City of Elgin Committee of the Whole met Jan. 11.
Here are the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Good, to approve the minutes of the December 21, 2022 regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
2022-2023 Bulk Road Salt – Joint Purchasing Program
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to award a contract through the Joint Purchasing Program to Compass Minerals America, Inc. for an amount not to exceed $609,000 towards the procurement of bulk road salt for the 2022-23 winter season for snow and ice removal operations. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Bulk Road Salt Procurement Commitment with the State of Illinois for 2023-24 Winter Season
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to provide authorization allowing the department of public works to notify the State of Illinois to solicit pricing for annual salt procurement on behalf of the City. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Change Order No. 1 for Bid 22-026, Bluff City Combined Sewer Separation Phase 3
Councilmember Steffen made a motion, seconded by Councilmember Good, to award the Change Order No. 1 for Bid 22-026 for Bluff City Basin Combined Sewer Separation Phase 3 to Bolder Contractors, Inc. with no cost increase, but rather a time extension in accordance with the City’s Combined Sewer Overflow Long Term Control Plan. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Golf Cart Global Positioning Service (GPS) Agreement with Club Car (2023-2026)
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve an agreement with Club Car, LLC in the amount of $28,890 annually for golf car GPS hardware and software at Bowes Creek Country Club to support and enhance the customer experience. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Pictometry International, Corp. Agreement for Oblique Aerial Imagery and Software Councilmember Good made a motion, seconded by Councilmember Martinez, to approve the six-year agreement with Pictometry International Corp. in the annual amount of $22,050 to acquire current oblique aerial imagery and related analytical software to enhance the accuracy and functionality of the city Geographic Information System. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Mechanical Engineering Services with Consolidated Consulting Engineers
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve a contract with Consolidated Consulting Engineers for the not-to-exceed amount of $125,000 for mechanical engineering services related to various HVAC and electrical system repair projects. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Amend Term of Contract with Andres Medical Billing, Ltd. for Emergency Medical Service Billing, Collection and Management Reporting
Councilmember Rauschenberger made a motion, seconded by Councilmember Martinez, to amend the current agreement with Andres Medical Billing, Ltd. in the amount of $237,250 for a new term through February 2025 to minimize the staffing costs associated with emergency medical service billing and maximize collection of transport fees. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Evidence Storage Lockers – Sourcewell Purchasing Cooperative
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve a contract with Bradford Systems in the amount of $80,371 for the purchase of evidence storage and cell phone lockers and replacing police department evidence storage lockers with modern componentry. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Purchase of GrayKey Mobile Forensic Access Software from Grayshift, LLC
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to authorize the purchase of GrayKey Mobile Forensic Access Software from Grayshift, LLC in the amount of $27,995 in order to continue using mobile forensic access software to extract encrypted or inaccessible data from mobile devices. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Amend City’s Board of Fire and Police Commissioners Ordinance to Change Police Officer Hiring Requirements
There was discussion regarding the preference points and when in the process they are applied.
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to approve moving forward with the proposed ordinance modifying the police officer hiring requirement providing career opportunities for those who wish to become an Elgin police officer. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Community Task Force on Policing Recommendations
Recommendations from the Community Task Force on Policing were presented for consideration. The following recommendations were made by task force members outside of the four established subcommittees. Prior to the discussion of each recommendation there was discussion regarding how to address School District U-46’s involvement in several of the items.
Councilmember Dixon, seconded by Councilmember Shaw, to collaborate with School District U-46 to provide a presentation video and/or in person presentation regarding incorporating Faiths Law and Erin’s Law. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Councilmember Dixon, seconded by Councilmember Good, to maintain all existing programs for the community and develop two more programs to assist further in community engagement. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: Councilmember Shaw.
Councilmember Dixon, seconded by Councilmember Good, to develop a mentorship program for elementary age children grades 4th through 6th to be presented by officers of color (both men and women) from Elgin Police Department, different from the explorer program. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Councilmember Powell, seconded by Councilmember Rauschenberger, to allocate funds from the Elgin Police Department's budget to develop a higher functioning Transparency Website, via a third-party Elgin-based agency, with the goal of making it more user and mobile-friendly. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Councilmember Good made a motion, seconded by Councilmember Martinez, to recommend that the police department work with School District U46 to adjust the job description of every School Resource Officer/Community Liaison employed by the department to work alongside the administration of their assigned educational institution to create a School Resource Advisory Board, made up of students. Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Councilmember Dixon made a motion, seconded by Councilmember Good to hire a third-party business and/or assign members of the Elgin Police Department to analyze the existing departments staffing to ensure accurate staffing for each section. Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Councilmember Dixon made a motion, seconded by Councilmember Good, to direct the police department to have all eligible residents who are stopped by and/or interact with the police for non-violent offenses that are struggling with the following issues: homelessness/housing insecurity, substance use disorder(s), and/or behavioral health be referred immediately to the Kane County Pre-Arrest Diversion Program. Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Councilmember Powell made a motion, seconded by Councilmember Dixon, to direct the police department to work with the Center for Policing Equity to address biases in the community. Upon a roll call vote: Yeas: Councilmembers Dixon, Powell, and Rauschenberger. Kaptain. Nays: Councilmember Good, Martinez, Shaw, Steffen, Thoren, and Mayor Kaptain.
Motion failed.
Councilmember Powell made a motion, seconded by Councilmember Dixon, direct the police department to participate in training surrounding engagement and identifying potential biases regarding the following communities: the LGBTQIA+ community, individuals living with HIV and/or other communicable diseases, and the undocumented/immigrant community. Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Thoren announced a tribute to Floyd Brown being broadcast on WRMN radio at 9:15 a.m. on January 16, 2023.
Councilmember Powell announced the Martin Luther King Jr. weekend events including the prayer breakfast on Saturday and the premiere of the documentary “Invented Before You Were Born” on Sunday.
Announcements from Staff
Rick Kozal, City Manager, provided an update regarding a gas leak and the status of repairs.
Marc Mylott, Community Development Director, announced a community input session being held on January 24, 2023 regarding the North Grove Redevelopment.
Adjournment
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:03 p.m.
https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/8257
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