North Cook News

City of Evanston Administration & Public Works Committee met April 14

Here are the minutes provided by the committee:

COMMITTEE MEMBERS PRESENT: Bobby Burns, Councilmember (Virtual, Arrived at 5:40 PM)

Devon Reid, Councilmember (Arrived at 5:13 PM)

Clare Kelly, Councilmember

Krissie Harris, Councilmember

Jonathan Nieuwsma, Councilmember

STAFF PRESENT: Alexandra Ruggie, Corporation Counsel

Lara Biggs, City Engineer

Alison Leipsiger, Policy and Intergovernmental Affairs Manager

Liza Roberson-Young, Chief Legislative Policy Advisor

Steve Ruger, Deputy City Manager

(I) CALL TO ORDER - COUNCILMEMBER NIEUWSMA

Chair Nieuwsma called the meeting to order at 5:05 PM.

(II) APPROVAL OF VIRTUAL COUNCILMEMBER PARTICIPATION

(III) APPROVAL OF MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING

M1. Approval of the minutes of the Administration & Public Works Committee meeting of March 31, 2025.

Staff recommends approval of the minutes of the Administration & Public Works Committee of March 31, 2025.

For Action

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

(IV) PUBLIC COMMENT

Jeremy Esparga

(V) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll and Bills List

Staff recommends that the City Council approve the City of Evanston's payroll from March 10 to March 23, 2025,for $3,723,804.11, and the Bills List for April 15, 2025, for $5,439,718.39.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A2. Contract Award with Schroeder & Schroeder, Inc. for Sidewalk Improvement Program (Bid No. 25-09)

Staff recommends that the City Council authorize the City Manager to execute an agreement with Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) for the Sidewalk Improvement Program (Bid No. 25-09) in the amount of $292,730.00.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A3. Approval of Contract with Millennium Contracting Co. for the 2025 Prioritized Water Main and Lead Water Service Line Project (Bid No. 25-10)

Staff recommends the City Council authorize the City Manager to execute an agreement with Millennium Contracting Co. (5933 N. Knox Avenue, Chicago, IL 60646) for the 2025 Prioritized Water Main and Lead Water Service Line Replacement Project (Bid No. 25-10) in the amount of $5,183,475.00 contingent on receiving funding from the IEPA SRF PWSLP. 

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A4. Approval of Contract with Suburban Tree Consortium for the Purchase of Trees and Planting Services for Spring 2025

Staff recommends that the City Council authorize the City Manager to execute a contract with the Suburban Tree Consortium (STC) for the purchase and planting of 295 trees in the amount of $122,081.15

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A5. Approval of a Two-Year Contract Award with BrightView Landscape Services for Crown Park Maintenance (Bid 25-17)

Staff recommends City Council authorize the City Manager to execute a two-year contract with three one-year extensions to the low, responsible, responsive bidder, BrightView Landscape Services (230 N Western Ave., Chicago, IL 60612) for the Crown Park Maintenance Contract (Bid 25-17) in the amount of $39,400.00 per year.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A6. Approval of a Two-Year Contract Award with Allscape Contractors for Parks Mowing Services (Bid 25-18)

Staff recommends that the City Council authorize the City Manager to execute a two-year contract with three 1-year extensions with Allscape Contractors (757 Dalhart Ave, Romeoville, IL 60446) for the Parks Mowing Contract (Bid 25-18) in the amount of $24,750.00 per year.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent:

Burns and Reid

A7. Approval of a One Year Contract with Superior Road Striping for Pavement Marking Program

Staff recommends that the City Council authorize the City Manager to execute a one-year contract with two one-year extensions beginning in FY2025 with Superior Road Striping (225 Miles Parkway, Bartlett, Illinois, 60103) for $160,000 annually for the City Pavement Marking Program.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A8. Approval of Contract with the University of Illinois for Continued Beach Quality Water Testing at All Evanston Beaches

Staff recommends City Council to authorize the City Manager to renew an agreement with the University of Illinois (UIC) Public Health at Chicago, 1603 W. Taylor, Chicago IL, 60607, to continue to provide qPCR water testing at all Evanston beaches in order to provide the latest and safest public health measures for all Evanston beachgoers. The request is for a 3-year term agreement with an option to renew for an additional year at a cost not to exceed $115,000. The 2025 total contract cost is $100,000, but the funding request is $92,000. An EPA-IDPH grant will cover $8,000 of the contract cost(FY25 Beach Grant awarded is $18,900) 

