Village of Northbrook Board of Trustees met Aug. 8.
Here are the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Kathryn Ciesla | Village President | Present | |
| Bob Israel | Trustee | Absent | |
| Muriel Collison | Trustee | Present | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present | |
| Dan Pepoon | Trustee | Present | |
| Joy Ebhomielen | Trustee | Present |
2. PLEDGE OF ALLEGIANCE
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - July 25, 2023 7:30 PM
Trustee Hebl moved, seconded by Trustee Ross to approve the July 25, 2023 minutes as amended. On voice vote, the motion passed.
| RESULT: ACCEPTED [5 TO 0]
MOVER: Johannah Hebl, Trustee SECONDER: Heather Ross, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
4. PUBLIC COMMENT TIME
President Ciesla noted the public can make comments by emailing publiccomments@northbrook.il.us. Email responses must be under 200 words in length.
5. MANAGER'S REPORT
Village Manager Cara Pavlicek recognized six college interns for their hard work this Summer.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
∙ Payments to be Made Per Listing Dated July 16, 2023 - July 31, 2023 (Alpha & Descending Lists) Trustee Pepoon Moved for the approval of class A & B Warrants dated July 16, 2023 - July 31, 2023, in the amount of $1,503,854.75.
| RESULT: ADOPTED [5 TO 0]
MOVER: Dan Pepoon, Trustee SECONDER: Johannah Hebl, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
B. Review of Frontage Deposit List Dated July 30, 2023
Trustee Pepoon Moved for the approval of Frontage Deposit refunds totaling $49,350.00 dated July 30, 2023.
| RESULT: ADOPTED [5 TO 0]
MOVER: Dan Pepoon, Trustee SECONDER: Johannah Hebl, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
7. PRESIDENT'S REPORT
President Ciesla recognized Village staff for hosting several successful events this Summer.
A. COMMUNITY MOMENT
Donna Gully, Northbrook Rotary Club, discussed the Rotary's ShelterBox Program. She provided a brief overview of the following: ShelterBox's mission, emergency disaster relief, current deployments, and awards. She encouraged the public to support the nonprofit organization.
B. Commission Appointments and Reappointments
Trustee Hebl made a motion to approve Commission appointments and reappointments, seconded by Trustee Pepoon. On voice vote, the motion passed.
| RESULT: APPROVED [5 TO 0]
MOVER: Johannah Hebl, Trustee SECONDER: Dan Pepoon, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
COMMUNITY COMMISSION
Melissa Dane (Reappointment)
Jason Scibor (Reappointment)
Robert Tucker (Reappointment)
SUSTAINABILITY COMMISSION
Bernadette Knight (Appointment)
Ying Wang (Reappointment)
8. CONSENT AGENDA
| RESULT: ADOPTED [5 TO 0]
MOVER: Muriel Collison, Trustee SECONDER: Dan Pepoon, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
A. RESOLUTION NO. 2023-147
A Resolution Approving a Master Services Agreement and Service Renewal for an Emergency Notification System Subscription with Everbridge
B. RESOLUTION NO. 2023-148
A Resolution Approving a Master Services Agreement with Mindsight for Technology Professional Services
C. RESOLUTION NO. 2023-149
A Resolution Authorizing the Approval of a Policy Concerning Electronic Attendance at Meetings
D. ORDINANCE NO. 2023-47
An Ordinance Rezoning the Property at 1900 Willow Road and Amending the District Zoning Map (1900 Willow Road) (Plan Commission Docket No. PCD-23-05)
E. ORDINANCE NO. 2023-48
An Ordinance Granting Approval of Special Permit for Automotive Detailing Facility, and Variations (JP 1900, LLC & Escobar Mobil Wash Detail, LLC – 1900 Willow Road) (Plan Commission Docket No. PCD-23-05)
F. ORDINANCE NO. 2023-49
An Ordinance Granting a Special Permit Authorizing a Wall Sign in Excess of the District Height Limit of 20 Feet in the O-3 General Office District (630-650 Dundee) (Plan Commission Docket No. PCD-23- 07)
G. RESOLUTION NO. 2023-150
A Resolution Authorizing the Execution of an Extension of the Intergovernmental Agreement with Cook County for Phase II Engineering Design of the Skokie Valley Trail Multi-Use Path Project
COMMITTEE REPORTS
9. ADMINISTRATION AND FINANCE
10. PLANNING AND ECONOMIC DEVELOPMENT
A. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
B. Review of Docket No. PCD-22-11: 2625 Techny Road - Covenant Living
Jonathan Mendel, Director of Development and Planning Services, discussed an application submitted by Covenant Home, for the following properties: 2625 Techny Road, 2539 Techny Road, 2074 Greenview Road, and 2090 Greenview Road. The applicant’s original plan was requesting to change the zoning of the three lots from R-3 Single Family Residential lots to R-8 Multifamily Residential; the three additional parcels will be added to the planned development site plan. On May 11, 2023, the Architectural Control Commission recommended approval of the application; and On August 1, 2023, the Plan Commission recommended approval of Resolution No. 23-PC-09 for a modified applicant proposal which substantively differed from the original request. This is outlined in the Plan Commission record. He provided a brief overview of the following: application history, revised site plan, and renderings. He noted the requested relief/primary issues the Village Board should consider.
