North Cook News

Village of Northbrook Board of Trustees met Nov. 12

Here is the agenda provided by the board:

1. ROLL CALL 

2. PLEDGE OF ALLEGIANCE 

3. SWEARING-IN OF FIREFIGHTER-PARAMEDICS DYLAN VALKENAAR, BRYAN GRONSET, TIM HENDRICKS, TYLER HEINZ, BRYAN MATA, MICHAEL LYNCH, AND JONAH YOEST 

4. MINUTES APPROVAL 

A. October 22, 2024 Regular Board Meeting Minutes for Approval 

5. PUBLIC COMMENT TIME 

This agenda item is reserved for members of the public who desire to address the Village Board on a topic that is within purview and jurisdiction of the Village Board, but that is not listed in another location on the agenda. If you would like to speak about a matter that is listed on the agenda, we ask that you wait until that agenda item is called, and we will give you an opportunity to speak then. If your matter is on the “Consent Agenda”, please let us know if you would like us to remove that matter so that you can speak about it. 

Anyone desiring to speak should fill out a written speaker form (located in the back of the Board Room) and submit it to the Village Clerk. “Public Comment Time” is not a forum for open dialogue or engagement with members of the Village Board. Rather, it is intended as an opportunity for you to make comments to the Village Board. While the Village Board will not immediately respond to public comments at this meeting, or engage in a back and forth discussion during the meeting, please be assured that the Board is actively listening to all comments, thoughts, and suggestions. 

All speakers will be limited to a total of three minutes. We request that everyone be respectful, civil, and non-repetitive; and we ask that members of the audience refrain from applauding or making any other comments during or after any speaker. Thank you for your understanding and taking the time to contribute to the success of our community. 

6. MANAGER'S REPORT 

7. WARRANT LIST 

A. Review and Approval of Escrow Deposits/Performance Bond Refunds Processed Between October 16, 2024 - October 31, 2024 

B. Review and Approval of Payments Processed Between October 16, 2024 - October 31, 2024 

8. PRESIDENT'S REPORT 

Community Moment 

A. A Motion to Approve the 2025 Village of Northbrook Board Calendar The attached calendar lists all Board and Commission meetings scheduled in 2025. 

B. A presentation on the history, status and next steps of the Village of Northbrook Economic Strategy for downtown. 

The Village established an Economic Strategy Commission in 2022. The ESC is a group of business leaders who have met and developed a set of recommendations for the development and redevelopment of downtown Northbrook. The ESC met jointly with the Board of Trustees in May of 2024 to share and discuss their recommendations. This presentation is to share with the Board and community the steps that have occurred to date as well as next steps. 

C. A Resolution Approving an Economic Incentive and Development Agreement between the Village of Northbrook and Hometown Coffee Northbrook, LLC (1290 Shermer Road) 

An incentive agreement reflecting the proposed terms for offering an economic incentive to bring Hometown Coffee & Juice into the Village of Northbrook is proposed. 

D. A Resolution Establishing a Housing Committee of the Board of Trustees 

As directed by the Village Board on August 13, 2024, this resolution will establish standing Housing Committee of the Village Board in accordance with Article II Section 2-28 of the Municipal Code. 

E. Appointments to Board Work Committees - Housing Committee 

With the Board's approval and consent, the attached appointments will be made to Board Work Committees. 

F. Commission Appointments 

9. CONSENT AGENDA 

The matters listed for consideration on the Consent Agenda are matters that appear to have the unanimous support of the Board of Trustees. The Village President will review, designate the resolution or ordinance number for passage and then inquire if any member of the Board or member of the public objects to any item on the Consent Agenda. If any objections are raised, the matter will be removed from the Consent Agenda and relocated to a location on this agenda for consideration during the appropriate Board Committee report. If no objection is voiced, the Village President will request a motion and second for passage of all items listed. The resultant roll call vote on the Consent Agenda will be applicable to each individual agenda item. 

