Mayor Daniel Biss | City of Evanston Website
Mayor Daniel Biss | City of Evanston Website
City of Evanston Administration & Public Works Committee met Nov. 25
Here are the minutes provided by the committee:
COMMITTEE MEMBERS PRESENT: Krissie Harris, Councilmember
Jonathan Nieuwsma, Councilmember
Bobby Burns, Councilmember (Arrived at 5:05 PM)
Devon Reid, Councilmember (Arrived at 5:40 PM)
Clare Kelly, Councilmember
STAFF PRESENT:
Edgar Cano, Public Works Director
Lara Biggs, City Engineer
Steve Ruger, Deputy City Manager
Alexandra Ruggie, Corporation Counsel
Alison Leipsiger, Policy and Intergovernmental Affairs Manager
Luke Stowe, City Manager
Cara Pratt, Sustainabilty and Resilence Coordinator
Sarah FioRito, Transportation & Mobility Coordinator
Sean Ciolek, Facilities & Fleet Management Div. Manager
Paul Zalmezak, Economic Development Manager
(I) CALL TO ORDER - COUNCILMEMBER HARRIS
Chair Harris called the meeting to order at 5:01 PM.
(II) APPROVAL OF VIRTUAL COUNCILMEMBER PARTICIPATION
(III) APPROVAL OF MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING
M1. Approval of the minutes of the Administration & Public Works Committee meeting of November 11, 2024
Staff recommends approval of the minutes of the Administration & Public Works Committee of November 11, 2024
For Action
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
(IV) PUBLIC COMMENT
None
(V) CONSENT CALENDAR
A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity
Staff recommends that the City Council approve the City of Evanston Payroll for the period of October 21, 2024, through November 3, 2024, for $3,640,661.13 and the Bills List for November 26, 2024, for $5,810,170.67 and credit card activity for the period ending September 26, 2024, for $263,654.49.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A2. Approval of BMO Harris Amazon Credit Card Activity
Staff recommends that the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending September 26, 2024, for $18,302.89 be approved.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A3. Approval of Contract Award with Garland DBS for Fire Station 5 Metal Panel Replacement
Staff recommends that the City Council authorize the City Manager to execute an agreement for the replacement of Fire Station 5 metal panels with Garland/DBS, Inc. (3800 East 91st Street, Cleveland, Ohio, 44105) for $418,260.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A4. 2024-2025 Snow Tow Program Independent Contractors
Staff recommends that the City Council authorize the City Manager to execute contract(s) for Snow Towing Services in an amount not to exceed $80,000. (Various towing companies)
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A5. Approval of Sole Source Contract Award to Illuminight Lighting Inc. for the Purchase and Installation of Holiday Lights and Decor for Evanston Business Districts
Staff recommends the City Council authorize the City Manager to execute contracts with Illuminight Lighting Inc. not to exceed $125,200 for the purchase and installation of holiday lights and decor in the Main-Dempster Mile, Church and Dodge, Noyes, Maple Foster, Ashland Arts, and Howard Street business districts. A sole-source contract requires a 2/3 vote of the City Council.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A6. Approval of Three (3) Year Contract for Chiller Maintenance at the Robert Crown Community Center
Staff requests that the City Council authorize the City Manager to approve a three (3) year contract from Thermo Systems (960 Industrial Drive, Unit 1, Elmhurst, IL 60126) for chiller maintenance at the Robert Crown Community Center, totaling $27,304.00 spread over the three (3) year term.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved 4-0-1
Ayes: Harris, Nieuwsma, Burns, and Kelly
Nayes: None
Absent: Reid
A7. Approval of a Contract with Compumeric Engineering, Inc. for the Purchase of Public Litter Stations
Staff recommends that the City Council authorize the City Manager to execute a $162,509.00 contract with Compumeric Engineering Inc. (1390 S. Milliken Ave, Ontario, CA 91761) for the purchase of 51 public litter stations.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A8. Approval of the Purchase of 37 Automated External Defibrillators (AED) and Associated Maintenance for Various City Facilities and Locations
