City of Evanston Administration & Public Works Committee met July 27.
Here is the agenda provided by the committee:
(I) CALL TO ORDER/DECLARATION OF A QUORUM: ALDERMAN FLEMING
(II) APPROVAL OF THE MINUTES OF THE REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING OF JULY 13, 2020
AM1. Approval of the Minutes of the Regular Administration & Public Works Committee meeting of July 13, 2020 Staff recommends approval of the minutes of the Regular Administration & Public Works Committee meeting of July 13, 2020. For Action Draft Administration & Public Works Committee Minutes - July 13, 2020
(III) PUBLIC COMMENT
(IV) CONSENT CALENDAR
A1. Approval of the City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll for the period of June 22, 2020, through July 5, 2020, in the amount of $2,713,995.47, of amount the 2020, in July for List Bills 28, $1,463,359.37.
For Action
Approval of the City of Evanston Payroll and Bills
A2. 2019 Comprehensive Annual Financial Report
Staff recommends that City Council accept and file the Audited Comprehensive Annual Financial Report (CAFR).
For Action: Accept and Place on File
2019 Comprehensive Annual Financial Report
A3. Approval of Minority, Women, Evanston Business Enterprise
Funds Transfer (MWEBE) the Women, Minority, of approval Council City recommends Staff Evanston Business Enterprise Committee's recommendation to spend funds for the Economic Development Entrepreneurship Grant in the amount of $50,000. Funding will be provided from the MWEBE/LEP Line Item (Account 100.41307), which has a current balance of $78,492.45.
For Action
Approval of Minority, Women, Evanston Business Enterprise Funds Transfer (MWEBE)
A4. Approval of Fuel Purchase for July 6, 2020 through July 5, 2021
Staff recommends City Council approval of fuel purchases from July 6, 2020 through July 5, 2021 in the amount of $750,000 from Al Warren Oil Co. Inc. (1646 Summer Street, Hammond, IN 46320). Al Warren Oil Co Inc. is the current Northwest Municipal Conference Bid winner for all grades and types of fuel that are utilized by City vehicles for this time period. Funding for this purchase will be as follows: $750,000 from the Petroleum Products Unit in the Fleet Fund (Account Business 600.19.7710.65035) with a FY 2020 budget of $750,000.
For Action
Approval of Fuel Purchase for July 6, 2020 through July 5, 2021
A5. Approval of Sole-Source Renewal Agreement with Dell/EMC Inc. for Support and Licensing of VMware Systems
Staff recommends City Council approval of a one-year, sole-source renewal agreement for support and licensing of VMware systems from Dell/EMC Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the amount of $39,830.02. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $437,193.83.
For Action
Sole Source Purchase of Dell/EMC VMware Annual Support & Licensing
A6. Approval of Authorization to Execute a Payment for the Month of June Food Providing for High Township Evanston to School Services to Assist Those Affected by School Closures Due to COVID-19
Staff recommends that City Council authorize the City Manager to execute a payment of $162,000 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food services to assist those affected by school closures due to COVID19. Funding Manager's Emergency City program from is this for the Operations Unit (Account 100.15.1520.65025).
For Action
Approval of Authorization to Execute a Payment for the Month of June to ETHS for Providing Food Services During COVID-19
A7. Approval of the Single-Source Annual Renewal of the CAD Software License and Service Agreement with CentralSquare Technologies (formerly SunGard/Superion)
Staff recommends that the City Council authorize the City Manager to renew with agreement software and sole source license service CentralSquare Technologies, (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $78,515.30. The Agreement is effective from May the by provided April 2021.Funding 30, through 2020 1, is Emergency Telephone System (Account 205.22.5150.62509), which has an approved FY 2020 budget of $305,000 and a YTD balance of $207,218.68.
For Action
Approval of the Single-Source Annual Renewal of the CAD Software License and Service Agreement with CentralSquare Technologies
A8. Approval of Contract Award with Capitol Cement Co. Inc. for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38)
Staff recommends the City Council authorize the City Manager to execute an agreement with Capitol Cement Co. Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38) in the amount of $1,009,403.36. Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in the amount of $185,987.36, from Community Development Block Grant funds in the amount of $659,574, and from Waste Transfer Station settlement funds in the amount of $163,842. A detailed summary is included in the memo below.
For Action
Approval of Contract Award with Capitol Cement Co. Inc. for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38)
A9. Approval of the Evanston Water Shut-off, Late Fee and Payment Arrangement Recommendations
Staff recommends City Council approval to extend the moratorium on water shut-offs until April 2021, extend the moratorium on late fees until August 1, 2020 and extend payment arrangement periods up to 24 months as a response to the coronavirus pandemic.
