Tish S. Powell, Council Member | City of Elgin
Tish S. Powell, Council Member | City of Elgin
City of Elgin Committee of the Whole met April 9
Here are the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Ortiz, Powell (6:06 p.m.), Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Good made a motion, seconded by Councilmember Martinez, to approve the minutes of the March 26, 2025, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Public Comment
None.
“Tent City” Rehousing Update
City Manager Kozal provided information on the city initiative that commenced in mid-January for rehousing residents from “Tent City” to the Lexington Inn & Suites. He provided the status of the clean-up of tent city including costs. He also noted that funds from the state would allow an extension of the use of the Lexington Inn. The status of the installation of cameras and the internet connection were outlined. Mr. Kozal thanked all that have contributed to this effort including staff, townships, volunteers, and social services. He noted that there has been a resident that was placed at Wildwood Trace.
Police Chief Lalley addressed calls for service, the costs for having officers on site, and the proposal to change to Andy Frain Security.
Andy Frain Security Services at the Lexington Inn & Suites – Amendment to Agreement
Councilmember Powell made a motion, seconded by Councilmember Good, to approve an amendment to the agreement with Andy Frain Security for an amount not to exceed $109,000 to provide security services at the Lexington Inn & Suites. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Ortho Illinois, 1550 N. Randall Road—Acceptance of Public Improvements and Stormwater Management Easements
Councilmember Martinez made a motion, seconded by Councilmember Good, to approve the acceptance of the public improvements and related stormwater management easements for ownership and maintenance within the Ortho Illinois site located at 1550 N. Randall Road to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Bowes Creek Country Club Phase 4C Subdivision—Acceptance of Public Improvements
Councilmember Good made a motion, seconded by Councilmember Martinez, to approve the acceptance of the public improvements for ownership and maintenance in the Bowes Creek Country Club Phase 4C Subdivision to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. Councilmember Dixon abstained.
Randall Road and Big Timber Road Intersection Improvement Watermain Relocation— Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc.
Councilmember Thoren made a motion, seconded by Councilmember Martinez, to approve the agreement with Hampton, Lenzini and Renwick, Inc., in the amount of $151,490 for the Randall Road and Big Timber Road Improvement project which includes preparing watermain relocation plans, specifications and estimates for insertion into the Kane County Department of Transportation intersection improvement construction plans. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Highland Avenue and Lyle Avenue Roundabout Intersection Design—Engineering Services Agreement for Phase II Engineering Services with Hampton, Lenzini and Renwick, Inc.
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve an agreement with Hampton, Lenzini and Renwick, Inc., in the amount of $191,125 for Highland Avenue and Lyle Avenue intersection roundabout design by completing the phase II engineering design and construction bidding services to ensure the city maintains the schedule required to receive federal STP funding. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Amendments to the 2024 Budget Consistent with the Illinois Municipal Budget Law
Councilmember Ortiz made a motion, seconded by Councilmember Martinez, to adopt the proposed amendments to the 2024 Budget to reflect actual financial activities undertaken within the 2024 budget. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Athletic Facility Improvement Grant Funding
Councilmember Dixon made a motion, seconded by Councilmember Rauschenberger, to approve the 2025 Athletic Facility Improvement Grant Funding as recommended by the Parks and Recreation Advisory Board in the amount of $150,000 which provides financial assistance to Elgin-based sports organizations for making capital improvements to city-owned property. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Wing Park Clubhouse Design—Amendment No. 2 with FGM Architects, Inc. for RFP 21-058
Councilmember Thoren made a motion, seconded by Councilmember Martinez, to approve Amendment No. 2 with FGM Architects, Inc., in the amount of $17,500 to complete the construction documents phase of construction for a new clubhouse at Wing Park that includes the addition of geothermal heat and cooling pump systems for long term annual cost savings. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Ortiz wished the White Sox well on their season. He also congratulated those councilmembers on their recent election.
Councilmember Thoren commented on the Master’s being held this weekend.
Councilmember Martinez commented on Chief Lalley’s recent appearance on Ponte las Pilas Podcast.
Announcements from Staff
Rick Kozal, City Manager, announced upcoming city events.
Adjournment
Councilmember Good made a motion, seconded by Councilmember Martinez, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:02 p.m.
https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/9269
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