A. A Resolution Approving the Annual Subscription Renewal for Geographic Information System Software from Esri, Inc. 

This Resolution approves the renewal of an annual subscription for Esri 

Geographic Information Systems software in use by all Village Departments. 

B. A Resolution Authorizing the Execution of an Intergovernmental Agreement with Wheeling Township for Snow & Ice Control Services on Forest View Drive for the 2024/2025 Winter Season 

The proposed IGA with Wheeling Township provides Village salting and plowing services on a section of Forest View Drive during the 2024/2025 winter season. The Village has had an agreement with Wheeling Township for this service on Forest View Drive since 1997. 

C. A Resolution Authorizing the Execution of a Sub-Lease Agreement for The Grind Cafe at the Metra Train Station with Charlie E. Bliss of Park Ridge, Illinois The Village of Northbrook and the Sub-Lessee of space at the Metra Train Station desire to execute a Lease Agreement for a period no more than six (6) months. Prior to the end of the 6-month term, Village staff will release a Request for Proposals for the subleasing of the space. 

D. A Resolution Authorizing the execution of the 2025 Supplemental Statement of Work and Renewal of the Service Provider Agreement with Municipal GIS Partners, Inc., of Des Plaines, Illinois, for GIS Support Services 

The Agreement maintains the Village's 2024 service levels and includes one full-time staff member equivalent on site as well as a shared analyst and other administrative staff provided by Municipal GIS Partners which has provided Geographic Information System services to the Village since 2013. 

E. A Resolution Authorizing a Contract for Water Meter Reading Services with Rickman Contract Services, Inc. of La Grange, Illinois at a Not-to-Exceed Amount of $169,000 

A new formal water meter read contract is proposed for one year, with an option for a second year renewal, inclusive of a sixty day cancellation provision to succeed an expired three year contract with Rickman Contract Services, Inc. to perform manual meter reads which are currently required for utility billing purposes. 

F. A Resolution Approving a Minor Subdivision and Recording of a Restrictive Covenant (1657 Shermer Road) 

The Village is requesting approval of a minor subdivision for 1657 Shermer Road to divide the parcel into two lots of record. Included for approval in the resolution is a Cost Effective Supportive Housing Restrictive Covenant applicable to the newly created Lot 1 of the minor subdivision. 

G. An Ordinance Amending Article XVIII of Chapter 15 of the Northbrook Municipal Code Regarding Sale of Tobacco Products to Minors 

The Village of Northbrook has the authority to license and regulate commercial activity pursuant to its home rule authority. Staff is recommending approval of this ordinance to allow for local adjudication in the event a minor is sold tobacco products, smoking paraphernalia, and e-cigarettes at businesses located in the Village of Northbrook. 

H. An Ordinance Providing for the Disposal of Surplus Vehicle and Purchase of New Command Vehicle and Equipment 

The Village Board previously approved this disposal and replacement vehicle purchase on December 12, 2023, with approval of Ordinance 2023-81. However, the replacement vehicle was unable to be obtained at that time due to lack of inventory. 

I. A Resolution Waiving Competitive Bids and Authorizing the Purchase of Organic Liquid De-Icer for the 2024/25 Winter Season from SNI Solutions, Inc. of Geneseo, Illinois 

Public Works Staff is seeking to waive the competitive bidding process for the purchase Biomelt S7 from SNI Solutions in Geneseo, Illinois as needed at a unit price in the not to exceed amount of $2.15 per gallon. This product is a proprietary formulation for which SNI is the sole source vendor. 

J. A Resolution Approving an Addendum to the Contract for Alarm Registration and False Alarm Tracking Software with Enablepoint, Inc. of Livonia, MI 

The Police Department recommends the approval of an addendum to the contract for residential and commercial alarm system registration and false alarm tracking software services. 