For Action:
Accept and Place on File
Approval of the Evanston Water Shut-off, Late Fee and Payment Arrangement Recommendations
A10. Approval of a Sole Source Contract Award with WaterSmart Software for the Purchase of the WaterSmart Customer Portal Platform
Staff recommends City Council authorize the City Manager to execute a three year agreement with WaterSmart Software (20 California Street, Suite 94111) for the purchase of the 200, San Francisco, CA WaterSmart Customer Portal Platform in the not-to-exceed amount of $39,600.00 over the three year term. Funding will be provided from the Water (Account Business Operations Other Water Fund, Unit 510.40.4225.62340), which has an approved FY 2020 Budget of $373,300.00 and a YTD balance of $273,300.91.
For Action
Approval of a Sole Source Contract Award with WaterSmart Software for the Purchase of the WaterSmart Customer Portal Platform
A15. Resolution 66-R-20 Authorizing the Interim City Manager to Execute the Professional Services Agreement with the James B. Moran Center for Youth Advocacy
Staff recommends City Council adoption of Resolution 66-R-20 authorizing the City Manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy located at 1900A Dempster Street, Evanston, IL 60201 to provide legal services for not less than 15 Evanston residents to secure Certificates of Rehabilitation, expungement and criminal records sealing in an amount not to exceed $30,000 per year. Funding for this agreement is budgeted in the Health and Human Services Department Fund, Youth and Young Adult Engagement Division (Account 176.24.3215.62490) which has a FY 2020 budget of $220, 000 and a YTD balance of $219,028 prior to this agreement. Costs amount to approximately $2,000 per participant. The City of Evanston shall be financially responsible for the furtherance of the program. The James B. Moran Center would be responsible for handling the payment of direct and indirect costs for not less than 15 participants at $2,000 each which include legal services, filing fees, supportive materials, transportation fees and assistance with child care on days that such assistance would be necessary.
For Action
Resolution 66-R-20 Authorizing the Interim City Manager to Execute the Professional Services Agreement with the James B. Moran Center for Youth Advocacy
A16. 10-11-5(D), Section 71-O-20, City Amending Ordinance Code Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at Prospect Avenue and Colfax Street
Staff recommends City Council adoption of Ordinance 71-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Prospect Colfax & Avenue Street. requests Suffredin Alderman suspension of the rules for Introduction and Action at the July 27, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with an FY 2020 budget of $58,000 and a remaining balance of $17,410.
For Introduction and Action
Ordinance 71-O-20, Amending City Code Section 10-11-5(D), Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at Prospect Avenue and Colfax Street
A22. Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit Service of Alcohol to American Legion Non-Members
Staff recommends City Council adoption of Ordinance of adoption 72-O-20, City recommends Staff Council amending City Code Section 3-4-6(S) to allow service of alcohol to American Legion non-members.
For Action
Ordinance 72-O-20 Amending 3-4-6(S) of the Code Allowing Alcohol Service to Nonmembers
(V) ITEMS FOR CONSIDERATION
A11. Approval of Change Order No. 2 with Bulley and Andrews for the Robert Construction Library Crown Center Community and Manager Services (RFP 17-57)
Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for construction management services for the Robert Crown Community Center and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, Illinois, 60622). This change order will increase the existing contract price by $400,000 from $47,741,803 to $48,141,803. This change order will also increase the contract time to complete the site work by 56 calendar days, from July 3, 2020 to August 28, 2020. The cost of this change order will be covered by a direct donation from the Friends of the Robert Crown Center. Funding will be provided by Friends of the Robert Crown Center (FRCC) and deposited into the Crown Construction Fund. FRCC will transfer $400,000 to the City on August 1, 2020.
For Action
Robert Crown Community Center and Library Construction Manager Services (RFP 17-57) – Change Order #2
A12. Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due To COVID-19 Impact
Staff recommends City Council adoption of Resolution 62-R-20, creating a provisional moratorium on tenant eviction notices due to COVID-19 Impact.
For Action
Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due To COVID-19 Impact
A13. aFile to City Grant Authorize To 64-R-20, Resolution the Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Main Street Improvements Project
Staff recommends City Council adoption of Resolution 64-R-20 To Authorize the City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Main Street Improvements Project. The (MWRD) of District Greater Water Metropolitan Reclamation Chicago’s Green Infrastructure Project Partnership will fund eligible construction total installations. infrastructure The for costs green estimated construction cost for the Main Street Improvements Project is $4,700,219 with program eligible costs totaling $430,000. Of the eligible costs, MWRD will pay $322,500 (75%) and the City of Evanston will pay the remaining project costs. The City’s share of project costs, $107,500, will need to be budgeted in the FY 2022 Sewer Fund budget.
For Action
Resolution 64-R-20, To Authorize the City to File a Grant Application with MWRD of Greater Chicago’s Green Infrastructure Project Partnership
A14. Resolution 65-R-20, Extending the Declared State of Emergency Until August 10, 2020
Staff of extending the declared state of emergency until August 10, 2020. For Action Resolution 65-R-20, Extending the Declared State of Emergency Until August 10, 2020
For Action
Resolution 65-R-20, Extending the Declared State of Emergency Until August 10, 2020
(VI) ITEMS FOR DISCUSSION
(VII) ITEMS FOR COMMUNICATION
(VIII) ADJOURNMENT
https://www.cityofevanston.org/home/showdocument?id=58437
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