Village of Palatine Village Council & Committee of the Whole met Oct. 19.
Here is the minutes provided by the
I. ROLL CALL – Time: 7:13 PM
| Attendee Name | Title | Status | Arrived |
| Jim Schwantz | Mayor | Present | |
| Tim Millar | District 1 Councilman | Present | |
| Scott Lamerand | District 2 Councilman | Present | |
| Doug Myslinski | District 3 Councilman | Present | |
| Greg Solberg | District 4 Councilman | Present | |
| Kollin Kozlowski | District 5 Councilman | Present | |
| Brad Helms | District 6 Councilman | Present |
Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Nicholas Standiford, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Fire Chief Scott Andersen, IT Director Larry Schroth, Director of Finance Paul Mehring, Director of Community Services Harry Spila, Director of Human Resources Pam Jackson and Police Chief Dave Daigle
II. PLEDGE TO THE FLAG – Time: 7:14 PM
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. APPROVAL OF MINUTES – Time: 7:14 PM
1. Village Council & Committee of the Whole - Regular Meeting - October 5, 2020 - Accepted
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
IV. MAYOR'S REPORT – Time: 7:14 PM
1. As Submitted -
Mayor Schwantz announced upcoming events:
The Public Works Department has begun its annual Curbside Leaf Collection Program. Each single-family residence has two scheduled pickups. A final pickup for all zones will begin on Monday, November 16. All raked leaves must be place into the street and ready for pickup no later than 7AM on scheduled days, but no earlier than 4PM on the day prior to collection.
The deadline to purchase 2020-2021 vehicle stickers and animal licenses is October 31, 2020. Please note it may take up to two weeks to receive your vehicle stickers and pet licenses following your online or mail-in purchase.
Early voting has started in Palatine now through November 2nd at 150 W. Wilson St. Monday-Friday 8:30AM-7PM & Saturday-Sunday 9AM-5PM.
V. RECESS TO THE COMMITTEE OF THE WHOLE – Time: 7:15 PM
Recess to Committee of the Whole - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Greg Solberg, District 4 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
VI. COMMITTEE OF THE WHOLE
A. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:15 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. Consider an Ordinance Authorizing the Issuance of General Obligation Refunding Bonds, Series 2020, of the Village of Palatine, Illinois - Motion Carried by Voice Vote
Village Manager Reid Ottesen explained the 2020 bond issue will refund the $18,800,000 outstanding principal of General Obligation Bonds, maturing in the years 2024 to 2034. This action will reduce outstanding principal by $1,070,000, taking advantage of interest savings (currently estimated at $2,785,355), while not extending the final maturity of this debt. In conjunction with this bond issue, Standard & Poor affirmed the Village’s AA+ rating. Staff recommends approval.
Finance Director Paul Mehring explained the robust market saved 3.4 million (worth $2.9 million in savings) and if interest rates are good in the future, we can refinance again.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Nothing was submitted.
B. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:19 PM
GREG SOLBERG, CHAIRMAN
1. Consider an Ordinance Granting a Special Use and Variation to Permit a
Detached Garage at 113 S. Walnut Street - Motion Carried by Voice Vote (Council District: Two)
Planning & Zoning Director Ben Vyverberg presented the Petitioner's request for a Special Use to permit an accessory structure to exceed 15 foot height or the highest point of the principal structure, and a Variation to permit an accessory structure to be 780 square feet instead of the 545 maximum. Per code, accessory structures may not exceed 50% of the of the floor area of the primary structure. The Petitioners have indicated the upper level of the garage will be for storage only and have identified two similar structures on the same block. The ZBA voted 8-0 to approve. Staff recommends action at the Village Council’s discretion.
Vyverberg added that staff is proposing Code revisions to define storage and habitable space.
Councilman Millar questioned the grade difference, the 2-story structure with a full stairway, 7-foot ceilings, windows and heat, and suggested a $100 annual fee for yearly inspections and noted that storage space is not taxed at the same rate.
Vyverberg confirmed inspections will take place.
Councilman Helms noted the two examples had peaked roofs, not the dormer.
Councilman Kozlowski expressed concern for the square footage.
Councilman Solberg asked if the dormer is included in the square footage, noting that together both floors of the garage almost equals the home square footage.
Councilman Myslinski and Councilman Lamerand agreed this is similar to others in the neighborhood and has neighbors' support.
Village Manager Reid Ottesen confirmed the detached structure should not be larger than the main structure and that the deed restriction addresses no habitation.
Pat Noonan, 113 S. Walnut Street, wants the storage for his inheritance from parents. No one lives in neighboring garages. No heat, no water will be in the garage. The dormer is required for stairway headroom. Noonan plans a plywood floor, rafters with fan for summer heat, only 40 amp service.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Jim Schwantz, Mayor
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. Consider an Ordinance Granting a Special Use to Permit an Addition at 1070 S. Brockway Street - Motion Carried by Voice Vote (Council District: Two)
Planning & Zoning Director Ben Vyverberg presented the Petitioner's request for a Special Use to permit an addition to be set back 25 feet from the side lot line abutting (minimum required 40 feet) and an interior side yard setback of 7 feet (minimum required 15 feet), and a Special Use for a fence. Two neighbors supported the addition, but feared a negative impact of the fence.
