Village of Northbrook Board of Trustees met Oct. 10.
Here is the agenda provided by the board:
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. MINUTES APPROVAL
A. September 26, 2023 Minutes for Approval
4. SWEARING IN OF FIRE CHIEF DAVID SCHWEIHS
The Village Manager has appointed David Schweihs as Fire Chief effective October 9, 2023.
5. PUBLIC COMMENT TIME
Please Note - Members of the public wishing to respectfully share thoughts about any matter concerning the Northbrook Board of Trustees may do so by coming to a meeting and speaking during the "Public Comment" time on general matters, or by speaking if and when comment is called during debate on a specific matter that is listed on the agenda. Members of the public can also submit a written comment via the Village's website. Each written comment submitted on the website will be delivered to each member of the Village Board prior to the meeting but will not be read out loud at the meeting unless specifically requested. Please note that while the Village Board will not immediately respond to public comments at the meeting, or engage in a back and forth discussion during the meeting, we are of course actively listening to all comments, thoughts, and suggestions. Thank you for your understanding and taking the time to contribute to the success of our community.
6. MANAGER'S REPORT
7. WARRANT LIST
A. Review and Approval of Payments to be Made for September 16, 2023 thru September 30, 2023
B. Review and Approval of Frontage List Dated September 29, 2023
8. PRESIDENT'S REPORT
Community Moment
A. A Proclamation Recognizing October as Domestic Violence Awareness Month
B. A Proclamation Recognizing October 8-14, 2023 as Fire Prevention Week
C. Commission Appointment
Appointment of Betsy Phillips to the Senior Services Commission.
D. An Ordinance to Amend the Annual Fee Ordinance to Increase the Number of Class E Liquor Licenses for J&J Cafe
J&J Café, located in the North Shore Ice Rink, 2111 Founders Drive, has applied for a liquor license. The applicant has paid the fee, the Police Department has conducted their investigation, and J&J Café complies with the requirements of the Municipal Code. The attached ordinance amends the Annual Fee Ordinance to increase the number of Class E liquor licenses.
9. CONSENT AGENDA
The matters listed for consideration on the Consent Agenda are matters that appear to have the unanimous support of the Board of Trustees. The Village President will review, designate the resolution or ordinance number for passage and then inquire if any member of the Board or member of the public objects to any item on the Consent Agenda. If any objections are raised, the matter will be removed from the Consent Agenda and relocated to a location on this agenda for consideration during the appropriate Board Committee report. If no objection is voiced, the Village President will request a motion and second for passage of all items listed. The resultant roll call vote on the Consent Agenda will be applicable to each individual agenda item.
A. A Resolution Approving the Annual Maintenance Renewal for Laserfiche Software from Cities Digital Inc.
This is a renewal of an annual maintenance and support agreement for Laserfiche software, the electronic content management system in use by all Village Departments.
B. A Resolution Approving and Adopting a Village of Northbrook Investment Policy
Pursuant to the Illinois Public Funds Investment Act (30 ILCS 235/2.5), a public agency shall be governed by a written policy adopted by the public agency. While the Village has been in compliance with State of Illinois statute, a formal policy outlining permitted investment should be formalized and adopted by the Village Board. All investments referenced in the Policy for Village Board consideration are permitted under the Illinois Public Funds Investment Act (IPFIA) and are recommended by staff.
C. A Resolution Designating Huntington Bank as an Authorized Financial Institution for the Village of Northbrook to Conduct Banking Business
The Village issues department directors and other select employees a Village-issued purchasing/credit card to assist with transacting authorized and legitimate purchases needed to conduct village business. All employees issued a purchasing card must abide with the Village's credit card policy (included herein for reference only).
D. A Resolution Approving Edits to the Shermer-Walters Parkway ("The Triangle") Reservation SOP and Affidavit
Procedural updates have been prepared to the Shermer-Walters Parkway ("The Triangle") reservation SOP and affidavit to eliminate the public display of personal contact information, remove the indemnification and hold harmless clause, and modify the language regarding the removal of damaged or unsafe displays.
E. A Resolution Approving a Contribution to the Northbrook Symphony Orchestra
For the Board's consideration is approval of the Northbrook Symphony Orchestra's $10,000 contribution request with a one-time waiver of the requirement for non-profit, tax-exempt status
F. A Resolution Approving the Release of Certain Written Minutes of Closed Session Meetings of the Village Board of Trustees
The release of certain closed session meeting minutes which the Village Board of Trustees has determined no longer require confidential treatment.
10. ADMINISTRATION AND FINANCE
11. PLANNING AND ECONOMIC DEVELOPMENT
A. Public hearing and consideration of approval for Outdoor Seating Hours of Operation for Lazy Dog Restaurant, 992 Willow Road.
The Applicant requests approval for extended hours of operation for outdoor seating on the Subject Property. Chapter 15, Article XXIX - Food - Division 3 Outdoor Seating Areas requires that the Village Board must hold a Public Hearing regarding outdoor seating hours prior to considering:
i. An Ordinance Granting Approval for Extended Hours of Operation for an Outdoor Seating Area.
B. Consideration of Various Actions to Approve the Zoning Relief Application of Lazy Dog Restaurant, 992 Willow Road, Plan Commission Docket No. PCD-23- 09
The Applicant requests a special permit to allow three wall signs above 20 feet to be located on the existing building on the Subject Property. The Plan Commission recommends approval of the request related to wall signs.
i. An Ordinance Granting a Special Permit Authorizing Wall Signs in Excess of the District Height Limit of 20 Feet in the C-5 Boulevard Commercial District.
12. COMMUNITY AND SUSTAINABILITY
A. 2023 Northbrook Grand Prix Debrief and Consideration of a 2024 Event
A review of the 2023 Northbrook Grand Prix event logistics and consideration of the approval documents for a 2024 event. Approval documents include a formal race agreement between Prairie State Cycling Series and the Village, and a memorandum of understanding between the Village and the Local Organizing Committee.
13. PUBLIC WORKS AND FACILITIES
14. PUBLIC SAFETY
15. COMMUNICATIONS AND OUTREACH
16. REMARKS FOR THE GOOD OF THE ORDER
17. CLOSED SESSION
18. ADJOURN
https://www.northbrook.il.us/AgendaCenter/ViewFile/Agenda/_10102023-2255
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