Village of Buffalo Grove Village Board of Trustees met Feb. 21
Here are the minutes provided by the board:
CALL TO ORDER
Trustee Stein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: Trustees Stein, Weidenfeld, Johnson, and Smith. Trustees Ottenheimer and Pike were absent. President Sussman was present remotely via audio/visual.
Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Chris Stilling, Deputy Village Manager; Mike Skibbe, Deputy Village Manager/Director of Public Works; Evan Michel, Management Analyst; Art Malinowski, Director of Human Resources; Chris Black, Director of Finance; Molly Gillespie, Communications Director; Nicole Woods, Director of Community Development; Tom Wisniewski, Buyer; Darren Monico, Village Engineer; Kyle Johnson, Assistant Director of Public Works; Jim Warnstedt, Assistant Director of Public Works; Brett Robinson, Administrative Services Director; Geoff Tollefson, Director of Golf Operations; Deputy Fire Chief Kane; Police Chief Budds; Deputy Police Chief Rodriguez; Deputy Chief Spolar.
REMOTE ATTENDANCE
Moved by Weidenfeld, seconded by Johnson, to allow President Sussman to attend the meeting remotely via audio/visual due to a personal illness. Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
APPROVAL OF MINUTES
Moved by Smith, seconded by Weidenfeld, to approve the minutes of the January 3, 2023, Regular Meeting. Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
Moved by Johnson, seconded by Weidenfeld, to approve the minutes of the February 6, 2023, Committee of the Whole Meeting. Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
WARRANT #1352
Mr. Black read Warrant #1352. Moved by Johnson, seconded by Weidenfeld, to approve Warrant #1352 in the amount of $11,937,943.84 authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
VILLAGE PRESIDENT’S REPORT
Cathy Novak and Karen Meadows provided an update on their “UKE” Can Do It! Program, which supports the Ukulele Kid’s Club, and has donated over 13,000 ukuleles to more than 300 music therapy programs all over the world. Ms. Novak and Ms. Meadows then presented specially decorated ukuleles to the Village of Buffalo Grove, the Buffalo Grove Police Department, the Buffalo Grove Fire Department, and the Buffalo Grove Park District, as they were thanked by the audience and the Board.
VILLAGE MANAGER’S REPORT
Chief Budds presented a brief background of the achievement and credentials of Buffalo Grove’s new Deputy Chief Brian Spolar, after which he administered the Oath of Office to Deputy Chief Spolar. Deputy Chief Spolar’s father then pinned on his badge as he was congratulated by the audience and the Board. Deputy Chief Spolar thanked his family and the Board for this honor and noted that he is excited and looking forward to continuing to serve the residents of Buffalo Grove.
Buffalo Grove Rotary Club President Lisa Siwek reviewed the backgrounds and accomplishments of Special Commendation Award recipient Officer Dawid Wojs and Police Officer of the Year Award recipient Sergeant Jaime Verduzco, after which she presented them with their awards as they were congratulated and thanked by the audience and the Board.
REPORTS FROM TRUSTEES
There were no reports from Trustees tonight.
CONSENT AGENDA
Trustee Stein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda.
Proclamation – National Engineers Week
Motion to approve a Proclamation recognizing National Engineers Week from February 19-25, 2023. Community Rating System
Motion to approve the Community Rating System 2023 Annual Recertification. The Village participates in the Community Rating System (CRS) by the National Flood Insurance Program (NFIP), and as part of this participation, certain documents are required to be supplied to the community’s governing board.
Ordinance No. 2023-5 – MABAS
Motion to pass Ordinance No. 2023-5 MABAS Agreement Ordinance Revision. The Buffalo Grove Fire Department has been a member of the Mutual Aid Box Alarm System (MABAS) since 1989. In 2022 MABAS approved a revised master agreement that addresses the changes in liability and federal funding.
Ordinance No. 2023-6 – Pavement Striping
Motion to pass Ordinance No. 2023-6 approving Pavement Striping Purchase through the Suburban Purchasing Cooperative. This authorizes the Village Manager to purchase pavement striping construction services through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act in a total not-to-exceed amount of $75,000.00.
