City of Evanston Administration & Public Works Committee met Sept. 29.
Here is the agenda provided by the committee:
(I) CALL TO ORDER/DECLARATION OF A QUORUM: ALDERMAN RUE SIMMONS
(II) APPROVAL OF MINUTES OF REGULAR MEETING MINUTES OF SEPTEMBER 14, 2020 AM1. Approval of the Minutes of the Regular Administration & Public Works Committee meeting of September 14, 2020
Staff recommends approval of the Minutes of the Regular Administration & Public Works Committee meeting of September 14, 2020.
For Action
Draft Administration & Public Works Committee Minutes - September 14, 2020
8 - 19
(III) PUBLIC COMMENT
(IV) CONSENT CALENDAR
A1. Approval of the City of Evanston Payroll, Bills
Staff recommends City Council approval of the City of Evanston Payroll for the period of August 17, 2020, through August 30, 2020, in the amount of $2,674,652.57, August 31, 2020, through September 13, in the amount $2,777,357.83 and Bills List for September 29, 2020, in the amount of $3,695,015.83.
For Action
Approval of the City of Evanston Payroll and Bills
20 - 41
A2. Single Audit for FY 2019
Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2019.
For Action: Accept and Place on File
Single Audit for FY 2019
42 - 55
A3. Approval of a Contract Extension with Morton Salt Company for the Purchase of Rock Salt for the 2020/21 Winter Season
Staff recommends City Council authorize the City Manager to execute a one-year contract extension for the purchase of up to 7,500 tons of rock salt from Morton Salt Company (123 N. Wacker Drive, Chicago IL) at a cost of $59.87 per ton, for a winter season (2020/21) estimated total cost of $449,025.00. Funding for this purchase will be provided from the MFT Snow and Ice Control Fund (Account 200.40.5100.65015). Staff will request a FY2021 budget allocation of $625,000.00 for the purchase of the estimated 7,500 tons of salt needed and other deicing agents.
For Action
Approval of a Contract Extension with Morton Salt Company for the purchase of Rock Salt for the 2020/21 winter season
56 - 58
A4. Approval of Change Order No. 2 with Alfred Benesch & Company for engineering services for the 30-Inch Diameter Transmission
Main Rehabilitation Project (RFP 17-06)
Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to the engineering services contract with Alfred Benesch & Company (205 North Michigan Avenue, Suite 2400, Chicago, IL)for the 30-inch diameter transmission main rehabilitation project (RFP 17-06) in the amount of $19,960. This will increase the overall contract amount from $405,844.54 to $425,804.54. Funding will be provided from the Water Fund (Account 513.71.7330.62145 - 417006), which has an FY 2020 budget of $175,000 for this project, all of which is remaining. Staff is applying for a low-interest loan from the Illinois Environmental Protection Agency (IEPA) for this project. If the loan is received, most of the engineering costs would be considered eligible for reimbursement.
For Action
Approval of Change Order No. 2 with Alfred Benesch & Company for engineering services for the 30-Inch Diameter Transmission Main Rehabilitation Project
59 - 65
A5. Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due to COVID-19 Impact
Alderman Fleming recommends City Council adoption of Resolution 62-R-20, creating a provisional moratorium on tenant eviction notices due to COVID-19 impact.
For Action
Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due to COVID-19 Impact
66 - 74
A6. Resolution 75-R-20 Contract with Hoffman House Catering for
Senior Meal Programs
Staff recommends City Council adoption of Resolution 75-R-20 authorizing the City Manager to execute a new contract between the City of Evanston and Hoffman House Catering (1530 Hubbard Ave., Batavia, IL) to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2020 through September 30, 2021 in the not–to-exceed amount of $4.93 per lunch. Total meal program contract value is projected at $40,121.00. Funding is provided by various line items in Levy Center (100.30.3055) and Fleetwood Jourdain Center (100.30.3040) business units.
For Action
Resolution 75-R-20 Contract with Hoffman House Catering for Senior
Meal Programs
75 - 93
A7. Resolution 76-R-20: Amendment to Collective Bargaining Agreement with the International Association of Firefighters Local
742
Staff recommends City Council approval of Resolution 76-R-20 to authorize the Interim City Manager to execute an amendment and side letters to the current collective bargaining agreement with the International Association of Firefighters (IAFF) Local 742 effective January 1, 2019 through December 31, 2022. City Council approval will ratify Exhibit N - “Side Letter of Agreement 2019 - 2022 Contract Changes,” Appendix O-“Side Letter of Agreement Maintenance of Service Levels,” and Appendix P—“Side Letter of Agreement Layoffs” Copies of each are attached.
For Action
Resolution 76-R-20: Amendment to Collective Bargaining Agreement with the International Association of Firefighters Local 742
94 - 104
A8. Resolution 77-R-20, Designating Harbert Park as Harbert Payne Park
Staff recommends adoption of Resolution 77-R-20, designating Harbert Park as Harbert Payne Park Funding for new signage comes from the Capital Improvement Fund (Account 415.40.4120.65515.519001).
