City of Elgin Committee of the Whole met Sep. 13.
Here are the agenda provided by the committee:
Call to Order
Roll Call
Approval of Minutes of Previous Meetings – August 23, 2023
Public Comments
Special Presentations and Reports
A. Water Master Plan Update
Objective: Water Director Nora Bertram and EEI Chief Executive Officer Jeff Freeman are providing a status report on Elgin’s Water Master Plan. Water department staff have been working with the consultant team to analyze the components of the water works system. The presentation will provide the current findings and discuss the remaining next steps within the plan development process.
B. Greenhouse Gas Emissions 2021 Inventory
Objective: Sustainability Analyst Kristin Youngmeyer and International Council for Local En vironmental Initiatives (ICLEI) Senior Program Officer Calyn Hart are providing an overview of the 2021 Inventory of Community and Local Government Operations Greenhouse Gas Emissions Report. The presentation will describe the inventory scope, results and next steps.
Initiatives and Other Items
C. Poplar Creek Flood Improvements Project Agreement with HR Green for Grant Application and Preliminary Engineering Services ($278,055)
Objective: Provide the city with the grant application and preliminary engineering services to prepare funding application to request funding for initiating stormwater projects along Poplar Creek to assist in reducing flooding.
D. Plat of Easement for Stormwater Management Purposes at 1210 Hunter Drive (No Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving busi nesses and residents.
E. Public Improvements and Easement Acceptance for 1451 Sheldon Drive ($7,313 Estimated Five-Year Maintenance Cost)
Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving busi nesses and residents.
F. Phase II LED Street Light Conversion Project—Change Order No. 2 ($69,615) Objective: Authorize additional funding for material quantities necessary to complete the Phase II LED street light conversions.
G. FEMA Fire Prevention and Safety Grant Acceptance ($720; $14,408 Grant Revenue) Objective: Provide funding for the fire department’s grade school fire safety education pro gram for one year using the FEMA Fire Prevention and Safety Grant.
H. Emergency One Fire Engine Purchase Fire Services, Inc. ($901,853)
Objective: Purchase a fire engine that meets the National Fire Protection Association re sponse standards by replacing an existing fire engine that will be 21 years old and is experi encing on-going repairs to keep it operational.
I. GPS Lease Agreement for Bowes Creek Golf Carts with Club Car, LLC for 2024-2026 ($42,906)
Objective: Improve outdated GPS hardware and software for golf carts at Bowes Creek to support and enhance the customer experience and manage the tracking of golf carts on the course which allows for an improved pace of play.
J. Construction Engineering Services with Civiltech Engineering, Inc. for Downtown Bike Rack Installation ($11,961)
Objective: Provide field inspection, design interpretation, contract administration and gen eral coordination and control of the day-to-day construction activities for the installation of bike racks in the Downtown.
K. Economic Incentive Agreement with High Street Logistics Properties, d/b/a Tollgate Road Investors, LLC and Exchange Agreement with H.B. Fuller Company to Widen Toll Gate Road (No Outflow of Funds)
Objective: Execute an economic incentive agreement to widen Toll Gate Road in conjunc tion with the construction of two new industrial buildings.
L. Agreement with CORE Business Technology and Seven Hills Technologies for Credit Card Processing Merchant Services ($44,000)
Objective: Continue offering online credit card payments for a variety of city services.
Announcements from Council
Announcements from Staff
Adjournment
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