Village of Palatine Village Council & Committee of the Whole Met Aug. 3.
Here is the minutes provided by the committee:
I. ROLL CALL – Time: 7:00 PM
| Attendee Name | Title | Status | Arrived |
| Jim Schwantz | Mayor | Present | |
| Tim Millar | District 1 Councilman | Present | |
| Scott Lamerand | District 2 Councilman | Present | |
| Doug Myslinski | District 3 Councilman | Present | |
| Greg Solberg | District 4 Councilman | Present | |
| Kollin Kozlowski | District 5 Councilman | Present | |
| Brad Helms | District 6 Councilman | Present |
Village Clerk Marg Duer, Village Manager Reid Ottesen, Village Attorney Nicholas Standiford, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Deputy Fire Chief Scott Mackeben, IT Director Larry Schroth, Director of Human Resources Pam Jackson and Deputy Police Chief Bill Nord
II. PLEDGE TO THE FLAG – Time: 7:00 PM
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. APPROVAL OF MINUTES – Time: 7:00 PM
1. Village Council & Committee of the Whole - Regular Meeting - July 13, 2020 - Accepted
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Greg Solberg, District 4 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
IV. MAYOR'S REPORT – Time: 7:01 PM
1. Consider a Motion Approving an Appointment to the Village of Palatine's Beautification Commission - Approved by Voice Vote
Mayor Schwantz sought concurrence on his appointment of Neal Sieroslawski to fill a vacancy on the Beautification Commission.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Nothing was submitted.
V. RECESS TO THE COMMITTEE OF THE WHOLE – Time: 7:01 PM
Recess to Committee - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
VI. COMMITTEE OF THE WHOLE
A. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:01 PM
DOUG MYSLINSKI, CHAIRMAN
1. Consider a Motion Approving the Final Fence and Screening Plan Along Hicks Road for the Ayreshire Subdivision (Northwest Corner of Hicks Road & Garden Avenue) - Approved by Voice Vote (Council District: Three)
Planning & Zoning Director Ben Vyverberg explained that last October the Council requested a landscaping and sidewalk plan along the west side of Hicks, replacement of parkway trees in Hicks Road ROW, and detailed landscaping and elevation plans. These requests were incorporated into the plan revisions along with more aesthetic fencing and landscaping plans and regrading to Walgreens. Staff recommends approval of the Final Fencing and Screening Plan for the Hicks Road units at Ayreshire Subdivision.
Councilman Myslinski thanked the petitioner for listening to the concerns of the Council and working with staff to incorporate changes.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Nothing was submitted.
B. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:06 PM
GREG SOLBERG, CHAIRMAN
1. Consider an Ordinance Granting a Special Use for a Front Yard Setback at 326 N. Clark Drive - Motion Carried by Voice Vote (Council District: Four)
Planning & Zoning Director Ben Vyverberg presented the petitioner's request for a Special Use to permit a front yard setback to be 18 feet from the side yard lot line (instead of the required 30 feet) to expand the single story, 1- car garage to an oversized 2-car garage. Vyverberg noted the change in the text amendment addressing front and side yards based on orientation of the home.
The ZBA voted unanimously to approve the Special Use and staff concurs.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. Consider an Ordinance Granting a Special Use and Variation for a Deck at 870 N. Virginia Lake Drive - Motion Carried by Voice Vote (Council District: Five)
Planning & Zoning Director Ben Vyverberg presented the petitioner's request for a Special Use to permit a raised (9.5 feet) deck in the floodplain and a Variation to permit a portion of the raised deck to be located 20 feet from the rear lot line, instead of the minimum required 25 feet. The lot coverage is non-conforming at 48.2% instead of the 45% permitted. The ZBA voted unanimously to approve the Special Use and staff concurs.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
3. Consider an Ordinance Granting a Special Use to Permit a Medical Office (Chiropractor) at 2070 N. Rand Road (Suites A & B) - Motion Carried by Voice Vote (Council District: Three)
Planning & Zoning Director Ben Vyverberg presented the petitioner's request for a Special Use to permit a medical (chiropractor) office in a planned development shopping center. The ZBA voted unanimously to approve the Special Use and staff concurs.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Brad Helms, District 6 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
4. As Submitted -
Nothing was submitted.
C. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:11 PM
BRAD HELMS, CHAIRMAN
1. Consider a Resolution Reducing the Arcadia West Planned Development Letter of Credit - Adopted by Voice Vote (Council District: Two) Village Manager Reid Ottesen noted that Lot 12 has been sold to District 211 for their home building project. $10,000 remains on the Letter of Credit for this lot.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Jim Schwantz, Mayor
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Nothing was submitted.
D. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:13 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
Nothing was submitted.
E. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:13 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
Nothing was submitted.
F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:13 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
Nothing was submitted.
VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:13 PM Reconvene the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman
SECONDER: Brad Helms, District 6 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
VIII.CONSENT AGENDA
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
1. Consider a Motion to approve 2020 Warrant #15 - Approved
2. Consider a Motion Approving the Final Fence and Screening Plan Along Hicks Road for the Ayreshire Subdivision (Northwest Corner of Hicks Road & Garden Avenue) - Approved (Council District: Three)
3. Consider an Ordinance Granting a Special Use for a Front Yard Setback at 326 N. Clark Drive - Approved (Council District: Four)
Ordinance #O-54-20
4. Consider an Ordinance Granting a Special Use and Variation for a Deck at 870
N. Virginia Lake Drive - Approved (Council District: Five)
Ordinance #O-55-20
5. Consider an Ordinance Granting a Special Use to Permit a Medical Office
(Chiropractor) at 2070 N. Rand Road (Suites A & B) - Approved (Council
District: Three)
Ordinance #O-56-20
6. Consider a Resolution Reducing the Arcadia West Planned Development Letter of Credit - Adopted by Roll Call (Council District: Two)
Resolution #R-16-20
7. Consider an Ordinance Granting a Minor Special Use for a Side Yard Setback for a Shed at 441 N. Stark Drive - Approved (Council District: Four)
Ordinance #O-57-20
8. Consider an Ordinance Granting a Minor Special Use to Allow a Shed at 968 N. Stark Drive - Approved (Council District: Six)
Ordinance #O-58-20
9. Consider a Motion to Accept and Place on File the Previously Approved 2020 Warrant #14 - Approved
IX. REPORTS OF STANDING COMMITTEE – Time: 7:14 PM
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:14 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
No Report
B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:14 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
No Report
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:14 PM
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
No Report
D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:14 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
No Report
E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:14 PM
BRAD HELMS, CHAIRMAN
1. As Submitted -
No Report
F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:14 PM
GREG SOLBERG, CHAIRMAN
1. As Submitted -
No Report
X. REPORTS OF THE VILLAGE OFFICERS – Time: 7:14 PM
A. VILLAGE MANAGER – Time: 7:14 PM
1. As Submitted -
No Report
B. VILLAGE CLERK – Time: 7:14 PM
1. As Submitted -
No Report
C. VILLAGE ATTORNEY – Time: 7:14 PM
1. As Submitted -
No Report
XI. CLOSED SESSION AS REQUIRED – Time: 7:14 PM
No Closed Session requested.
XII. RECOGNITION OF AUDIENCE – Time: 7:15 PM
No one came forward.
XIII.ADJOURNMENT – Time: 7:15 PM
Adjourn the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
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