Village of Wheeling President and Board of Trustees met Oct. 19.
Here is the minutes provided by the board:
1. Call to Order at 6:30 p.m.
2. Pledge of Allegiance
3. Roll Call - Village Clerk Elaine E. Simpson called the roll:
Present: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
Village Manager Jon Sfondilis, Assistant Village Manager Michael Crotty, Village Attorney James Ferolo, and Interim
Public Works Director Martin Bourke were also present.
4. Approval of Minutes
A. Approval of Minutes of the Joint Workshop Meeting of September 16, 2020
Motion by Dave Vogel, second by Mary Papantos to approve Minutes as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
B. Approval of Minutes of the Regular Meeting of October 5, 2020
Motion by Mary Papantos, second by Jim Ruffatto to approve Minutes as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
5. Changes to the Agenda - None
6. Proclamations - None
7. Appointments and Confirmations
Appointment: Board of Health Commissioner
President Horcher asked for a Motion to Appoint Julie Ball to the Board of Health.
Motion by Dave Vogel, second by Joe Vito.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
8. Administration of Oaths
Ms. Ball will be sworn in before the next meeting of the Board of Health.
9. Citizen Concerns and Comments
Natalie Zhigadlo asked that the Board review parking regulations in her neighborhood so entrances to sidewalks are not blocked.
10. Staff Reports - None
11. Consent Agenda-All items listed on the Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered after all other Agenda items.
A. Resolution 20-104 Authorizing Change Order Number 2 to the Construction Contract with W.B. Olson Inc. for the Demolition and Construction of New Fire Station 23 in an Amount Not to Exceed $15,756
B. Resolution 20-105 Approving the Purchase of 1,200 Tons of Road Salt from Cargill Inc. Salt Road Safety through the State of Illinois Central Management Services Joint Purchasing Program – Municipal Contract in the Amount of $50.75 Per Ton and an Extended Minimum Purchase Amount of $60,900 in FY 2021
C. Resolution 20-106 Approving Change Order No. 1 and Reducing the Final Contract Amount with Chadwick Contracting Company from $118,891.07 to $104,617.77 for Improvements to Certain Village- Owned Parking Lots
Motion by Ray Lang, second by Mary Krueger to approve Consent Agenda as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
12. Old Business - None
13. New Business - All Listed Items for Discussion and Possible Action
A. Resolution 20-107 Approving Change Order No. 1 and Reducing the Final Contract Amount with John Neri Construction Co. Inc. from $955,506.00 to $881,085.13 for the Dunhurst Storm Sewer Improvement Project
Clerk Simpson read the legislation title into the record.
Interim Public Works Director Martin Bourke introduced the item; there we no questions from the Board.
Motion by Mary Krueger, second by Dave Vogel.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
B. Ordinance 5361 Authorizing the Acceptance of a Previously-Bid Contract for the Purchase of a Truck- Mounted Hydro-Excavator Vac-Con Model VX312LHE/1100 in the Net Amount of $406,778 from EJ Equipment Inc. in FY 2020, and Declaring as Surplus and Authorizing the Trade-In of Personal Property Owned by the Village of Wheeling
Clerk Simpson read the legislation title into the record.
Manager Sfondilis reviewed the ordinance and stated that there is no request for additional money to pay for this equipment. Interim Director Bourke reviewed the item and answered questions from the Board. Superintendent of Fleet Services Chuck Spratt, and Utility Superintendent Jeff Wolfgram were present and answered questions from the Board.
Motion by Mary Papantos, second by Jim Ruffatto.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
C. DISCUSSION: Major Site Plan / PUD Concept Review – Prairie Park Townhomes
Manager Sfondilis introduced the item and read the concept review expectations. Community Development Director Ross Klicker gave a general project overview and introduced petitioners Jamie Smith and Mark Smith. Jamie Smith delivered a presentation and answered questions from the Board.
Director Klicker shared comments from the Plan Commission. Board discussion continued related to cost of condominium construction vs. townhomes, drainage, townhome unit views, greenspace, and parking.
Manager Sfondilis asked if the Board is in favor of the concept plan for the proposed Prairie Park Townhomes proceeding to the Plan Commission for review.
Final Resolution: Consensus Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
14. Official Communications
Clerk Simpson announced Early Voting dates and Grace Period registration information, Halloween recommendations, and that the Police Department is hosting Ghoul's Out curbside trick-or-treat pick-up of Ghastly Goodies event at Village hall parking lot on October 31 from 3:00-5:00.
Trustee Papantos commented on current wait times for voting at Indian Trails Public Library and that if someone has a mail ballot, but they choose to vote in person, they should bring the ballot with them.
Trustee Vito congratulated Park Board President Sue Stein on hitting two holes in one while playing golf at Chevy Chase.
President Horcher thanked staff for working to secure resources during the pandemic, specifically funds from the CARES Act.
15. Approval of Bills
Approval of Bills for October 1 – October 14, 2020, in the amount of $3,628,374.53¢ Motion by Mary Papantos, second by Mary Krueger to approve Bills as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
16. Executive Session & Adjournment
President Horcher asked for a Motion to recess to enter Executive Session for the purpose of discussing collective negotiating matters, and to adjourn the meeting from Executive Session.
Motion by Mary Papantos, second by Jim Ruffatto to recess into Executive Session and to adjourn the meeting directly from Executive Session.
Final Resolution: Motion Approved, the open meeting recessed at 7:30 p.m.
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
http://wheelingil.gov/AgendaCenter/ViewFile/Minutes/_10192020-2130
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