North Cook News

City of Evanston Administration & Public Works Committee met March 31

Here are the minutes provided by the committee:

COMMITTEE MEMBERS PRESENT: Jonathan Nieuwsma, Councilmember

Bobby Burns, Councilmember

Devon Reid, Councilmember (Arrived 5:26 PM)

Krissie Harris, Councilmember

COMMITTEE MEMBERS ABSENT: Clare Kelly, Councilmember

STAFF PRESENT: Alexandra Ruggie, Corporation Counsel

Lara Biggs, City Engineer

Alison Leipsiger, Policy and Intergovernmental Affairs Manager

(I) CALL TO ORDER - COUNCILMEMBER NIEUWSMA

Chair Nieuwsma called the meeting to order at 5:03 PM.

(II) APPROVAL OF VIRTUAL COUNCILMEMBER PARTICIPATION

(III) APPROVAL OF MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING

M1. Approval of the minutes of the Administration & Public Works Committee meeting of February 24, 2025.

Staff recommends approval of the minutes of the Administration & Public Works Committee of February 24, 2025.

For Action

Motion: Councilmember Harris

Second: Councilmember Burns

For Action

Approved 3-0-2

Ayes: Nieuwsma, Burns, and Harris

Nayes: None

Absent: Reid and Kelly

(IV) PUBLIC COMMENT

Chelsea Edward

Beth Cerny

Tom Doyle

(V) ITEMS FOR DISCUSSION

D1. 2025 CIP - Parks Improvement and Modernization Funds

Staff is providing detailed expenditure information for the 2025 Capital Improvement Program parks investment and modernization expenditures. Staff will be available to answer questions.

For Discussion

(VI) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity

Staff recommends that the City Council approve the City of Evanston's payroll from February 24 to March 9, 2025,for $3,866,889.49, and the Bills List for April 1, 2025, for $5,264,381.49, and credit card activity for the period ending January 26, 2024, for $190,390.39.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A2. Approval of BMO Harris Amazon Credit Card Activity

Staff recommends that the City Council approve the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending January 26, 2025, for $13,484.58.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A3. Approval of Contract Award to RevCon Technology Group for the Installation of a Parking Access Revenue Control System in Three City-owned garages (RFP 24-60)

Staff requests that the City Council authorize the City Manager to enter into a contract with RevCon Technology Group (1364 Hamilton Parkway, Itasca, IL 60143) for the installation of a Parking Access Revenue Control System (PARCS) in three City-owned parking garages for $969,823.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A4. Approval of a Contract for the Annual Dredging of the Church Street Boat Ramp (BID 25-07)—MWDEBE Waiver

Staff recommends that the City Council authorize the City Manager to execute a contract for $95,000 (Alternative Bid #3) with Kovilic Construction Company, Inc. (3721 N. Carnation Street, Franklin Park, Illinois, 60131) for the dredging of the Church Street Boat Harbor. The contractor requests a waiver of the City's M/W/D/EBE goal.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A5. Approval of a Contract with Revize LLC for Website Redevelopment and CMS Migration (RFP 24-57) - MWDEBE Waiver

Staff recommends that the City Council authorize the City Manager to execute a three-year contract with Revize LLC (150 Kirts Blvd., Troy, MI 48084) to provide the redesign of our City website (cityofevanston.org), migrate its Content Management System, and supply ongoing website hosting and maintenance services. The contract will run from April 2025 through March 2028 and has a mutual option to renew for two additional one-year terms.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A6. Approval of a One Year Contract Extension with MC Squared Energy Services LLC to Provide Services to an Aggregated Group

Staff recommends that the City Council authorize the City Manager to execute a one-year contract extension for the Extended Term Agreement Amendment No. 3 to the existing Master Agreement to Provide Services to an Aggregated Group between the City of Evanston and MC Squared Energy Services LLC.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A7. Approval of a Single Source Contract with Hulsinger Electric for the Upgrade and Rebuild of the 48" and 54" Intake Heater Control Panels

Staff recommends that the City Council authorize the City Manager to execute a single-source agreement with Hulsinger Electric (9360 Haskell Hill Road, Wattsburg, PA 16442) to provide the upgrade and rebuild of the 48" and 54" intake heater control panels in the not-to-exceed amount of $129,320.00. A single-source purchase requires a two-thirds vote of the City Council.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A8. Authorizing the City Manager to sign a Single-Source Agreement with Advanced Selections for a Fire Apparatus Operator Practical Exam

Staff recommends that the City Council authorize the City Manager to sign a single-source agreement for a Fire Apparatus Operator Practical Exam with Advanced Selections (PO Box 1133, Frankfort, IL 60451) in the amount of $27,900. A single-source purchase requires a two-thirds vote of the City Council.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A9. Approval of a One-Year Sole-Source Renewal Service Agreement with Tyler Technologies for Financial and Human Resources/Payroll Processing Software

