Elk Grove Village Board Met January 12

By Kristine Gonzales-Abella

Jan 27, 2021

Elk Grove Village Board Met Jan. 12.

Here is the agenda provided by the board:

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. APPROVAL OF MINUTES OF DECEMBER 8, 2020

4. MAYOR & BOARD OF TRUSTEES' REPORT

5. ACCOUNTS PAYABLE WARRANT: DECEMBER 22, 2020 $ 673,441.87

DECEMBER 31, 2020 $11,734,579.79

JANUARY 12, 2021 $ 585,951.24

6. CONSENT AGENDA

a. Consideration of a request from the Prairie Lake School, located at 404-408 E. Devon Avenue, to waive 2021 alarm license fees in the amount of $50.

(The Prairie Lake School is seeking a waiver of 2021 alarm license fees. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.

(The Director of Finance has recommended approval.)

b. Consideration of a request from the Elk Grove Park District to waive permit fees to replace the existing free standing sign at the Farmhouse Museum, 399 Biesterfield Road, in the amount of $123.

(It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.

(The Director of Community Development recommends approval.)

c. Consideration of a request from Elk Grove Park District to waive 2021 Alarm License Fees in the amount of $175.

(It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.

(The Director of Finance recommends approval.)

d. Consideration to concur with prior authorization to award a professional services contract with Mac Strategies Group, Inc. of Chicago, IL to provide strategic consulting and advocacy services to the Village in consulting with the State of Illinois and other local agencies for the 2021 calendar year in the amount of $36,000.

(Mac Strategies has been retained by the Village to assist with legislative monitoring and advocating on behalf of the Village in relation to legislation being considered by the State of Illinois and other local agencies.

(In addition, Mac Strategies has helped identify and secure grant funding for critical Village infrastructure projects.)

e. Consideration to award a software services agreement to WaterSmart Software, Inc. of Houston, TX to implement and maintain a customer-focused utility solution that provides real-time water use and rapid leak alert communications to residents as part of the meter upgrade program with fees totaling $44,270 in the first year with a breakout of costs below:

∙ One-time platform setup fee of $8,000;

∙ Remote Training - no fee;

∙ One-time customer introduction letters of $11,256; and

∙ Service fee of $2.00 per water account, total of $25,014 for 12,507 accounts.

(The Village's Water Meter Upgrade Program in 2020 has provided new technologies for utility billing staff to better read water consumption, process more accurate billing, and provide greater customer service.

(The Village recognizes the importance of being customer-focused when providing exceptional service and has identified WaterSmart as a utility software solution for customer self-service capabilities.

(WaterSmart offers essential notification capabilities of water use, leaks, and billing forecasts, and also provides customers direct access to detailed and real-time analysis of water use.

(The Director of Finance recommends approval.)

f. Consideration to award a professional services contract to Storino Ramello & Durkin of Rosemont, IL to provide strategic consulting and advocacy services to the Village in consulting with Cook County and other local agencies for the 2021 calendar year in the amount of $48,000.

(As part of the contract with Storino Ramello & Durkin, they have engaged Michael Alvarez as a sub-consultant to be retained by the Village to assist with legislative monitoring and advocating on behalf of the Village in relation to legislation being considered by Cook County and other local agencies.

(In addition, they have helped identify and secure grant funding for critical Village infrastructure projects.

(The Village Attorney recommends approval.)

g. Consideration to award a professional services contract to Tyler Technologies of Yarmouth, ME for support and maintenance of our business software applications in the amount of $73,149.36.

(The Village originally purchased the Munis ERP software suite from Tyler Technologies in February 2015.

(The first ten years of our software support and maintenance costs are defined in the agreement negotiated with Tyler at the time of our original purchase.

