Village of Bartlett Board of Trustees | Village of Bartlett
Village of Bartlett Board of Trustees | Village of Bartlett
Village of Northbrook Board of Trustees met Oct. 8
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. MINUTES APPROVAL
A. September 24, 2024 Regular Board Meeting Minutes for Approval
4. PUBLIC COMMENT TIME
This agenda item is reserved for members of the public who desire to address the Village Board on a topic that is within purview and jurisdiction of the Village Board, but that is not listed in another location on the agenda. If you would like to speak about a matter that is listed on the agenda, we ask that you wait until that agenda item is called, and we will give you an opportunity to speak then. If your matter is on the “Consent Agenda”, please let us know if you would like us to remove that matter so that you can speak about it.
Anyone desiring to speak should fill out a written speaker form (located in the back of the Board Room) and submit it to the Village Clerk. “Public Comment Time” is not a forum for open dialogue or engagement with members of the Village Board. Rather, it is intended as an opportunity for you to make comments to the Village Board. While the Village Board will not immediately respond to public comments at this meeting, or engage in a back and forth discussion during the meeting, please be assured that the Board is actively listening to all comments, thoughts, and suggestions.
All speakers will be limited to a total of three minutes. We request that everyone be respectful, civil, and non-repetitive; and we ask that members of the audience refrain from applauding or making any other comments during or after any speaker. Thank you for your understanding and taking the time to contribute to the success of our community.
5. MANAGER'S REPORT
6. WARRANT LIST
A. Review and Approval of Escrow Deposits/Performance Bond Refunds Processed Between September 16, 2024 - September 30, 2024
B. Review and Approval of Payments Processed Between September 16, 2024 - September 30, 2024
7. PRESIDENT'S REPORT
Community Moment
A. Commission Appointments & Reappointments
8. CONSENT AGENDA
The matters listed for consideration on the Consent Agenda are matters that appear to have the unanimous support of the Board of Trustees. The Village President will review, designate the resolution or ordinance number for passage and then inquire if any member of the Board or member of the public objects to any item on the Consent Agenda. If any objections are raised, the matter will be removed from the Consent Agenda and relocated to a location on this agenda for consideration during the appropriate Board Committee report. If no objection is voiced, the Village President will request a motion and second for passage of all items listed. The resultant roll call vote on the Consent Agenda will be applicable to each individual agenda item.
A. A Resolution Approving the Annual Maintenance Renewal for Electronic Content Management Software from Cities Digital Inc.
This Resolution approves the annual maintenance and support renewal for the Village’s electronic content management software from Cities Digital Inc.
B. A Resolution Approving the Annual Subscription Renewal of Cybersecurity Services from Nexum, Inc.
This Resolution approves the renewal of an annual subscription for Cybersecurity Services from Nexum, Inc.
C. A Resolution Authorizing an Agreement with Simple Recycling
This is a renewal of an Agreement that has been in place since 2018 to provide free year-round curbside collection of clothing, textiles, and household goods at no cost to the Village or its residents. The renewal is for four years, with an automatic four year extension unless terminated by the Vendor or Village
D. A Resolution Authorizing an Agreement for Environmental Engineering Services with Huff & Huff, Inc. of Oak Brook, Illinois.
The Village of Northbrook has planned construction for a variety of public infrastructure improvement projects over the coming year. In conjunction with this work, the Village requires environmental engineering services to ensure excavated materials are in compliance with state regulations regarding Clean Construction or Demolition Debris (CCDD) regulations.
E. A Resolution Approving the 2024 Fall Parkway Tree Planting Program and Authorizing the Purchase of 223 Parkway Trees through the Suburban Tree Consortium
This resolution authorizes expenditures to the Suburban Tree Consortium for the Village of Northbrook's 2024 Fall Parkway Tree Planting Program, which is designed to replenish parkway trees that have been removed and enhance the diversity of the urban forest.
F. An Ordinance Annexing Certain Territory Contiguous to the Village
As provided for in the August 27, 2024 approval of an Intergovernmental Agreement with the Village of Northfield, this ordinance will annex this parcel into the Village of Northbrook.