Staff recommends that the City Council authorize the City Manager to execute a one-year sole-source agreement with Tyler Technologies (P.O. Box 203556, Dallas, TX 75320) in the amount of $123,350.78 for financial management and human resources/payroll software (New World). The agreement will continue to provide software support, maintenance, upgrades, and hosting. A sole-source purchase requires a two-thirds vote of the City Council.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A10. Approval of a Five Year Sole-Source Copier/Scanner/Printer Lease and Maintenance Service with Xerox Corporation

Staff recommends that the City Council authorize the City Manager to execute a five (5) year contract for the copier lease and maintenance service with the Xerox Corporation (201 Merritt 7, Norwalk, CT 06851-1056) in the annual amount of $33,546.12. The total cost of the lease is $167,730.60. The lease agreement will replace 15 copiers/printers throughout the City with 19 new, upgraded copiers/printers. This sole-source lease is provided through the OMNIA Partners, Public Sector, Region 4, Education Service Center (ESC), Contract# R191104 - Xerox. A sole-source purchase requires a two-thirds vote of the City Council.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A11. Approval of the 2025 List of Special Events

Staff recommends approval of the 2025 list of special events contingent upon compliance with all requirements as set forth by the Special Event Policy & Guidelines.  This year’s calendar includes nine new events.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A12. Resolution 9-R-25, Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Evanston and the Evanston Police Sergeants Association Affiliated with the Illinois Fraternal Order of Police Labor Council

Staff recommends that the City Council adopt Resolution 9-R-25, authorizing the City Manager to execute a memorandum of understanding between the City of Evanston and the Evanston Police Sergeants Association Affiliated with the Illinois Fraternal Order of Police Labor Council.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A13. Resolution 29-R-25 to Allow a Pilot Program for Free Metered Parking on the First Saturday Evening of Each Month for 2025

Mayor Biss recommends that Resolution 29-R-25 be approved to create a pilot program for free metered parking on the first Saturday evening of each month for 2025.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A14. Resolution 30-R-25, Approving Kaiser Studios, LLC's Class E Entertainment Venue (Small) Liquor License Application for Grove Gallery, 619 Grove Street

Staff recommends that the City Council approve Resolution 30-R-25, which approves Kaiser Studios, LLC's Class E liquor license application for Grove Gallery, located at 619 Grove Street.

Motion: Councilmember Reid

Second: Councilmember Burns

For Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A15. Ordinance 26-O-25 Amending City Code Section 10-11-18 "Residents Parking Only Districts"

Staff recommends that the City Council approve amending Title 10, Chapter 11, Section 18, Schedule XVIII (D) “Residents Parking Only Districts” to expand Residential Parking District 4 on Hovland Court. This item was a referral to Parking from Councilmember Burns, who also requested that this item be read for introduction and action at the same meeting.

Motion: Councilmember Reid

Second: Councilmember Burns

For Introduction and Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

A16. Ordinance 27-O-25 Authorizing the City Manager to Negotiate a Sale Contract for City-Owned Real Property located at 1222 Washington Street to Evanston Township High School District No. 202

Staff recommends adoption of Ordinance 27-O-25 authorizing the City Manager to negotiate the sale of City-owned real property at 1222 Washington Street to Evanston Township High School (“ETHS”) in conformance with the terms of the Intergovernmental Agreement (“IGA”) between the City of Evanston and Evanston Township High School for the Geometry in Construction (GIC) class. To accommodate the publishing deadlines and to keep the construction timeline on schedule, Councilmember Geracarisrecommends introduction and action.

Motion: Councilmember Reid

Second: Councilmember Burns

For Introduction and Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None 

Absent: Kelly

A17. Ordinance 28-O-25 Authorizing the City Manager to Sell City-Owned Real Property at 2221 Keeney Street, Evanston, Illinois

Staff recommends approving Ordinance 28-O-25, authorizing the City Manager to sell City-owned real property at 2221 Keeney Street. Councilmember Geracaris requests the suspension of the rules to allow for introduction and action. A two-thirds vote of the City Council is required for the ordinance to be adopted.

Motion: Councilmember Reid

Second: Councilmember Burns

For Introduction and Action

Approved on Consent 4-0-1

Ayes: Nieuwsma, Burns, Reid, and Harris

Nayes: None

Absent: Kelly

(VII) ADJOURNMENT

Meeting adjourned at 5:27 PM.

https://cityofevanston.civicweb.net/filepro/documents/413602/?preview=419680&splitscreen=true