For Action
Resolution 77-R-20, Designating Harbert Park as Harbert Payne Park
A9. Resolution 78-R-20, Authorizing the City Manager to Sign a Local Assurance Document and Submit an Application for Grant Funds from the Illinois Transportation Enhancement Program for the Main Street Improvements Project
Staff recommends City Council adoption of Resolution 78-R-20 Authorizing the City Manager to Sign a Local Assurance Document and Submit an Application for Grant Funds from the Illinois Transportation Enhancement Program for the Main Street Improvements Project. The Illinois Transportation Enhancement Program (ITEP) will fund 80 percent of eligible construction costs up to $2,000,000. The total estimated cost for the Main Street Improvements Project is $5,490,000.
Therefore, the City will seek the max $2,000,000 in funding for the grant. The City’s share of the remaining project costs will total $3,490,000. A detailed summary is included in the memo below.
For Action
Resolution 78-R-20, Application for Grant Funds from the Illinois Transportation Enhancement Program for the Main Street Improvements Project
110 - 114
A10. Resolution 79-R-20, Designating the Portion of Dodge Avenue between Church Street and Lake Street with the Honorary Street Name Sign, “Black Lives Matter Way”
The Parks, Recreation and Community Services Board recommend adoption of Resolution 79-R-20, designating the portion of Dodge Avenue between Church Street and Lake Street with the Honorary Street Name Sign, “Black Lives Matter Way.” Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree.
The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program is budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115) which has a fiscal year 2020 budget of $58,000 and a year to date balance of $15,000.
For Action
Resolution 79-R-20, Designating the Portion of Dodge Avenue between Church Street and Lake Street as “Black Lives Matter Way"
115 - 130
A11. Ordinance 55-O-20, Amending the Amusement Tax Staff recommends City Council adoption of Ordinance 55-O-20 amending the Amusement Tax to include online streaming services and to clarify that the tax applies to media that is capable of being streamed to mobile devices. Amusement Tax revenue is deposited to the City's General Fund.
For Introduction
Ordinance 55-O-20, Amending the Amusement Tax
131 - 139
A12. Ordinance 57-O-20, Amending City Code Section 10-11-12 “Parking Zones Adding Section XII(J) – Electric Vehicle Charging Stations Staff recommends City Council adoption of Ordinance 57-O-20, amending City Code Section 10-11-12 “Parking Zones” by adding Section J - Electric Vehicle Charging Stations. The Ordinance adds a fee of $1 an hour for vehicles parked in City owned parking lots at the Electric Vehicle Charging stations. In addition, the Ordinance adds a three (3) hour maximum ensuring better turnover. The fees will provide additional revenue to expand the City’s program in the future, while keeping the rate low to incentivize the use of electric vehicles as part of the City’s Climate Action Resilience Plan (CARP).
For Introduction
Ordinance 57-O-20, Amending City Code Section 10-11-12 “Parking Zones Adding Section XII(J) – Electric Vehicle Charging Stations
140 - 145
A13. Ordinance 82-O-20, Amending City Code Section 5-1-3, 302.13 “Parking of Motor Vehicles”, Section 7-3-10-1 “Vehicles on Sidewalk, Parkway” and Section 10-4-1 “Stopping, Standing or Parking Prohibited in Specified Places”
Staff recommends City Council adoption of Ordinance 82-O-20, amending Section 5-1-3, 302.13 “Parking of Motor Vehicles,” Section 7-
3-10-1 “Vehicles on Sidewalk, Parkway” and Section 10-4-1 “Stopping, Standing or Parking Prohibited in Specified Places” to allow for parking of a vehicle on a parkway. The vehicle will be allowed to park on the parkway if there is an approved substrate/surface, the vehicle fits entirely between the sidewalk, street, and concrete curbing inner edges where it meets the parkway, is registered with the State of Illinois with a current license plate, and can be moved with proper notice if required. The Ordinance also adds a parking violation fee if the vehicle was not parked within the specifications and notes that the vehicle parked on the parkway is subject to all City Code enforcement.
For Introduction
Ordinance 82-O-20, Amending City Code Section 5-1-3, 302.13 “Parking of Motor Vehicles”,Section 7-3-10-1 “Vehicles on Sidewalk, Parkway”
146 - 151
A14. Ordinance 91-O-20, Authorizing the Sale of Aging Surplus Fleet Vehicles Owned by the City of Evanston
Staff recommends City Council adopt Ordinance 91-O-20, directing the City Manager to offer the sale of vehicles owned by the City through public auction through GovDeals, an online auction system utilized by government agencies, on or around Wednesday, October 21, 2020, or any other subsequent America’s Auto Auction. These vehicles have been determined to be surplus due to new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement.
For Introduction
Ordinance 91-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston
152 - 156
(V) ITEMS FOR CONSIDERATION
(VI) ITEMS FOR DISCUSSION
(VII) ITEMS FOR COMMUNICATION
(VIII) ADJOURNMENT
https://www.cityofevanston.org/home/showdocument?id=59385
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