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A9. Approval of 1-Year Single-Source Contract with Builders Asphalt for the Purchase of Hot Mix Asphalt

Staff recommends that the City Council authorize the City Manager to execute a one-year single-source contract with Builders Asphalt (4413 Roosevelt Road, Suite 108, Hillside, IL 60162) for the purchase of Hot Mix Asphalt in an amount not exceeding $50,000.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A10. Resolution 33-R-25 Authorizing the City Manager to Enter into a Grant Agreement with the Illinois Environmental Protection Agency for Electric Vehicle Charging Infrastructure

Staff recommends approval of Resolution 33-R-25 authorizing the City Manager to sign a grant agreement with the Illinois Environmental Protection Agency for electric vehicle charging infrastructure at the Evanston Public Library, Levy Senior Center, and the Dr. Jorge and Luz Maria Prieto Community Center.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent:

Burns and Reid

A11. Resolution 35-R-25, Authorizing the Mayor to Sign a Joint Funding Agreement for State-Let Construction Work for Federal Participation with the Illinois Department of Transportation to Commit City's Share of Funds for the Safe Routes to School Sidewalk Improvement Project

Staff recommends that the City Council adopt Resolution 35-R-25, authorizing the Mayor to sign a Joint Funding Agreement for State-Let Construction Work for Federal Participation with the Illinois Department of Transportation to commit the City's Share of Funds for the Safe Routes to School Sidewalk Improvement Project.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A12. Resolution 36-R-25, Authorizing the Settlement and Release of All Claims in Constance Harvey v. City of Evanston, 2023 L 011662

Staff recommends approval of Resolution 36-R-25, authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Constance Harvey v. City of Evanston (Case No. 2023 L 011662)

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A13. Resolution 39-R-25, Declaring support for the preservation of the Federal Tax Exemption of Municipal Bonds

Councilmember Kelly recommends the adoption of Resolution 39-R-25, which declares the City’s support for preserving the tax-exempt status for municipal bonds.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A14. Resolution 40-R-25, Appointing Interim Chief Human Resources Officer Mary Dankwa as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund

Staff recommends the adoption of Resolution 40-R-25, Appointing Interim Chief Human Resources Officer Mary Dankwa as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A15. Ordinance 19-O-25, Authorizing the Sale of Aging Surplus Inventory Owned by the City of Evanston

Staff recommends that the City Council adopt Ordinance 19-O-25, directing the City Manager to offer the sale of surplus laundry equipment owned by the City through public auction through GovDeals, an online auction system utilized by government agencies. This equipment may be considered surplus as a result of the acquisition by the City of a former Laundromat located at 739 Howard.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Introduction

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A16. Ordinance 23-O-25, Amending Title 1, Chapter 17, “Contracts with the City” of the City Code

Staff recommends approval of Ordinance 23-O-25, Amending Title 1, Chapter 17, “Contracts with the City” of the City Code.

Motion: Councilmember Kelly

Second: Councilmember Harris

Councilmember Reid makes a motion to bring item back on 05/12/2025.

Councilmember Kelly seconds.

Approved 4-0

A17. Ordinance 30-O-25, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1532

Staff recommends that the City Council adopt Ordinance 30-O-25, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1532.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Introduction

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A18. Ordinance 31-O-25, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1533

Staff recommends that the City Council adopt Ordinance 31-O-25, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1533.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Introduction

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A19. Ordinance 32-O-25, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1534

Staff recommends that the City Council adopt Ordinance 32-O-25, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1534.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Introduction

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

A20. Ordinance 29-O-25 Authorizing the City Manager to Execute a Sale Contract for City-Owned Real Property located at 1222 Washington Street to Evanston Township High School District No. 202

Staff recommends adoption of Ordinance 29-O-25 authorizing the City Manager to execute the sale of City-owned real property at 1222 Washington Street to Evanston Township High School (“ETHS”) in conformance with the terms of the Intergovernmental Agreement (“IGA”) between the City of Evanston and Evanston Township High School for the Geometry in Construction (GIC) class. To accommodate the publishing deadlines and to keep the construction timeline on schedule, Councilmember Geracaris recommends introduction and action.

Motion: Councilmember Kelly

Second: Councilmember Harris

For Introduction and Action

Approved on Consent 3-0-2

Ayes: Kelly, Harris, and Nieuwsma

Nayes: None

Absent: Burns and Reid

(VI) ADJOURNMENT

Meeting adjourned at 5:56 PM.

https://cityofevanston.civicweb.net/filepro/documents/413602/?preview=420646&splitscreen=true