Staff requests the City Council authorize the City Manager to approve a purchase from General Medical Devices, Inc. (348 Colfax Street, Palatine, IL 60067) for the purchase and associated maintenance of 37 AED units in the amount of $165,672.87.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A9. Approval of a Purchase of Six (6) Pieces of Fleet Equipment for use in Various City Operations
Staff recommends the City Council authorize the City Manager to enter into a purchase agreement for the following pieces of equipment:
(1)New Vehicle #455 - a 2025 Microbird G5/D-Series 14 Passenger Bus with Central State Bus Sales, Inc. (Post Office Box 220, Big Rock, IL 60511) in the amount of $133,900.00;
(2)New Vehicle #M9 - a 2024 Harley Davidson Electra Glide with Lake Shore Harley-Davidson (14000 Rockland Road, Libertyville, IL 60048) in the amount of $37,569.13;
(3)New Vehicle #M5 - a 2024 Harley Davidson Electra Glide with Lake Shore Harley-Davidson (14000 Rockland Road, Libertyville, IL 60048) in the amount of $37,569.13;
(4)New Vehicle #523 - a 2025 Ford F450 4X4 Reg Cab with Sutton Ford Inc., (21315 Central Ave., Matteson, IL 60443) in the amount of $110,352.00;
(5)New Vehicle #545 - a 2025 Ford F550 4X4 Reg Cab with Sutton Ford Inc., (21315 Central Ave., Matteson, IL 60443) in the amount of $122,851.00;
(6)New Vehicle #912 - a 2026 International eMV607 SBA 4X2 with Rush Truck Center (PO Box 34510, San Antonio, TX 60436) in the amount of $342,224.00.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A10. Approval of a Letter of Agreement to Supply Road Salt and Salt Brine to Northwestern University
Staff recommends that the City Council authorize the City Manager to execute a letter of agreement to supply road salt and salt brine to Northwestern University. The agreement period is from December 1, 2024, to April 15, 2027.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved 4-0-1
Ayes: Harris, Nieuwsma, Burns, and Kelly
Nayes: None
Absent: Reid
A11. Approval of a Letter of Agreement to Supply Road Salt to Evanston School District 65
Staff recommends that the City Council authorize the City Manager to execute a letter of agreement to supply road salt to Evanston School District 65. The agreement period is from December 1, 2024, to April 15, 2027.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A12. Approval of a Letter of Agreement to Supply Road Salt to Evanston Township High School District 202
Staff recommends that the City Council authorize the City Manager to execute a letter of agreement to supply road salt to Evanston Township High School District 202. The agreement period is from December 1, 2024, to April 15, 2027.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A13. Approval of a Letter of Agreement to Supply Salt Brine to Skokie Park District
Staff recommends that the City Council authorize the City Manager to execute a letter of agreement to supply salt brine to Skokie Park District. The agreement period is from December 1, 2024, to April 15, 2027.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A14. Approval of a Six Month Contract Extension with Dynegy Energy Services, LLC for Municipal Electricity Supply
Staff recommends that the City Council authorize the City Manager to execute a six-month contract extension with Dynegy Energy Services, LLC, for Actionable Pricing for Municipal Electric Energy Supply.
Motion: Councilmember Nieuwsma
Second: Councilmember Burns
For Action
Approved 4-0-1
Ayes: Harris, Nieuwsma, Burns, and Kelly
Nayes: None
Absent: Reid
A15.
Approval of a Sole Source Contract for the Installation of ADA Voice Annunciators, GAL MOVFR Door Operators, & Power Units at the Church Street Parking Garage
Staff recommends the City Council authorize the City Manager to execute a purchase order with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL 60148) in the amount of $178,199.95 to install an ADA Voice Annunciator, GAL MOVFR Door Operators, and Power Units to the three (3) elevators located at the Church Street Parking Garage (525 Church Street). A sole-source contract requires a ⅔ vote of the City Council.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A16. Acceptance of $985,000 U.S. Department of Transportation Innovative Finance and Asset Concession Grant
Staff recommends accepting the U.S. Department of Transportation Innovative Finance and Asset Concession Grant to provide funding to launch the implementation of the adopted Putting Assets to Work—A Guide For Making Strategic Investments in Evanston’s Priorities and Possibilities (PAW).