Village Attorney Stewart Weiss clarified the public notice requirements with Trustee Collison. Mr. Mendel spoke on the public notification of the meeting.
Senior Planner Swati Pandey spoke on the applicant’s community outreach efforts.
Randy Gross, VP of Development, Covenant Living, stated 200 neighborhood meeting invites were sent one week before the scheduled meeting on June 7, 2023. The plan is to utilize the parcel on Techny Road for detention, and the two properties located on Greenview are undergoing renovations to operate as residential rentals.
Trustee Collison requested the applicant not blame the Village for development delays in their public communications.
Mr. Gross confirmed the adjacent property was restored from the tree damage.
Michelle Pardun, Executive Director, Covenant Living, stated the organization will continue to train staff to avoid burdening emergency services.
Trustee Collison requested the applicant update the units to the appropriate standard of care and hire a private ambulance company to avoid burdening the Village’s emergency services.
Mr. Mendel clarified the site plan with Trustee Pepoon.
Ms. Pardun confirmed Covenant Living has over 516 residents.
Mr. Mendel confirmed the detention area will be located on the applicant’s property. Furthermore, the applicant is creating a new detention area for the new re-subdivided lots.
Village Engineer, Jack Bielak clarified the development project’s stormwater detention area. Furthermore, he explained the difference between detention vs. retention.
Attorney Dan Shapiro, 618 Academy Drive, Northbrook, IL, stated the stormwater detention plan was reviewed by the Village Engineer and Village Consultant. To note, the water will dissipate back to the stream after 48-72 hours. Furthermore, the two rental properties will have detention, which is needed to service the project due to the restrictive covenant.
Andrzej Suchecki, Facility Management Director, spoke on the property renovations and execution of rental agreements.
Mr. Shapiro stated they would be open to an annual inspection.
Mr. Weiss spoke on the Villages right to enter onto the property regarding stormwater detention.
Mr. Shapiro stated an impact fee ($1,500) was submitted for the 12 additional units. Furthermore, the applicant performed outreach to host individual meetings last Spring.
Ms. Pandey clarified the parking and yard variations.
Terri Cunliffe, President & CEO of Services, Covenant Living, confirmed the organization commonly purchases properties to operate as rentals.
Village Clerk Debbie Ford read the following eight public comments:
Michael Aljadeff, spoke in opposition of the proposed development. He requested the Village Board oppose the development project.
David Ward, spoke in opposition of the proposed development. He agrees with the concerns raised by the public.
Alexey Abramov, spoke in opposition of the proposed development. She suggested the applicant add underground detention. She expressed concern the project will change the character of the neighborhood.
Lester Lampert, spoke in opposition of the proposed development. He expressed concern regarding the following: zoning change, loss of single-family homes, decreased property values, and changing the character of the neighborhood.
Maria Kopke, spoke in opposition of the proposed development. She requested the Village Board deny the zoning change and stream relocation. She expressed concern regarding the following: zoning change, loss of single-family homes, decreased property values, and changing the character of the neighborhood.
Steven Lauer, spoke in opposition of the proposed development. He expressed concern regarding the project’s variations.
Adam Goldman, spoke in opposition of the proposed development. He requested the Village Board oppose the development project. He expressed concern regarding the following: zoning relief, stormwater management, loss of single-family homes, and changing the character of the neighborhood.
Gale Glantz, spoke in opposition of the proposed development. She expressed concern regarding the following: decreased property values, flood plain changes, burdening emergency services, traffic impacts, increased noise, pedestrian safety, and zoning relief.
Michaela Ward, spoke in opposition of the proposed development. She expressed concern regarding the following: zoning relief, loss of single-family homes, stormwater detention plan, variations, and pedestrian safety.
Trustee Collison opened public comment.
Michael Lefkow, 2223 Walters, spoke in favor of the proposed development. The applicant made significant changes to address the Villages concerns. He noted many senior living facilities have closed because they are unable to meet the needs of the elderly community. Furthermore, he requested the Village board approve the application.
Michael Lew, 2121 Mallard Drive, spoke in opposition of the proposed development. He expressed concern regarding the impervious surface.