G. A Resolution to Approve a Contract Extension with Realty & Mortgage Co. for Crestwood Place In an Amount Not-to-Exceed $21,630
The Village contracts with Realty & Mortgage Co. for the management of Crestwood Place Senior Housing Apartments, owned by the Village. The current contract has a four year term of May 1, 2021 through April 30, 2025. Staff is requesting a six month extension of the contract through October 31, 2025.
H. A Resolution Authorizing the Purchase of Water Main Tap and Repair Supplies as Needed from Ziebell Water Service Products, Inc. of Elk Grove Village, Illinois; Core & Main LP of St. Louis, Missouri; and Mid-American Water of Wauconda, Inc. of Wauconda, Illinois
The Village contracts with multiple preferred vendors to ensure the Village can purchase needed materials from an authorized vendor from time to time for maintenance and repair as needed of the Village's water mains, valves, and other appurtenances.
I. An Ordinance Granting a Special Permit for Individual and Family Social Services Facility and Variations (Glenkirk - 3300 Dundee Road) (Plan Commission Docket No. PCD-24-08)
The Plan Commission recommends approval of an ordinance granting approval of a Special Permit for Individual and Family Social Services Facility in the O-2 District for Glenkirk located at 3300 Dundee Road as well as two variations relating to parking and loading.
J. An Ordinance to Amend the Annual Fee Ordinance to Decrease the Number of Class A Liquor Licenses
The Ordinance Amendment will decrease available licenses for on-premise consumption at a restaurant as North Shore SportsCenter/Kemper Sports Management has notified the Liquor Commissioner they are not continuing with their Class A + secondary outdoor liquor license.
K. A Resolution Approving Professional Service Agreements with Lauterbach & Amen, LLP at a Not to Exceed Amount of $186,450
Included with this agenda item are the proposals from Lauterbach & Amen (L&A) along with a confidential recap of fees for all RFP respondents. For the combined pension and OBEB valuation services, L&A proposed the lowest total fee. It is recommended that the same firm be hired to do both the pension and OPEB valuations and not split up the work between two different firms.
L. An Ordinance Adopting and Authorizing Updates to the Village of Northbrook Annual Fee Ordinance
An Ordinance to update the Village of Northbrook Annual Fee Ordinance related to business license fees to restore Hotel/Motels license fees which were inadvertently removed earlier this year.
M. A Motion Approving an Extension to the Deadline for Business License Renewals from November 1 to February 1, 2025
Staff has made significant progress in building out the business license module in the ERP. In order to all sufficient testing of the in advance of renewals and avoid a year end renewal timeframe, which is not deemed customer friendly, this extension is recommended.
9. ADMINISTRATION AND FINANCE
10. PLANNING AND ECONOMIC DEVELOPMENT
A. Preliminary Review of a Zoning Relief request for Carneed a Motor Vehicle Dealer with an Open Sales Lot at 3160 Commercial Avenue
The Applicant requests a special permit and site plan approval for a car
dealership with outdoor storage of vehicles. The Preliminary Review by the Village Board is a conceptual review for the Village Board to provide non binding comments on a proposal prior to the applicant submitting to the Village a detailed application.
11. COMMUNITY AND SUSTAINABILITY
12. PUBLIC WORKS AND FACILITIES
A. Resolution Directing Staff to Negotiate and Prepare Contracts for the Automated Water Meter Project
Staff is seeking authority to to negotiate and prepare contracts for an upcoming Village Board which will provide final authorization for replacement of water meters and implementation of an automated meter system as follows:
● Utilizing Neptune Water Meters;
● Utilizing Itron radio equipment and software to collect and transmit reads;
● Utilizing the ComEd radio network to communicate radio reads;
● Utilizing the services of Veregy, Inc. for project management and meter installation services;
● Utilizing the VXsmart customer portal from Vertex One.
13. PUBLIC SAFETY
14. COMMUNICATIONS AND OUTREACH
15. REMARKS FOR THE GOOD OF THE ORDER
16. CLOSED SESSION
17. ADJOURN
https://granicus_production_attachments.s3.amazonaws.com/northbrook-il/ed17145c5f02910c1c9415fe933649590.pdf
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