City of Elgin Committee of the Whole Met July 28.
Here is the agenda provided by the committee:
Call to Order
Roll Call
Approval of Minutes of Previous Meetings – July 14, 2021
Items also on Council Agenda
A. Acceptance of the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program Grant ($23,930 grant)
Objective: Utilize grant funds to offset the costs of maintaining neglected, abandoned properties throughout the City.
Special Presentations and Reports
All items listed in section “Special Presentations and Reports” are for informational purposes only. As such, the city council is not expected to take action at this time on any item listed below.
B. Youth Empowerment Program
Chief Lalley and Christopher Mallette of CKone, LLC will be providing information on the City’s new program for juvenile violence intervention and prevention.
Initiatives and Other Items
C. Agreement with School District U-46 for Continuation of School Resource Officers ($505,242)
Objective: Provide a police presence within schools to promote student and staff safety and security.
D. Contract with One Source Productions, LLC for TV Production Programming and Video Services ($109,117)
Objective: Continue to provide informative television programming that highlights City services and current events.
E. Agreement with Ramboll Americas Engineering Solutions, Inc. for the Wing Park Leaking Underground Storage Tank Site Investigation ($30,635)
Objective: Conduct further site investigation at the Wing Park underground storage tank location in an effort to delineate the site, evaluate current groundwater conditions in response to Illinois Environmental Agency’s request and provide recommendations for remediation of the site.
F. Acceptance of Plat of Easement for Sidewalk, Water Shutoff Access and Stormwater Management Purposes within the Site Located at 300 North State Street (No cost)
Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents.
G. Acceptance of Public Improvements and Easement for Stormwater Management and Watermain Purposes within the Site Located at 1023 North Randall Road ($2,088 estimated five-year maintenance cost)
Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents.
H. Acceptance of a Plat of Easement for Storm Water Management Purposes within the Site Located at 1300 Holmes Road (No cost)
Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents.
I. Construction Engineering Services Agreement with Gewalt Hamilton Associates, Inc. for the 2021 CDBG Neighborhood Streets Resurfacing Project ($63,500)
Objective: Provide field inspection, design interpretation, construction documentation, contract administration including all required documentation, coordination with Kane County and general coordination and control of the day-to-day construction activities for the resurfacing of various residential streets for the 2021 Community Development Block Grant Neighborhood Streets Resurfacing Project.
J. Construction Engineering Services Agreement with Chastain & Associates LLC for the 2021 Near West Neighborhood Resurfacing Project ($54,588)
Objective: Provide field inspection, design interpretation, contract administration including all required motor fuel tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various residential streets for the 2021 Near West Neighborhood Resurfacing Project.
K. Amendment No. 1 to Engineering Services Agreement with Donohue & Associates, Inc. for Electrical Engineering Services ($300,000)
Objective: Provide the City with engineering services to evaluate, design and provide construction services related to electrical improvements at the Leo Nelson Riverside and Airlite Water Treatment Plants.
L. Amendment No. 5 to Engineering Services Agreement with HR Green to Add Construction and Design Engineering Services to the Bluff City Boulevard Sewer Separation Project ($281,400)
Objective: Provide engineering services for the Bluff City Combined Sewer Separation Project in order to strengthen the City’s neighborhoods.
M. Change Order No. 1 and Final for 2020 Miscellaneous Sewer Projects ($11,847)
Objective: Improve Neighborhoods throughout the City with small sewer infrastructure improvements.
N. Purchase Agreement with Combined Fluid Products Company for Vacuum Priming System ($35,026)
Objective: Provide adequate water supply by replacing aging equipment.
O. Purchase Agreement with Cummins Inc. for the Leo Nelson Riverside Water Treatment Plant Generator Controller Upgrade ($65,671)
Objective: Replace the obsolete controllers with upgraded equipment at the Leo Nelson Riverside Water Treatment Plant to ensure reliability of backup power generators for the treatment and pumping of the City’s water supply.
P. Software Maintenance Agreement with Esscoe, LLC for Genetec Video Management System ($83,486)
Objective: Provide continued support for the Genetec Video Management System which is utilized by the police department and other City departments.
Q. Amendment Agreement No. 1 with The Will Group for Construction Engineering and Administrative Services for the LED Street Light Conversion Program Phase 1 ($46,500)
Objective: Provide field inspection, design interpretation, contract administration and general coordination and control of the day-to-day construction activities for the Phase 1 LED Street Light Conversion Program.
R. Review of City Council Rules of Procedure (No cost)
Objective: Review city council rules of procedure as required by City ordinance.
S. Contract with the Horton Group for Employee Benefit Consulting Services ($72,000)
Objective: Award a contract for health, vision, dental and life insurance solicitation and negotiation and support services for employees.
T. Revisions to the Management/Non-Bargaining Unit Pay Plan (No cost)
Objective: Update the management pay plan to reflect elimination of positions and addition of others.
U. Cul-de-Sac Parking Regulations for Various Streets within the City (No cost)
Objective: Approve parking regulations on several cul-de-sacs to enhance service delivery.
V. Resolution Authorizing Administrative Demolition Approvals for Blighted Residential Properties (No cost)
Objective: Provide staff the ability to authorize property demolitions for “fast-track” demolition properties to allow for compliance with statutorily prescribed timelines.
Announcements from Council
Announcements from Staff
Executive Session
W. Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act
Adjournment
https://www.cityofelgin.org/ArchiveCenter/ViewFile/Item/7395
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