Ordinance No. 2023-7 – Denler, Inc.
Motion to pass Ordinance No. 2023-7 authorizing a Construction Contract with Denler, Inc. for the 2023 Crack Sealing Project. This project was awarded to Denler, Inc., the lowest responsible bidder in the amount of $64,512.97, pending Village Attorney review and approval.
Ordinance No. 2023-8 – Ayres Associates, Inc.
Motion to pass Ordinance No. 2023-8, authorizing the Village Manager to execute an Agreement with Ayres Associates, Inc. for Geospatial Services, pending review and approval of the agreement by the Village Attorney.
Ordinance No. 2023-9 – 901 Corporate Grove Drive
Motion to pass Ordinance No. 2023-9, approving Preliminary Plan for Off-Street Parking Lot at 901 Corporate Grove Drive for Flextronics International.
Resolution No. 2023-2 – 2023 Volume Cap
Motion to pass Resolution No. 2023-2 reallocating the 2023 Volume Cap to the Village of Buffalo Grove. The Village is the host of the Private Activity Bond Clearinghouse for Lake County, and this is the annual Resolution that transfers the Village’s Volume Cap to the Clearinghouse.
Resolution No. 2023-3 – Street Maintenance
Motion to pass Resolution No. 2023-3 for Calendar Year 2023 Village-Wide Street Maintenance Motor Fuel Tax. This meets the requirements of the Illinois Department of Transportation for the use of Motor Fuel Tax funds for FY 2023 for the Village-wide street maintenance program.
Moved by Weidenfeld, seconded by Smith, to approve the Consent Agenda as presented.
Upon roll call, Trustees voted as follows on the Consent Agenda:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-10 – MIKE RYLKO PARK
Moved by Weidenfeld, seconded by Smith, to pass Ordinance No. 2023-10, Mike Rylko Park IGA, authorizing the Village Manager to enter into an Intergovernmental Agreement and Addendum A with the Buffalo Grove Park District to commit $600,000.00 toward the Mike Rylko Park Improvements, pending final review and approval by the Village Attorney.
Mr. Skibbe reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated February 21, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-11 – 951 McHENRY
Moved by Johnson, seconded by Smith, to pass Ordinance No. 2023-11, approving an Amendment to Preliminary Plan and Special Use with Height Variation at Mike Rylko Park located at 951 McHenry Road.
Ms. Woods reviewed the proposed ordinance, details of which are contained in the memo that she and Kelly Purvis sent to Mr. Bragg dated December 5, 2022.
Mike Maloney of the Buffalo Grove Park District provided an overview of the project. Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-12 – BRUSH CHIPPER
Moved by Smith, seconded by Johnson, to pass Ordinance No. 2023-12, authorizing the Village Manager to purchase a brush chipper from Alexander Equipment Co. through the Sourcewell Purchasing Cooperative in accordance with the Illinois Joint Purchasing Act in an amount not to exceed $141,283.66.
Mr. Warnstedt reviewed the proposed ordinance, details of which are contained in the memo from Josh Wallace to Mr. Bragg dated February 15, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-13 – CONSTRUCTION CONTRACT
Moved by Smith, seconded by Weidenfeld, to pass Ordinance No. 2023-13, approving a contract with Schroeder & Schroeder, Inc. for 2023 MFT Sidewalk Improvements in the amount of $268,070.99.
Mr. Johnson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated February 15, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-14 – AMBULANCE PURCHASE
Moved by Weidenfeld, seconded by Smith, to pass Ordinance No. 2023-14, authorizing the purchase an ambulance from Foster Coach Sales, Inc.
Deputy Chief Kane reviewed the proposed ordinance, details of which are contained in Chief Baker’s memo to Mr. Bragg dated February 15, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-15 – GOLF COURSE MAINTENANCE
Moved by Weidenfeld, seconded by Johnson, to pass Ordinance No. 2023-15, authorizing execution of a contract with Reliable Property Services, LLC for Golf Course Maintenance Services in an amount not to exceed $3,612,175.00 for the initial three-year term, pending final review and approval by the Village Attorney.