K. A Resolution Amending the Master Construction Manager and Master Architect Agreements for Preconstruction Services of Fire Station 11 

Resolution 2022-106 authorized the Village to enter into AIA A133 and B133 agreements with Leopardo Companies, Inc. of Hoffman Estates, Illinois and FGM Architects, Inc. of Oak Brook, Illinois, respectively, for facility planning services for Fire Station 11, Fleet Maintenance Garage, and Police Station. To move forward with the preconstruction phase (which includes demolition of the 820 Dundee Road property) of the development of Fire Station 11, the Village must approve the scope of work, provide spending authority for this phase of the project, and amend the master agreements with these firms. 

L. A Resolution Amending the Master Construction Manager and Master Architect Agreements for Design Services of the Fleet Maintenance Garage 

Resolution 2022-106 authorized the Village to enter into AIA A133 and B133 agreements with Leopardo Companies, Inc. of Hoffman Estates, Illinois and FGM Architects, Inc. of Oak Brook, Illinois, respectively, for facility planning services for Fire Station 11, Fleet Maintenance Garage, and Police Station. To move forward with the preconstruction phase of the development of the Fleet Maintenance Garage, the Village must approve the scope of work, provide spending authority for this phase of the project, and amend the master agreements with these firms. 

M. Motion to Approve the September 10, and 24, 2024 Closed Session Minutes 

10. ADMINISTRATION AND FINANCE 

A. A Resolution Supporting and Consenting to Approval of a Class 6b 

Classification and Approving a Class 6b Incentive Agreement (3685 Woodhead Drive Sound, Production & Lighting LLC) 

This follows the September 10, 2024 Preliminary Review by the Village Board of a request to support a Cook County 6b Incentive for Sound, Production & Lighting LLC as contractual purchaser of a vacant property located at 3685 Woodhead Drive. 

11. PLANNING AND ECONOMIC DEVELOPMENT 

A. Conduct a Public Hearing and Consider an Ordinance for a Special Permit Renewal of a Personal Wireless Antenna Facility at 400 Skokie Boulevard The Applicant is requesting renewal of a special permit to allow a personal wireless antenna on an existing building to continue operations per previous 

approval. Based on the condition noted in the original approved ordinance, a public hearing is required before the Village Board to grant approval of the special permit renewal. 

B. Preliminary Review of a Zoning Request for a Starbucks Restaurant at 4109 

Dundee Road (Sanders Court Shopping Center) 

This is a preliminary review of an application for zoning relief at 4109 Dundee Road for a Special Permit to allow a restaurant with a drive-through in the C-2 Neighborhood Commercial District. The Preliminary Review by the Village Board is a conceptual review for the Village Board to provide non-binding comments on a proposal prior to the applicant submitting to the Village a detailed application. 

12. COMMUNITY AND SUSTAINABILITY 

A. A Motion Accepting the Recommendations of the Community and Sustainability Committee of the Village Board regarding Sustainable Design to meet or exceed the Village's Climate Action Plan and Focus on Wellness to support the Health, Wellness and Safety of Employees as part of the schematic design of Fleet Maintenance Garage and Fire Station 11. 

As part of the September 24, 2024 Committee of the Whole discussion an update on Facilities Planning for Fire Station 11 and the Fleet Maintenance Garage was presented and the Community and Sustainability Committee was charged with review of sustainability initiatives for both facilities and returning recommendations to the full Board. 

13. PUBLIC WORKS AND FACILITIES 

14. PUBLIC SAFETY 

15. COMMUNICATIONS AND OUTREACH 

A. A Resolution Approving an Agreement with Prairie State Cycling Series, LLC and Memorandum of Understanding with Local Organizing Committee for 2025 Northbrook Grand Prix 

Staff is prepared to present a review of the 2024 Northbrook Grand Prix event logistics in advance of the Board consideration of Village support of a 2025 event. Approval documents include a formal race agreement between Prairie State Cycling Series and the Village and a memorandum of understanding between the Village and the Local Organizing Committee. 

16. REMARKS FOR THE GOOD OF THE ORDER 

17. CLOSED SESSION 

18. ADJOURN 

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