Village of Palatine Village Council & Committee of the Whole met Sept. 13

By Kristine Gonzales-Abella

Oct 15, 2021

Village of Palatine Village Council & Committee of the Whole met Sept. 13.

Here are the minutes provided by the council & committee:

I. ROLL CALL – Time: 7:00 PM

Attendee Name

Title

Status

Arrived

Jim Schwantz

Mayor

Present

Tim Millar

District 1 Councilman

Present

Scott Lamerand

District 2 Councilman

Present

Doug Myslinski

District 3 Councilman

Present

Greg Solberg

District 4 Councilman

Present

Kollin Kozlowski

District 5 Councilman

Present

Brad Helms

District 6 Councilman

Present

Also Present:

Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Patrick Brankin, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Police Chief Dave Daigle, Fire Chief Patrick Gratzianna, IT Director Larry Schroth, Director of Finance Paul Mehring and Director of Human Resources Pam Jackson

II. PLEDGE TO THE FLAG – Time: 7:00 PM

Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.

III. APPROVAL OF MINUTES

1. Village Council & Committee of the Whole - Regular Meeting - September 7, 2021 - Accepted

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Greg Solberg, District 4 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

IV. MAYOR'S REPORT

1. Presentation of the Village of Palatine's 2021 Hometown Pride Awards -

Mayor Schwantz, members of the Beautification Commission and Elias Koutas presented the 28th annual Hometown Pride Awards recognizing extraordinary effort to beautify Palatine with their outstanding landscaping and entryway decor.

2. As Submitted -

Mayor Schwantz announced upcoming events:

Friday, September 17 - 19

Rotary Club of Palatine Oktoberfest

Corner of Smith and Slade Streets

Saturday, September 18, 8:10 AM - 11:00 AM

Hawk Hustle 3 K Fun Run

Hunting Ridge Elementary School

Saturday, September 18, 9 AM - 11 AM

Shredding Event

Palatine Township

Saturday, September 18, 11:30 AM

Oktoberfest Casual Bike Ride

Bike Palatine Club, Slade and Smith Streets

Sunday, September 19, 7:45 AM - 1 PM

Knights of Columbus Blood Drive

St. Theresa Catholic Church

Sunday, September 19, 1 PM - 4 PM

Historical Society's Cemetery Walk

Hillside Cemetery

Smith Street, north of Colfax

V. RECESS TO THE COMMITTEE OF THE WHOLE

Recess to Committee of the Whole - Motion Carried by Voice Vote

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Doug Myslinski, District 3 Councilman

AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

VI. COMMITTEE OF THE WHOLE

A. POLICE POLICY & CODE SERVICES COMMITTEE

KOLLIN KOZLOWSKI, CHAIRMAN

1. Consider an Ordinance Granting a Minor Variation to Allow a Shed at 332 W. Helen Road - Motion Carried by Voice Vote (Council District: Two)

Planning & Zoning Director Ben Vyverberg presented the petitioner's request for a Minor Variation to Permit a Shed to be located in an easement with approval from neighbors and utilities. Staff recommends approval of the Minor Variation.

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Scott Lamerand, District 2 Councilman

SECONDER: Jim Schwantz, Mayor

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

2. Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of a Used Automobile Sales, Repair and Detailing Facility at 2105 N. Rand Road - Motion Carried by Voice Vote (Council District: One)

Planning & Zoning Director Ben Vyverberg presented the petitioner's request for a Special Use Transfer to John Desimone and Shawn Cahoney (All in Auto Inc.) to permit the continued operation of a used automobile sales (Top Notch Auto Sales), repair and detailing facility. Staff recommends approval of the Special Use Transfer at 2105 N. Rand Road.

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Tim Millar, District 1 Councilman

SECONDER: Doug Myslinski, District 3 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

3. As Submitted -

Nothing was submitted.

B. INFRASTRUCTURE & ENVIRONMENT COMMITTEE

TIM MILLAR, CHAIRMAN

1. Cedar & Elm Reconstruction Council District: Two

Motion was to approve Items A. and B.

Public Works Director Matt Barry explained to use State grant money for the reconstruction of a portion of Cedar Street (south of Illinois) and Elm Street (north of Illinois), a resolution is required to be adopted by the Village Council. Barry recommended engaging the services of BLA, Incorporated in an amount not to exceed $89,118 to perform the engineering design services for this project.

RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]

MOVER: Scott Lamerand, District 2 Councilman

SECONDER: Jim Schwantz, Mayor

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

A. Consider a Resolution Appropriating $89,118 of Rebuild Illinois Funds for Design Engineering Services for the Reconstruction of Cedar Street and Elm Street - Adopted by Voice Vote (Council District: Two)

B. Consider a Motion Authorizing the Village Manger to Execute a Proposal for Design Engineering Services for the Reconstruction of Cedar Street and Elm Street - Approved (Council District: Two)

2. Crescent Ave. & Ellis St. Reconstruction Council District: One

Motion was to approve Items A. and B.

Public Works Director Matt Barry explained to use State grant money for the reconstruction of a portion of Crescent Avenue and Ellis Street, a resolution is required to be adopted by the Village Council. Barry recommended engaging the services of BLA, Incorporated in an amount not to exceed $58,397 to perform the engineering design services for this project.

Councilman Millar stated it will be good to have improved sidewalks for pedestrians, especially students to and from school.

RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]

MOVER: Jim Schwantz, Mayor

SECONDER: Brad Helms, District 6 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

A. Consider a Resolution Appropriating $58,397 of Rebuild Illinois Funds for Design Engineering Services for the Reconstruction of Crescent Avenue and Ellis Street - Adopted by Voice Vote (Council District: One)

B. Consider a Motion Authorizing the Village Manger to Execute a Proposal for Design Engineering Services for the Reconstruction of Crescent Avenue and Ellis Street - Approved by Voice Vote (Council District: One)

3. Consider a Motion to Approve Change Order #1 for the 2021 Drainage Improvements Project - Approved by Voice Vote

Public Works Director Matt Barry recommended approving a change order adding the installation of a storm sewer at the northwest corner of Portage and North Street and a 50/50 public storm sewer in the rear yards of 175, 205, 211 and 217 East Cedarwood Court. The total change order would be $72,517.

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: Doug Myslinski, District 3 Councilman

SECONDER: Scott Lamerand, District 2 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

4. As Submitted -

Nothing was submitted.

C. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:17 PM

SCOTT LAMERAND, CHAIRMAN

1. Resolution Approving An Intergovernmental Agreement with the Illinois Department of Healthcare and Family Services Concerning Reimbursement for Emergency Medical Services - Adopted by Voice Vote

Village Manager Reid Ottesen recommended approval of an intergovernmental agreement to be completed by October 1st to allow Palatine to benefit from the Ground Emergency Medical Transportation (GEMT) Program.

RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]

MOVER: Kollin Kozlowski, District 5 Councilman

SECONDER: Doug Myslinski, District 3 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

2. As Submitted -

Councilman Lamerand complimented the Fire Department and Police Department for Saturday's solemn ceremony recognizing the 20th anniversary of 9-11.

D. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:19 PM

BRAD HELMS, CHAIRMAN

1. Consider a Resolution Authorizing the Redemption of Outstanding Special Service Area Number 5 Unlimited Ad Valorem Tax Bonds, Taxable Series 2008 of the Village of Palatine, Illinois - Adopted by Voice Vote

Village Manager Reid Ottesen recommended approval of the Redemption Resolution which will allow the owner of the Woods of Countryside Apartment Complex to pay off the balance of the SSA bonds.

RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]

MOVER: Tim Millar, District 1 Councilman

SECONDER: Greg Solberg, District 4 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

2. Ordinance Terminating Development Agreement Between Village of Palatine and CSC Palatine Apartments, - Motion Carried by Voice Vote (Council District: One)

Village Manager Reid Ottesen recommended approval of an ordinance terminating the Development Agreement between the Village and owner of the Woods of Countryside development subject to the redemption of the outstanding bonds.

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Tim Millar, District 1 Councilman

SECONDER: Doug Myslinski, District 3 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

3. As Submitted -

Nothing was submitted.

E. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:21 PM

DOUG MYSLINSKI, CHAIRMAN

1. As Submitted -

Nothing was submitted.

F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:21 PM

GREG SOLBERG, CHAIRMAN

1. As Submitted -

Nothing was submitted.

VII. RECONVENE THE VILLAGE COUNCIL MEETING

Reconvene the Village Council Meeting - Motion Carried by Voice Vote

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Kollin Kozlowski, District 5 Councilman

SECONDER: Brad Helms, District 6 Councilman

AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

VIII.CONSENT AGENDA

All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]

MOVER: Scott Lamerand, District 2 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

1. Consider an Ordinance Granting a Minor Variation to Allow a Shed at 332 W. Helen Road - Approved (Council District: Two)

Ordinance #O-97-21

2. Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of a Used Automobile Sales, Repair and Detailing Facility at 2105 N. Rand Road - Approved (Council District: One)

Ordinance #O-98-21

3. Consider a Resolution Appropriating $89,118 of Rebuild Illinois Funds for Design Engineering Services for the Reconstruction of Cedar Street and Elm Street - Adopted by Roll Call (Council District: Two)

Resolution #R-31-21

4. Consider a Motion Authorizing the Village Manger to Execute a Proposal for Design Engineering Services for the Reconstruction of Cedar Street and Elm Street - Approved (Council District: Two)

5. Consider a Resolution Appropriating $58,397 of Rebuild Illinois Funds for Design Engineering Services for the Reconstruction of Crescent Avenue and Ellis Street - Adopted by Roll Call (Council District: One)

Resolution #R-32-21

6. Consider a Motion Authorizing the Village Manger to Execute a Proposal for Design Engineering Services for the Reconstruction of Crescent Avenue and Ellis Street - Approved (Council District: One)

7. Consider a Motion to Approve Change Order #1 for the 2021 Drainage Improvements Project - Approved

8. Resolution Approving An Intergovernmental Agreement with the Illinois Department of Healthcare and Family Services Concerning Reimbursement for Emergency Medical Services - Adopted by Roll Call

Resolution #R-33-21

9. Consider a Resolution Authorizing the Redemption of Outstanding Special Service Area Number 5 Unlimited Ad Valorem Tax Bonds, Taxable Series 2008 of the Village of Palatine, Illinois - Adopted by Roll Call

Resolution #R-34-21

10.Ordinance Terminating Development Agreement Between Village of Palatine and CSC Palatine Apartments, - Approved (Council District: One)

Ordinance #O-99-21

IX. REPORTS OF STANDING COMMITTEE

A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE

DOUG MYSLINSKI, CHAIRMAN

1. As Submitted -

No Report

B. BUSINESS FINANCE & BUDGET COMMITTEE

BRAD HELMS, CHAIRMAN

1. As Submitted -

No Report