(This request will provide funding to cover these services the period from February 13, 2021 to February 12, 2022, and represents a 4% price increase over the current year cost. (The requested pricing also includes our annual maintenance cost ($10,813.95) for the Executime time and attendance software which previously had been billed separately. (Funds are available in the General Fund account to cover this expense. (The Director of Information Technology recommends approval.)

h. Consideration to increase the construction contract with Water Well Solutions from Elburn, IL for the Water Well Number 2 Rehabilitation project in the amount of $81,648 for a total contract amount of $327,530 from the Busse TIF Fund.

(The Village awarded a construction contract to Water Well Solutions, of Elburn, IL on Tuesday, September 8, 2020 for the Water Well Number 2 Rehabilitation Project. (After removing and televising the well a significant amount of mineral deposits where discovered that is affecting the wells ability to produce water. The conventional means and methods outlined in the bid specification where unsuccessful. Acid injection and airbursting to remove the mineral deposits are required for the projects completion. These alternative methods will require a contract increase of $81,648.

(The proposed increase will result in a total contract amount of $327,530. (Adequate funds are available in the Busse TIF Fund.

(The Director of Public Works has recommended approval.)

i. Consideration to award a professional services contract to Cornerstone Government Affairs, Inc. of Washington DC to provide strategic consulting and advocacy services to the Village in consulting with the State of Illinois for the 2021 calendar year in the amount of $120,000.

(Cornerstone has been retained by the Village to assist with legislative monitoring and advocating on behalf of the Village in relation to legislation being considered by the State of Illinois.

(In addition, they help identify and secure grant funding for critical Village infrastructure projects.

(Fidelity Consulting Group is also a subcontractor serving under Cornerstone at a rate of $3,000 a month.

(The Village Attorney recommends approval.)

j. Consideration of the following:

∙ To increase the existing professional service contract with Civil tech Engineering, Inc. for the Arlington Heights Road Rehabilitation Project in the amount of $78,633.10.

∙ To authorize the negotiation and acquisition of Temporary Easements in the amount not to exceed $127,000.

(Design engineering is currently ongoing for the Arlington Heights Road (Newport Ave to Brantwood Ave) Rehabilitation Project. During the design it was determined that the Village will need to acquire Temporary Easements on 6 parcels for 10 driveway approaches along this section of the roadway.

(The total cost to acquire these easements is estimated to be $205,633.10. (The total cost includes the engineering, exhibits and appraisals needed for acquiring Temporary Easements and requires an increase to the existing professional service contract with Civil tech Engineering, Inc. for the Arlington Heights Road Rehabilitation Project in the amount of $78,633.10 and the authorization to negotiate and acquire Temporary Easements in the amount not to exceed $127,000.

(Adequate funds are available in the Business Leader Forum Fund.

(The Director of Public Works has recommended approval.)

k. Consideration to concur with prior authorization of a request to hold a Public Hearing before the Plan Commission to consider a petition submitted by Chowdhury Group LLC for a Special Use Permit to operate a hotel at 2300 E. Higgins Road.

(Chowdhury Group LLC is petitioning the Village for a Special Use Permit in order to operate a hotel in the I-2 Industrial District.

(The Petitioner is seeking to repurpose an existing office building at 2300 E. Higgins Road to operate a Baymont Inn & Suites Hotel.

(The date for a Public Hearing has been scheduled for January 25, 2021.)

l. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit to operate a dance studio at 2500 Touhy Avenue.

(Elevation Dance Center LLC has petitioned the Village for a special use permit for the purpose of operating a dance studio in the I-2 Industrial District at 2500 Touhy Avenue. (The date for the Public Hearing has not yet been established.)

m. Consideration to adopt Ordinance No. 3692 authorizing the Village Manager's Office to negotiate and execute early termination agreements with the tenants of the recently acquired office building located at 1550 E. Higgins Road, Elk Grove Village.

(The Village recently acquired property at 1550 E. Higgins Road which consists of an office building with twenty-seven (27) tenants.

