavement rejuvenation of various Evanston streets in the amount of $970,000.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Action

Approved on Consent 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

A11. Ordinance 44-O-25, Amending Section 10-11-5(D), Schedule V(D) of the Evanston City Code, “Four-Way Stops” (Four-Way Stops at Ewing Avenue and Harrison Street)

Staff recommends adoption of Ordinance 44-O-25, Amending Section 10-11-5(D), Schedule V(D) of the Evanston City Code, “Four-Way Stops” (Four-Way Stops at Ewing Avenue and Harrison Street).  This would establish a four-way stop control at the intersection of Ewing Avenue and Harrison Street. Councilmember Suffredin requests suspension of the rules for Introduction and Action at the June 09, 2025, City Council meeting.

Motion: Councilmember Nieuwsma

Second: Councilmember Harris

For Introduction and Action

Approved on Consent 5-0-0

Ayes: Davis, Kelly, Harris, Nieuwsma, and Suffredin

Nayes: None

(VI) ADJOURNMENT

Meeting adjourned at 6:29 PM.

https://cityofevanston.civicweb.net/document/423690/