Motion: Councilmember Nieuwsma
Second: Councilmember Burns
For Action
Approved 3-1-1
Ayes: Harris, Nieuwsma, and Burns
Nayes: Kelly
Absent: Reid
A17. Resolution 82-R-24 Authorizing the City Manager to Sign a Notification of Grant Award to Fund and Operate a Congregate Senior Meal Program at the Levy Senior Center
Staff recommends City Council approval of Resolution 82-R-24 authorizing the City Manager to sign a notification of grant award in the amount of $36,827 from AgeOptions, Illinois Department of Aging, to fund and operate a congregate senior meal program at the Levy Senior Center.
Motion: Councilmember Nieuwsma
Second: Councilmember Burns
For Action
Approved 4-0-1
Ayes: Harris, Nieuwsma, Burns, and Kelly
Nayes: None
Absent: Reid
A18. Resolution 83-R-24, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Chicago Transit Authority for Special Transit Police Detail Services
Staff recommends City Council adoption of Resolution 83-R-24, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Chicago Transit Authority for Special Transit Police Detail Services in the amount of $265,000.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A19. Resolution 84-R-24, Authorizing the Mayor to Execute an Intergovernmental Agreement with Cook County Regarding the Connecting Cook County Program
Staff recommends that the City Council adopt Resolution 84-R-24, Authorizing the Mayor to Execute an Intergovernmental Agreement with Cook County Regarding the Connecting Cook County Program. Entering into this agreement will allow the City to accept a grant from Cook County to fund an expansion of the Divvy system, but will also commit the City to providing matching funds.
Motion: Councilmember Nieuwsma
Second: Councilmember Burns
For Action
Approved 5-0-0
Ayes: Harris, Nieuwsma, Burns, Reid, and Kelly
Nayes: None
A20. Resolution 85-R-24, Authorizing the City Clerk to Sign Illinois Department of Transportation MFT Resolution for Improvement under the Illinois Highway Code for Resurfacing Evanston Streets
Staff recommends that the City Council adopt Resolution 85-R-24, Authorizing the City Clerk to sign the Illinois Department of Transportation MFT Resolution for Improvement under the Illinois Highway Code for Resurfacing Evanston Streets. This will allow the use of Motor Fuel Tax (MFT) funds in the amount of $1,493,000 for street resurfacing in 2025.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A21. Ordinance 100-O-24, Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Eighty-One to Eighty-Two for Celtic Oak LLC d/b/a The Celtic Knot
Staff recommends that the City Council approve Ordinance 100-O-24, which amends Section 3-4-6(D) to increase the number of Class D liquor licenses in the City from 81 to 82 for the Celtic Knot, located at 2022 Central Street. Councilmember Revelle requested suspension of the rules for Introduction and Action at the City Council meeting on November 25, 2024.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Introduction and Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
A22. Ordinance 106-O-24, Amending City Code Title 4 – Building Regulations and Title 5 – Housing Regulations
Staff recommends that the City Council adopt Ordinance 106-O-24, amending City Code Title 4—Building Regulations, to include a new Chapter 10, the 2021 International Existing Building Code, in compliance with State of Illinois requirements, and make minor updates to other building code chapters in Title 4 and Title 5.
Motion: Councilmember Nieuwsma
Second: Councilmember Kelly
For Action
Approved on Consent 3-0-2
Ayes: Harris, Nieuwsma, and Kelly
Nayes: None
Absent: Burns and Reid
(VI) ADJOURNMENT
Meeting adjourned at 5:44 PM.
https://cityofevanston.civicweb.net/filepro/documents/392527/?preview=410368&splitscreen=true
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