City of Elgin Committee of the Whole met Nov. 1.
Here are the agenda provided by the committee:
Call to Order
Roll Call
Approval of Minutes of Previous Meeting – October 19, 2023 (Special)
October 18, 2023 (Special)
October 25, 2023 (Regular)
Public Comments
Special Presentations and Reports
A. Sewer Master Plan Update
Objective: Water Director Nora Bertram and HR Green Vice President of Water Resources Ajay Jain are providing a status report on Elgin’s Comprehensive Sewer Master Plan. This ongoing study will develop alternative strategies to inform the city’s long-term control plan for managing sewer overflows into the Fox River as required by the IEPA. The presentation will provide the current findings and discuss the remaining next steps within the plan development process.
Initiatives and Other Items
B. Contract with B & F Construction Code Services, Inc. for Supplementary Building Inspection Services ($60,000)
Objective: Ensure the provision of timely building inspections during periods of unusually high demand and/or prolonged staffing vacancies.
C. Amendment to The Courtyard at 40 Redevelopment Agreement with Courtyard 40, LLC ($6.31 Million, Not to Exceed $6.77 Million)
Objective: Amend the redevelopment agreement to continue the historic renovation and adaptive reuse of the five-story office building at 40 DuPage Court with a mix of 40 studio, one- and two-bedroom, market rate apartments and ground floor retail space.
D. Supplemental Funding for the Police and Firefighters Pension Funds ($3,000,000)
Objective: Provide the police and fire pension funds with additional financing as a means of enhancing current funding levels to accommodate future benefit payments and man dated funding levels.
E. Contract with InfoSend, Inc. for the Printing, Mailing and Emailing of Water Bills and Delinquency Notices (Approximately $50,000 Annually, Based on Usage)
Objective: Continue providing economical and innovative water bill presentment utilizing outsourcing.
F. Design Engineering Services Agreement with Engineering Enterprises, Inc. for the 2024 Highbury Resurfacing Project ($135,470)
Objective: Analyze, design, and prepare construction documents for the resurfacing of various collector and residential streets for the 2024 neighborhood street and 2024 col lector street resurfacing programs.
G. Design Engineering Services Agreement with Fehr Graham and Associates, LLC for the 2024 Fremont-Willard Resurfacing Project ($172,765)
Objective: Analyze, design, and prepare construction documents for the resurfacing of various residential streets for the 2024 neighborhood street resurfacing program.
H. Design Engineering Services Agreement with Hampton, Lenzini & Renwick, Inc. for the 2024 Various Resurfacing Project ($235,180)
Objective: Analyze, design, and prepare construction documents for the resurfacing of various collector and residential streets for the 2024 neighborhood street and 2024 col lector street resurfacing program.
I. Sustained Traffic Enforcement Program Grant for Occupant Protection and Impaired Driving Enforcement with the Illinois Department of Transportation ($188,342 Grant)
Objective: Partner with the Illinois Department of Transportation to continue providing safer roadways through occupant protection and impaired driving enforcement.
J. Acceptance of the US Department of Justice Patrick Leahy Bulletproof Vest Partnership Grant ($2,254 Grant)
Objective: Secure grant reimbursement from the US Department of Justice for expenses associated with the purchase of protective soft body armor vests.
K. Purchase Agreement with Carbon Day EV Charging ($48,960)
Objective: Increase public electric vehicle charging options within the city.
L. City Council Meeting Schedule for 2024 (No Cost)
Objective: Establish the 2024 schedule of city council meetings in compliance with the Open Meetings Act.
M. Proposed 2024 Budget and Three-Year Financial Plan
Objective: An introductory presentation on the proposed 2024 Budget and Three-Year Financial Plan is being provided in advance of budget deliberations beginning on November 8th.
Announcements from Council
Announcements from Staff
Adjournment
https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/8583
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