Bob Martin, 2625 Techny Road, spoke in favor of the proposed development. Covenant Living is a strong community partner with over 500 residents. The proposed development project is vital to the organization’s success and market competitiveness. He requested the Village Board approve the application.
Allen Patzik, 2165 Mallard Drive, spoke in opposition of the proposed development. He expressed concern regarding the posted signage, lack of community outreach, and loss of single family homes.
Maureen Lampert, 2304 Greenview Road, spoke in opposition of the proposed development. He expressed concern regarding the decreased property values, loss of single-family homes, and changing the character of the neighborhood. She requested the Village Board to oppose the application.
Alysa Fields, 2330 Greenview Road, spoke in opposition of the proposed development. She expressed concern regarding the loss of single-family homes, increased crime, and changing the character of the neighborhood.
Dr. Sunil Pullukat, 2104 Greenview Road, spoke in opposition of the proposed development. He expressed concern regarding the loss of single-family homes, decreased property values, traffic impacts, lack of community outreach, and changing the character of the neighborhood.
Matt Margolis, 2050 Greenview Road, spoke in opposition of the proposed development. He expressed concern regarding the loss of single-family homes, lack of trust/community outreach, and changing the character of the neighborhood. He requested the Village Board oppose the application.
Dr. Alex Goldin, 2374 Greenview Road, spoke in opposition of the proposed development. He expressed concern regarding the loss of single-family homes, stormwater detention, increased crime, and changing the character of the neighborhood.
Bruce Woolman, 2625 Techny Road, spoke in support of the proposed development. The organization supports the residents and provides job opportunities. Furthermore, the organization must update their facilities to remain competitive in the market. He requested the Village Board approve the application.
Julie Lefkow, 2223 Walters, spoke in support of the proposed development. She requested the Village Board approve the application.
Michael Redstone 2210 Greenview Road, spoke in opposition of the proposed development. He expressed concern regarding the loss of single-family homes, lack of trust, and past real estate purchases.
Mr. Singh, Resident, spoke in opposition of the proposed development. He expressed concern regarding stormwater detention.
Mellor Singh Resident, spoke in opposition of the proposed development. He expressed concern regarding the following: stormwater detention, and zoning relief.
Jane Missirlian, 1932 Greenview Road, spoke in opposition of the proposed development. She expressed concern regarding stormwater detention, and changing the character of the neighborhood.
Trustee Collison discussed the positive recommendations the application has received. She believes Covenant Living is a great community partner and supports the applicants’ plan to remain competitive in the market. She expressed concern regarding the following: burdening emergency services, lack of community outreach, and lack of property maintenance. Furthermore, she has no concerns regarding the following: traffic impacts, stormwater, and fee in lieu.
Trustee Ross concurs with Trustee Collison. She expressed concern regarding the following: stormwater, character of the neighborhood, non-profit real estate purchases, zoning relief, ambulance fees, and affordable housing. Furthermore, she favors the fee in lieu.
Trustee Hebl supports the applicants’ plan to remain competitive in the market and values their community partnership. She expressed concern regarding the following: detention area, lack of lift assist employees, impact fee, and increased noise. Furthermore, she has no concerns regarding the following: stormwater, fee in lieu, and Benevolence Fund.
Trustee Pepoon requested the applicant be forthcoming about their plans for the single-family home purchases. He expressed concern regarding the burdening of Village emergency services.
Trustee Ebhomielen expressed concern regarding the following: vagueness regarding plan for single-family home purchases, and burdening emergency services. Furthermore, she favors the fee in lieu.
President Ciesla expressed concern regarding the following: burdening emergency services, lack of community outreach, defaming public communication, and non-profit real estate purchases. She requested Village staff address the emergency services issue and impact fee. Furthermore, she requested the applicant disclose the Master Plan for the organization. She asked if the Board would like to send the issue to the Committee of the Whole.
Village Manager Cara Pavlicek stated she supports the Village board scheduling a Committee of the Whole meeting.
Trustee Collison favors scheduling a Committee of The Whole meeting to allow staff time to prepare documents.
Trustees Ross, Hebl, Pepoon, and Ebhomielen favor scheduling a Committee of The Whole meeting.
Trustee Collison requested the Committee of The Whole meeting be scheduled at 5 pm.
11. COMMUNITY AND SUSTAINABILITY
12. PUBLIC WORKS AND FACILITIES
Trustee Hebl recognized the Public Works Department for assisting the Police Department during scheduled events.
13. PUBLIC SAFETY
14. COMMUNICATIONS AND OUTREACH
Trustee Ebhomielen thanked the residents for making Northbrook Days successful this year.
15. REMARKS FOR THE GOOD OF THE ORDER
16. ADJOURN
Trustee Pepoon moved, seconded by Trustee Collison to adjourn the meeting at 10:18 pm. On voice vote, all were in favor.
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