City of Elgin Committee of the Whole met Feb. 9.
Here are the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger (attended via electronic means), Shaw, Steffen, Thoren, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the minutes of the January 26, 2022, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Change Order No. 1 and Final for Bid 21-030, Lord Street Combined Sewer Separation Phase 6
A resolution was presented at the Council meeting for adoption by the City Council to separate combined sewers within the Lord Street Combined Sewer Basin in accordance with the City’s Combined Sewer Overflow Long Term Control Plan.
Purchase of Service Agreement for Temporary Emergency Warming Shelter Services
A resolution was presented at the Council meeting for adoption by the City Council to provide payment to Elgin Dream Center and The Business Nonprofit Development Center at First for their services operating a temporary emergency warming shelter.
Plat of Dedication, Easement Agreement and Amendment to Conservation Easement for 1451 Sheldon Drive
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to accept the plat of dedication for Muskie Lane and approve the easement agreement and an amendment to a conservation easement with Scannell Properties #591, LLC in order to provide future access to the Safety-Kleen property located at 1502-1506 Villa Street in the event the Illinois Department of Transportation limits access due to planned improvements to U.S. Route 20 at Shales Parkway. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Acceptance of Public Improvements within 1600 N. Randall Road
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the acceptance of the public improvements for ownership and maintenance within 1600 N. Randall Road in order to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Acceptance of the Parkway Improvements within Highland Woods Neighborhood C
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the acceptance of the parkway improvements for ownership and maintenance in Highland Woods Neighborhood C in order to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Acceptance of the Streetlight Improvements within Highland Woods Neighborhood J
Councilmember Steffen made a motion, seconded by Councilmember Thoren, to approve the acceptance of the streetlight improvements for ownership and maintenance in Highland Woods Neighborhood J in order to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Authorize Approval to Enter into a Procurement Commitment with the State of Illinois Department of Central Management Services for the Purchase of Bulk Road Salt for the 2022-2023 Winter Season
Councilmember Powell made a motion, seconded by Councilmember Martinez, to provide authorization allowing the Department of Public Works to commit to bulk road salt quantities for inclusion within the State of Illinois 2022-2023 bulk road salt bid process. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the Larkin Avenue Pedestrian Crossing Project
Councilmember Martinez made a motion, seconded by Councilmember Good, to enter into an agreement with Hampton, Lenzini and Renwick Inc. for an amount not to exceed $35,375 to prepare necessary design engineering documents, plans, specifications, bid documents and construction oversight in line with the agreement scope towards the Larkin Avenue Pedestrian Crossing Project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Adoption of Resolution in Lieu of Bonds with the Illinois Department of Transportation for Work Performed within State Right-of-Way
Councilmember Martinez made a motion, seconded by Councilmember Dixon, to move forward with a resolution with the State of Illinois Department of Transportation providing guarantee that all work performed within State of Illinois right-of-way is completed in accordance with conditions of the permit granted by the department in lieu of a surety bond. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Athletic Facility Improvement Funding
There was discussion regarding the process to apply, conducting presentations, and the recommendations regarding what groups and project would receiving funding. Staff would provide historical data regarding projects and groups that were awarded funding.
Councilmember Martinez made a motion, seconded by Councilmember Dixon, to approve the 2022 Athletic Facility Improvement Funding in the amount of $50,000 as recommended by the Parks and Recreation Advisory Board to provide financial assistance to Elgin-based sports organizations for making capital improvements to City-owned property. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Acceptance of Edward Byrne Memorial Justice Assistance Grant for Camera Purchases
Councilmember Martinez made a motion, seconded by Councilmember Powell, to approve the agreement between the cities of Aurora, Elgin, Kane County, and the U.S. Department of Justice for grant funding of cameras and software licensing to enhance community security by installing replacement cameras at various City locations. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Purchase of Focus Laser Scanner, Associated Equipment and On-Site Training from FARO Technologies Inc.
Councilmember Martinez made a motion, seconded by Councilmember Thoren, to authorize the purchase of the Focus Laser Scanner, associated equipment and training from FARO Technologies Inc. in the amount of $54,080 to replace and update the department’s crime-crash scene 3D mapping equipment to improve the accuracy and quality of scene documentation while improving the speed and ease of use for officers. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Purchase of Customer Service Software from SPIDR Tech Inc.
Councilmember Martinez made a motion, seconded by Councilmember Thoren, to authorize the purchase of the SPIDR Tech, Inc. Customer Service Software in the amount of $79,280 to implement customer service technology that utilizes custom built electronic surveys to obtain real time feedback from victims of crime or reporting parties on how they viewed their experience with the police department. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Purchase of GrayKey Mobile Forensic Access Software from Grayshift, LLC
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to authorize the purchase of GrayKey Mobile Forensic Access Software from Grayshift, LLC in the amount of $27, 995 to update the current mobile forensic access software currently in use by the department that will allow for enhanced capabilities for mobile device support and expand the ability to extract encrypted or inaccessible data from mobile devices. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Announcements from Council
None.
Announcements from Staff
None.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act
Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(C)(5) of the Open Meetings Act
The meeting adjourned at 6:29 p.m.
https://www.cityofelgin.org/ArchiveCenter/ViewFile/Item/7727
Alerts Sign-up