North Cook News

City of Elgin Committee of the Whole met July 24

Here are the minutes provided by the committee:

The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Absent: Councilmember Thoren.

Approval of Minutes

Councilmember Good made a motion, seconded by Councilmember Martinez, to approve the minutes of the July 10, 2024 regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays:

None.

Public Comments

None.

Demers Ambulance Purchase from MacQueen Emergency Group

A resolution was presented at the Council meeting for adoption by the City Council for the purchase of a new ambulance from MacQueen Emergency Group to replace an ambulance deemed unrepairable after an accident.

2024 Parking Lot and Alley Maintenance Program Design and Construction Engineering Services Agreement with Fehr Graham and Associates, LLC

A resolution was presented at the Council meeting for adoption by the City Council for an agreement with Fehr Graham and Associates, LLC to analyze, design, and prepare construction documents for the maintenance of various public parking lots and Bluff City Cemetery paths and provide field inspection, contract administration, general coordination and control of the day-today construction activities for the 2024 Parking Lot and Alley Maintenance Program.

Post-Lead Service Line Replacement Water Testing Services Agreement with 120Water

Councilmember Good made a motion, seconded by Councilmember Ortiz, to approve an agreement with 120Water in the amount of $113,536 to collect lead samples from water taps at locations served by a replaced lead service line within three-to-six-months of replacement in accord with new federal regulations. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. 

2024 Bridge Rehabilitation Project – Change Order No. 1 for Bid 23-036A

Councilmember Steffen made a motion, seconded by Councilmember Good, to approve Change Order No. 1 authorizing additional funding in an amount of $100,534 to pay for additional construction quantities necessary to complete the 2024 Bridge Rehabilitation Project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Acceptance of Public Improvements within the Bowes Creek Country Club Phase 4A Subdivision

Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the acceptance of the public improvements for ownership and maintenance in the Bowes Creek Country Club Phase 4A Subdivision to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays:

None.

AutoVu License Plate Recognition Cameras and Associated Equipment and Licenses Purchase

Councilmember Dixon made a motion, seconded by Councilmember Martinez, to authorize the purchase of AutoVu license plate recognition cameras, associated equipment, and licenses in the amount of $61,571 to continue expanding the Citywide Camera System (CCS) with cameras that will be used during investigations to identify vehicles associated with criminal activity, vehicle crashes and other public safety-related incidents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays:

None.

Jurisdictional Boundary Agreement with the Village of Hampshire

Councilmember Good made a motion, seconded by Councilmember Martinez, to approve a twenty-year intergovernmental agreement with the Village of Hampshire regarding the boundaries of each jurisdiction to promote intergovernmental cooperation. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Strategic Objective Planning for 2025 Budget

City Manager Kozal and staff outlined the various projects and initiatives identified by city staff to meet the city council’s strategic objectives. The strategic outcome areas identified by the city council are outlined below:

1. Connected, engaged and inclusive community.

2. Financially sustainable infrastructure and services.

3. Vibrant community.

4. Diverse housing and livable neighborhoods.

5. Environmental stewardship.

6. Diversified growth.

Adjourn to City Council at 7:08 p.m.

Councilmember Good made a motion, seconded by Councilmember Martinez, to adjourn to the City Council meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Reconvene the Committee of the Whole Discussion at 7:26 p.m.

Councilmember Good made a motion, seconded by Councilmember Steffen, to reconvene the

Committee of the Whole meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Strategic Objective Planning for 2025 Budget (continued)

Each of the six strategic objectives provided above had lists of projects outlined and identified by various staff that could be initiated and completed by the end of 2025. City Manager Kozal also provided the next steps for the council so that staff could continue moving forward with completing the projects outlined in the presentation. and how they will be used in the preparation of departmental decision packages that will be considered for funding in the 2025 budget.

There was discussion by council about the various projects identified in the presentation and the timing of the initiatives. Also discussed were future projects that may be on the horizon for 2026.

Announcements from Council

Councilmember Ortiz welcomed the new staff members, security officer Kevin Vasquez and the Communications Director Jeff Knox. He congratulated Giovanni Jungo, City Management Analyst on his new marriage.

Councilmember Martinez offered condolences to the family of Dave Koski; he was a Code Compliance Officer for the city.

Councilmember Steffen invited the community to the Elgin Classic Bike Race in Memory of Dennis Jurs. He provided details for the upcoming race and the bike giveaway to be held on July 26, 2024. He also presented information on the RiverLife Elgin Howling Wolfe Kayak Adventure being held at 6:00 p.m. on Tuesday, July 30, 2024 at Veterans Memorial Park.

Mayor Kaptain invited the community to the Hope Fest being hosted by the New Life Covenant Church on Saturday and also provided details about the upcoming 2024 National Night Out on Tuesday, August 6, 2024.

Announcements from Staff

Rick Kozal, City Manager, announced upcoming city events.

Adjournment

Councilmember Martinez made a motion, seconded by Councilmember Dixon, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

The meeting adjourned at 9:18 p.m.

https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/8958