The Petitioner has postponed the fence request as he reviews his options. The Village Council previously approved the prior owner's Special Use for a 2nd story and garage addition, with an interior side yard setback of 5 feet, but was not implemented, and the prior zoning relief has expired. The ZBA voted unanimously to approve, and Staff concurs.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Jim Schwantz, Mayor
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
3. As Submitted -
Nothing was submitted.
C. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:47 PM
TIM MILLAR, CHAIRMAN
1. Consider a Motion to Approve a Revised Plan for the 2020-2021 Winter Farmers' Market - Approved by Voice Vote (Council District: Six) Deputy Village Manager Mike Jacobs reported the Farmers' Market Committee proposal for a drive-through Winter Market for November - April, similar to the drive-through in March and April 2020, with 15-16 food vendors and the knife sharpener. The Winter Market is proposed from 10 AM to Noon (2 hours shorter than the previous indoor Winter Market).
Dates are: November 7 & 21, December 5 & 19, January 16, February 6 & 20, March 6 & 20, and April 3 & 17. Staff recommends approval of the revised 2020-2021 Winter Market format.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. Consider a Motion to Approve the Village of Palatine's Winter 2020 ENewsletter Article Topic List - Approved by Voice Vote
Deputy Village Manager Mike Jacobs stated with four seasonal electronic Village newsletters this year, Staff is proposing the Winter topics list for the November e-newsletter, with any needed adjustments to be accurate and timely. Action is at the discretion of the Committee.
Mayor Schwantz added that the e-news can be the most up to date.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
3. As Submitted -
Nothing was submitted.
D. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:51 PM
BRAD HELMS, CHAIRMAN
1. Consider a Motion to Approve Change Order #1 for the 2020 Water Main Extensions Project - Approved by Voice Vote (Council District: Five)
Public Works Director Matt Barry explained on Monday, September 14, 2020, the Water Main Extensions Project contract was awarded to John Neri Construction in the amount of $128,950. The proposed change order would accommodate a new water main to be installed at Old Hicks Road and Gardenia Lane increasing the total project cost by $29,800. Funding ($71,000) is available to accommodate this project from the water fund in the 2020 Capital Improvement Program. $200,000 was originally budgeted for water main extensions this year. Staff recommends approval of change order #1 for the 2020 Water Main Extensions Project with John Neri Construction in the amount of $29,800.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. Gateway Center Parking Deck Maintenance (Council District: Six):
The motion was to approve both Items A. and B.
Public Works Director Matt Barry reported the Gateway Center Parking Deck sustained damage on the lowest level in a vehicle fire August 2018. While the structural repairs have been completed, cleaning and repainting is proposed. Staff recommends approval of change order #1 for fire damage restoration at the Gateway Center Parking Deck with J. Gill and Company in the amount of $38,500.
On Monday, September 21, 2020, the 2020 Gateway Center Parking Deck Level 5 Maintenance Repairs contract was awarded to J. Gill and Company of Tinley Park, Illinois in the amount of $270,000. The proposed change order would cover replacement of an additional 100 shear connectors and addition of a vehicular traffic coating at the roof level and along isolated connection locations on lower levels where the precast tees connect. Replacing all deteriorated connectors is expected to result in a cost increase of $25,000. To improve durability of the structure, and in recognition of our plans to delay any maintenance next year, it is recommended to add a vehicular traffic coating at the roof level and along isolated connection locations on lower levels where the precast tees connect. This would amount to $50,000 in additional improvements and would reduce the likelihood of structural repair costing 6 times that amount in 2030. Staff recommends approval of change order #2 for the 2020 Gateway Center Parking Deck Level 5 Maintenance Repairs with J. Gill and Company in the amount of $75,000.
In response to Mayor Schwantz, Barry stated some savings are from the limited demand in the parking deck, and snow and ice control will be reduced.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
A. Consider a Motion to Approve Change Order #1 for Fire Damage Restoration at the Gateway Center Parking Deck - Approved by Voice Vote (Council District: Six)
B. Consider a Motion to Approve Change Order #2 for the 2020 Gateway Center Parking Deck Level 5 Maintenance Repairs - Approved by Voice Vote (Council District: Six)
3. Snow & Ice Control Services:
The motion is to approve A. B. and C.
Public Works Director Matt Barry recommended an Intergovernmental Agreement between the Village of Palatine and the Palatine Township Road District for snow and ice control services through April 30, 2020 for Kenilworth/Middleton, Dunhaven Woods/Barrington Woods, and Old Hicks/Gardenia, ($34,057 in 2019-2020) and the contract for Snow and Ice Control Services with Brian Edward Landscaping, Incorporated be extended for one additional winter season ($57,770.00 in 2019-2020). Staff is also recommending the Village Manager be authorized to execute a contract with M & B Landscaping for 2020-2022 snow and ice control services at the Gateway Center Parking Deck. Funds in the amount of $45,625 have been allotted in the Public Works Operating Budget to cover snow and ice control at the Parking Deck.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Greg Solberg, District 4 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
A. Consider a Resolution to Approve an Intergovernmental Agreement Between the Village of Palatine and the Palatine Township Road District for Snow and Ice Control Services - Adopted by Voice Vote
B. Consider a Motion to Extend the Contract for 2020-2021 Snow and Ice Control Services for Downtown Palatine, Metra Train Station, Ground Level of the Gateway Center, and Arterial Sidewalks - Approved by Voice Vote
C. Consider a Motion to Authorize the Village Manager to Execute a Contract for Snow and Ice Control Services at the Gateway Center Parking Deck - Approved by Voice Vote (Council District: Six)
4. As Submitted -
Nothing was submitted.
E. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:57 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
Nothing was submitted.
F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:57 PM
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
Nothing was submitted.
VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:57 PM
Reconvene the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
VIII.CONSENT AGENDA
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
1. Consider a Motion to Approve 2020 Warrant #20 - Approved
2. Consider an Ordinance Granting a Special Use to Permit an Addition at 1070 S. Brockway Street - Approved (Council District: Two)
Ordinance #O-80-20
3. Consider a Motion to Approve a Revised Plan for the 2020-2021 Winter Farmers' Market - Approved (Council District: Six)
4. Consider a Motion to Approve the Village of Palatine's Winter 2020 E-Newsletter Article Topic List - Approved
5. Consider a Motion to Approve Change Order #1 for the 2020 Water Main Extensions Project - Approved (Council District: Five)
6. Consider a Motion to Approve Change Order #1 for Fire Damage Restoration at the Gateway Center Parking Deck - Approved (Council District: Six)
7. Consider a Motion to Approve Change Order #2 for the 2020 Gateway Center Parking Deck Level 5 Maintenance Repairs - Approved (Council District: Six)
8. Consider a Resolution to Approve an Intergovernmental Agreement Between the Village of Palatine and the Palatine Township Road District for Snow and Ice Control Services - Adopted by Roll Call
Resolution #R-21-20
9. Consider a Motion to Extend the Contract for 2020-2021 Snow and Ice Control Services for Downtown Palatine, Metra Train Station, Ground Level of the Gateway Center, and Arterial Sidewalks - Approved
10.Consider a Motion to Authorize the Village Manager to Execute a Contract for Snow and Ice Control Services at the Gateway Center Parking Deck - Approved (Council District: Six)
11.Consider an Ordinance Granting a Minor Administrative Variation to Allow a Nonconforming Deck at 911 W. Willow Street - Approved (Council District: One)
Ordinance #O-81-20
12.Consider a Resolution Releasing the Public Improvement Security Deposit for the KC 1000 Subdivision - Approved (Council District: Four)
Resolution #R-22-20
13.Consider a Resolution Reducing the Public Improvement Security Deposit and Commencing the One-Year Maintenance Period for Stefan V. Balog Subdivision - Adopted by Roll Call (Council District: One)
Resolution #R-23-20
IX. REPORTS OF STANDING COMMITTEE – Time: 7:58 PM
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:58 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
No Report
B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:58 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. Consider an Ordinance Authorizing the Issuance of General Obligation Refunding Bonds, Series 2020, of the Village of Palatine, Illinois - Motion Carried by Roll Call
This item was previously discussed this evening during the Business Finance & Budget Committee meeting.
Ordinance #O-82-20
RESULT: MOTION CARRIED BY ROLL CALL [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
No Report
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 8:00 PM
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
No Report
D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 8:00 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
No Report
E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 8:00 PM
BRAD HELMS, CHAIRMAN
1. As Submitted -
No Report
F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 8:00 PM
GREG SOLBERG, CHAIRMAN
1. Consider an Ordinance Granting a Special Use and Variation to Permit a Detached Garage at 113 S. Walnut Street - Motion Carried by Roll Call (Council District: Two)
This item was previously discussed this evening during the Police Policy & Code Services Committee meeting.
Ordinance #O-83-20
RESULT: MOTION CARRIED BY ROLL CALL [UNANIMOUS]
MOVER: Greg Solberg, District 4 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
No Report
X. REPORTS OF THE VILLAGE OFFICERS – Time: 8:01 PM
A. VILLAGE MANAGER – Time: 8:02 PM
1. As Submitted -
No Report
B. VILLAGE CLERK – Time: 8:02 PM
1. Early Voting Information for the November 3, 2020 Presidential Election - Clerk Duer reported that Early Voting in Palatine is located at 150 W. Wilson Street from Monday, October 19 through Monday, November 2 (including weekends). Hours are Monday - Friday 8:30AM - 7PM, and Saturday/Sunday 9AM - 5PM. A secure drop box is available to receive mail ballots during early voting hours only.
2. As Submitted -
No Report
C. VILLAGE ATTORNEY – Time: 8:02 PM
1. As Submitted -
No Report
XI. CLOSED SESSION AS REQUIRED – Time: 8:02 PM
No Closed Session requested.
XII. RECOGNITION OF AUDIENCE – Time: 8:02 PM
No one came forward
XIII.ADJOURNMENT – Time: 8:02 PM
Adjourn the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
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