Mr. Tollefson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated February 15, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-16 – CONSTRUCTION CONTRACT
Moved by Smith, seconded by Weidenfeld, to pass Ordinance No. 2023-16, authorizing a Construction Contract with National Power Rodding Corp. in the amount of $203,221.63, pending review and approval by the Village Attorney.
Mr. Johnson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated February 15, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-17 – CONSTRUCTION CONTRACT
Moved by Smith, seconded by Johnson, to pass Ordinance No. 2023-17, authorizing a Construction Contract with Chicagoland Trenchless Rehabilitation, Inc. in the amount of $172,088.29, pending review and approval by the Village Attorney.
Mr. Johnson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated February 15, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-18 – CONSTRUCTION CONTRACT
Moved by Smith, seconded by Johnson, to pass Ordinance No. 2023-18, authorizing a Construction Contract with Chicagoland Paving Contractors, Inc. in the amount of $198,000.00, pending review and approval by the Village Attorney.
Mr. Johnson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated February 15, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-19 – 400 LaSALLE LANE
Moved by Johnson, seconded by Weidenfeld, to pass Ordinance No. 2023-19, authorizing the Village President to execute a Purchase Agreement with THG Holdings, LLC for the sale of 400 LaSalle Lane
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated February 14, 2023.
Upon roll call, Trustees voted as follows:
AYES: 5 – Stein, Weidenfeld, Johnson, Smith, Sussman
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-20 – TEXT AMENDMENT
Moved by Johnson, seconded by Weidenfeld, to pass Ordinance No. 2023-20, approving a Text Amendment in the I District allowing for a Public Works facility as a Special Use.
Ms. Woods reviewed the proposed ordinance, details of which are contained in the memo that she and Kelly Purvis sent to Mr. Bragg dated February 21, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
ORDINANCE NO. 2023-21 – 1650 LEIDER LANE
Moved by Johnson, seconded by Smith, to pass Ordinance No. 2023-21, approving Special Use and Preliminary Plan with Zoning Variations for New Public Works Facility at 1650 Leider Lane
Ms. Woods reviewed the proposed ordinance, details of which are contained in the memo that she and Kelly Purvis sent to Mr. Bragg dated February 21, 2023.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
2020 OLIVE HILL DRIVE
Moved by Johnson, seconded by Smith, to refer proposed park improvements at Prairie Grove Park at 2020 Olive Hill Drive to the Planning & Zoning Commission for review.
Ms. Woods reviewed the proposed ordinance, details of which are contained in the memo that she and Kelly Purvis sent to Mr. Bragg dated February 21, 2023.
Tim Howe and Mike Maloney presented an overview of the project, after which they answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
22771-22825 N. PRAIRIE ROAD
Moved by Johnson, seconded by Weidenfeld, to refer Proposed Townhome Development at 22771-22825 N. Prairie Road to the Planning & Zoning Commission for review.
Ms. Woods reviewed the proposed ordinance, details of which are contained in the memo that she and Kelly Purvis sent to the Board dated February 21, 2023.
David Schwartz presented an overview of the project, after which he answered questions from the Board. Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
400 LaSALLE
Moved by Johnson, seconded by Weidenfeld, to refer Proposed 12-Unit Townhome Development at 400 LaSalle to the Planning & Zoning Commission for review.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board dated February 21, 2023.
Derick Goodman presented an overview of the project.
Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
Trustee Stein reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight’s agenda; there were no such questions.
ADJOURNMENT
Moved by Weidenfeld, seconded by Johnson, to adjourn the meeting. Upon roll call, Trustees voted as follows:
AYES: 4 – Stein, Weidenfeld, Johnson, Smith
NAYS: 0 – None
ABSENT: 2 – Ottenheimer, Pike
Motion declared carried.
The Regular Meeting was adjourned at 8:59 P.M.
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