(It is the intention of the Village not to extend or renew any existing lease and each tenant has been advised that the Village is interested in early terminations of the existing leases. (This ordinance will authorize the Village Manager's Office to negotiate and execute the termination agreements with all existing tenants.)

n. Consideration to adopt Resolution No. 1-21 authorizing Release/Retention of Executive Session minutes of the Village of Elk Grove Village from January 2019 through June 2019.

(As required by the Illinois Open Meetings Act, the Village has kept written minutes of all Executive Sessions.

(This Resolution allows the release of minutes from January 2019 through June 2019. (The Village Clerk recommends approval.)

o. Consideration to adopt Resolution No. 2-21 ratifying the license supplement for a small wireless facility between the Village of Elk Grove Village and New Cingular Wireless PCS, LLC d/b/a AT&T Mobility of Schaumburg, IL, 1000 Busse Road.

(The State of Illinois' Small Wireless Facilities Deployment Act requires that municipalities permit the collocation of small wireless facilities on Village-owned poles within the right-of-way and sets a maximum annual rental rate of $200 for each of these installations.

(Per the Master Pole Attachment Agreement with AT&T approved by Resolution 14-19, a license supplement is required for each collocation of a small wireless facility on Village owned infrastructure.

(This license supplement provides for the collocation of a small wireless facility on an existing Village-owned street light on the west side of Busse Road, approximately 425' south of Landmeier Road--approximately 1000 Busse Road.

(AT&T has obtained the required Small Wireless Facility permit--permit SWF20-2--from the Village for this site and meets all the requirements of the Master Attachment Agreement.

(This license supplemented has been executed by Village staff.

(The Assistant Village Manager/Director of Communications recommends approval.)

p. Consideration to adopt Resolution No. 3-21 authorizing the Mayor and Village Clerk to execute a renewal of the updated service agreement between the Village of Elk Grove Village and Municipal GIS Partners of Des Plaines, IL for support services in connection with Elk Grove Village’s Geographic Information Systems (GIS) in an amount not to exceed $166,747.00 from the Business Leaders Fund.

(The updated service agreement provides for a one-year contract extension with MGP that will run from January 1, 2021 to December 31, 2021, and can be terminated at any time with 90 days notice.

(In April of 2008, the Village Board entered into an agreement to join the GIS Consortium (GISC), which is now a group of thirty-six (36) local communities that work together to develop a cost-effective solution for implementing Geographic Information Systems (GIS) and related technologies.

(By collaborating, communities create GIS opportunities otherwise unavailable because of complexity and cost. The mission of the Consortium is to create value by managing cost and risk in a cooperative environment.

(The foundation of the Consortium is its innovative staffing approach. To address this issue, the Consortium outsources staffing and shares these resources among its members. (The GIS Consortium’s contracted service provider is Municipal GIS Partners (MGP). (Elk Grove Village is an 80% allocation member for support services. This provides for an in-house GIS Specialist 4 days a week.

(In addition to the Analyst, Elk Grove Village shares the services and receives the benefits of three other GIS staff members who are located off site.

(The Director of Public Works has recommended approval.)

q. Consideration to adopt Resolution No. 4-21 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 330 Crossen Ave.

(The Law Offices of Sarnoff & Baccash, on behalf of IC Properties LLC, (Applicant) are requesting a Cook County Class 6B property tax exemption for 330 Crossen Ave. (The Applicant intends to purchase and rehabilitate the building to lease to an industrial user.

(The subject property consist of an approximately 39,160 square foot site with an approximately 19,281 square foot building that has been vacant since January of 2020. The Applicant plans to spend between $200,000 and $300,000 to immediately rehabilitate the building, including updating the façade with removal of shingle faced with new paneling, new LED lighting, decorative awnings over each doorway, replacing the main dock and all concrete aprons to Village code, repaving and striping the parking lot and side drives, painting all bollards and dock doors to match, and installing a new guard rail. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves vacancy for less twenty-four (24) months with a purchase for value, special circumstances, and significant rehabilitation.

(Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County.

(Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.)

r. Consideration to adopt Resolution No. 5-21 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1001 Fargo Avenue.

(Elliot and Associates Property Tax Attorneys, on behalf of their client Truck Tire Express Inc. (Applicant), is seeking a Cook County Class 6B property tax exemption for property located at 1001 Fargo Avenue.

(The Applicant intends to purchase the building and rehabilitate the property for their use. The Applicant is a distributor of commercial tires and automotive related parts. Due to a business expansion the Applicant is relocating a portion of its operations from Addison to Elk Grove Village. Additionally, the Applicant intends to relocate eight to ten employees to the new location.

(The building is approximately 34,559 square feet on an approximately 83,810 square foot site. The building has been 100% vacant since March of 2020.

(The Applicant intends to spend in excess of $650,000 to upgrade the building. This includes façade, landscaping, and signage improvements. Additionally, the applicant will replace all concrete aprons to Village standards and reconstruct the parking lot adding storm water detention.

(The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves occupation of a vacant building with a purchase value, vacancy for less than two years with significant rehabilitation and special circumstances.

s. Consideration to adopt Resolution No. 6-21 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1951 Landmeier Road.

(The Law Offices of Sarnoff & Baccash, on behalf of BV Enterprises LLC, (Applicant) is requesting a Cook County Class 6B property tax exemption for 1951 Landmeier Rd. (The Applicant intends to purchase the building and use it for their operation of e commerce sales, warehousing, and distribution of bicycle accessories, home improvement products, pet supplies, and surveillance systems.

The subject property consists of an approximately 80,170 square foot site with an approximately 41,225 square foot building that has been vacant since November of 2019.

(The Applicant plans to spend over $300,000 to immediately rehabilitate the building including updating the façade with new windows, updating the landscaping and signage, removing the dock drive on Landmeier Road, and replacing the driveway apron. (The Applicant is currently located in Elk Grove Village at 1680 Carmen. Due to a business expansion they are buying the building at 1951 Landmeier. They will be moving all twenty of their fulltime employees to the new location with plans to hire an additional ten to fifteen employees as the company grows.

(The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves vacancy for less twenty-four (24) months with a purchase for value, special circumstances, and significant rehabilitation.

t. Consideration to adopt Resolution No. 7-21 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1400 Greenleaf Avenue.

(The Law Offices of Liston & Tsantilis, on behalf of their client CHP 1400 Greenleaf, LLC, (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1400 Greenleaf Avenue.

(The Applicant intends to purchase the building and rehabilitate the property for tenancy by an industrial user. The forty-six year old building is approximately 56,000 square feet on an approximately 101,630 square foot site. The current tenant is closing operations and the building will be 100% vacant at the time of title transfer.

(The Applicant intends to spend approximately $700,000 to upgrade the building. This includes façade, landscaping, and signage improvements. Additionally, the applicant will replace all concrete aprons to Village standards and reconstruct the parking lot adding storm water detention.

7. REGULAR AGENDA

8. PLAN COMMISSION - Village Manager Rummel

a. PC Docket 21-1 - A request for a public hearing to consider a petition submitted by Chowdhury Group LLC for a Special Use Permit to operate a hotel in an I-2 Generalized Industrial Zoning District for property located at 2300 E. Higgins Road. (PH 01-25-2021)

9. ZONING BOARD OF APPEALS - Village Manager Rummel

10. YOUTH COMMITTEE - Trustee Franke

11. BUSINESS LEADERS FORUMS - Trustee Lissner

12. CABLE TELEVISION COMMITTEE - Trustee Lissner

13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik

14. INFORMATION COMMITTEE - Trustee Lissner

a. Newsletter Redesign

15. RECYCLING & WASTE COMMITTEE - Trustee Feichter

16. PARADE COMMITTEE - Trustee Czarnik

17. PERSONNEL COMMITTEE - Trustee Franke

18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno

a. Airbnb Short Term Rental