North Cook News

Village of Northbrook Board of Trustees met Aug. 13

Here is the agenda provided by the board:

1. ROLL CALL 

2. PLEDGE OF ALLEGIANCE 

3. MINUTES APPROVAL 

A. July 23, 2024 Regular Board Meeting Minutes for Approval 

4. PUBLIC COMMENT TIME 

This agenda item is reserved for members of the public who desire to address the Village Board on a topic that is within purview and jurisdiction of the Village Board, but that is not listed in another location on the agenda. If you would like to speak about a matter that is listed on the agenda, we ask that you wait until that agenda item is called, and we will give you an opportunity to speak then. If your matter is on the “Consent Agenda”, please let us know if you would like us to remove that matter so that you can speak about it. 

Anyone desiring to speak should fill out a written speaker form (located in the back of the Board Room) and submit it to the Village Clerk. “Public Comment Time” is not a forum for open dialogue or engagement with members of the Village Board. Rather, it is intended as an opportunity for you to make comments to the Village Board. While the Village Board will not immediately respond to public comments at this meeting, or engage in a back and forth discussion during the meeting, please be assured that the Board is actively listening to all comments, thoughts, and suggestions. 

All speakers will be limited to a total of three minutes. We request that everyone be respectful, civil, and non-repetitive; and we ask that members of the audience refrain from applauding or making any other comments during or after any speaker. Thank you for your understanding and taking the time to contribute to the success of our community. 

5. MANAGER'S REPORT 

6. WARRANT LIST 

A. Review and Approval of Escrow Deposits/Performance Bond Refunds Processed Between July 16, 2024 - July 31, 2024 

B. Review and Approval of Payments Processed Between July 16, 2024 - July 31, 2024 

7. PRESIDENT'S REPORT 

Community Moment 

A. An Ordinance Approving a Real Estate Purchase and Sale Agreement with Glenkirk for 3504 Commercial Avenue 

The purchase of 3504 Commercial Avenue is recommended to be the site of a new Fleet Maintenance Garage, subject to a thirty day due diligence period. It is proposed that the existing commercial building on the property could be adaptively reused. 

B. An Ordinance Approving a Real Estate Purchase and Sale Agreement for 820 Dundee Road 

The purchase of two acres at 820 Dundee is recommended as the site for a future Fire Station 11 subject to a thirty day due diligence period. 

C. A Motion Accepting the Recommendations of the Ad Hoc Housing Committee and Directing Staff to Prepare the Necessary Actions for Village Board Approval On July 29, 2024, the Ad Hoc Housing Committee of the Village Board met and approved recommendations for consideration of the Village Board. 

D. Commission Appointments & Reappointments 

Appointments or reappointments on the Community Commission, Disability Inclusion Commission, Architectural Control Commission, and Zoning Board of Appeals. 

8. CONSENT AGENDA 

The matters listed for consideration on the Consent Agenda are matters that appear to have the unanimous support of the Board of Trustees. The Village President will review, designate the resolution or ordinance number for passage and then inquire if any member of the Board or member of the public objects to any item on the Consent Agenda. If any objections are raised, the matter will be removed from the Consent Agenda and relocated to a location on this agenda for consideration during the appropriate Board Committee report. If no objection is voiced, the Village President will request a motion and second for passage of all items listed. The resultant roll call vote on the Consent Agenda will be applicable to each individual agenda item. 

A. A Resolution Authorizing an Agreement for Construction Oversight Services for the Shermer Road Corridor Improvements Project with Atlas Engineering Group, Ltd of Deerfield, IL 

This Agreement will provide for construction observation services with Atlas Engineering Group, LTD to support staff in overseeing the construction of corridor improvements along Shermer Road. 

B. A Resolution Authorizing an Agreement for Phase I Engineering Services for Walters Avenue Corridor Improvements with Kimley-Horn and Associates, Inc. of Warrenville, Illinois 

The Village is seeking preliminary engineering for water main improvements, pavement rehabilitation, and potential bicycle and pedestrian accommodations on Walters Avenue from Pfingsten Road to Shermer Road. 

C. A Resolution Authorizing the Execution of a Joint Funding Agreement with the Illinois Department of Transportation for Grant Funding for Construction Costs for Shermer Corridor Improvements 

The Village has been awarded $3,504,200 in grant funding through the Surface Transportation Program for the installation of a side path and pavement rehabilitation on Shermer Road from Walters Avenue to Willow Road. To receive the grant funding, the Village is entering into an Intergovernmental Agreement with the Illinois Department of Transportation (IDOT). This agreement also effectively obligates the Village to the construction of the project which will be bid and awarded by IDOT. 

D. A Resolution Approving a Copier Lease and Managed Print Services Agreement with Gordon Flesch Company, Inc. 

This Resolution approves a four-year copier and printer lease, and a four-year managed print services agreement with Gordon Flesch Company, Inc. 

E. A Resolution Waiving Competitive Bidding and Approving the Purchase of Callworks Backup Equipment from Motorola Solutions, Inc. of Chicago, IL Staff is seeking approval to purchase backup equipment to support the 911 Center call taking and dispatch operations after the closing of the redundant backup center located at the Wheeling Police Department. 

F. A Resolution Authorizing the Execution of a Contract for Renovation Work at Village Hall with Leopardo Companies, Inc. of Chicago, Illinois and Authorizing the Purchase of Furniture from Henricksen & Company, Inc. of Itasca, Illinois This resolution authorizes the approval of a contract for renovation work including replacement of carpet, paint, and electrical work within the common area of the Village Manager's Office at the Village Hall with Leopardo Companies, Inc. of Chicago, Illinois. Additionally, the Village will purchase office furniture for work stations from Henricksen & Company, Inc. of Itasca, Illinois.

9. JOINT MEETING OF THE BOARD OF TRUSTEES AND PLAN COMMISSION 

A. Discussion and Review of Draft Articles in the New Zoning Code 

A joint meeting has been scheduled with the Village Board of Trustees and Plan Commission along with the Village's consultant Houseal Lavigne to discuss the first set of draft articles.

10. ADMINISTRATION AND FINANCE 

11. PLANNING AND ECONOMIC DEVELOPMENT 

12. COMMUNITY AND SUSTAINABILITY 

13. PUBLIC WORKS AND FACILITIES 

14. PUBLIC SAFETY 

15. COMMUNICATIONS AND OUTREACH 

16. REMARKS FOR THE GOOD OF THE ORDER 

17. CLOSED SESSION 

18. ADJOURN

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