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City of Evanston Administration & Public Works Committee met June 8

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City of Evanston Administration & Public Works Committee met June 8.

Here is the agenda provided by the committee:

(I) CALL TO ORDER/DECLARATION OF A QUORUM: ALDERMAN FLEMING

(II) APPROVAL OF MINUTES OF REGULAR MEETING MINUTES OF AM1. Approval of the Minutes of the Regular Administration & Public

Works Committee Meeting of February 24, 2020 Staff recommends City Council approval of the minutes of the Regular City Council meeting of February 24, 2020. For Action Draft Administration & Public Works Committee Minutes - February 24, 2020

(III) PUBLIC COMMENT

(IV) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll and Bills List

Staff recommends City Council approval of the City of Evanston Payroll for the period of May 11, 2020, through May 24, 2020, in the amount of $2,471,824.96, of amount the in 2020, 09, June for List Bills $6,547,120.34. 

For Action 

Approval of the City of Evanston Payroll and Bills

A2. City of Evanston Emergency Food Pantry Update

Staff recommends City Council accept and place on file the food pantry operations update. 

For Action: 

Accept and Place on File City of Evanston Emergency Food Pantry Update

A3. Approval of Authorization to Execute a Payment for the Month of April  Food Providing for to High Township Evanston School Services to Assist Those Affected by School Closures Due to COVID-19 

Staff recommends that City Council authorize the City Manager to execute a payment of $193,170 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food services to assist those affected by school closures due to COVID-19. Funding Emergency Manager's City from is program this for the Operations Unit (Account 100.15.1520.65025). 

For Action 

Approval of Authorization to Execute a Payment for the Month of April to ETHS for Food Services Related to COVID 19

A4. Approval of Contract Award with Civiltech Engineering Inc. for the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21) 

Staff recommends the City Council authorize the City Manager to execute an agreement with Civiltech Engineering Inc. (Two Pierce Place, Suite 1400, Itasca, IL 60143) for the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21) in the amount of $293,650.41. Funding (Account Bond GO Fund from provided is the 415.40.4120.62145 – 420004), which has an approved FY 2020 budget of $300,000 and a YTD balance of $300,000. 

For Action 

Approval of Contract Award with Civiltech Engineering Inc. for the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21)

A5. Approval of a Contract Award with Carollo Engineers Inc. for Hydraulic Modeling Services (RFP 20-32) 

Staff recommends the City Council authorize the City Manager to execute an agreement with Carollo Engineers Inc. (8600 W. Bryn Mawr Avenue, Modeling for Hydraulic IL Chicago Suite 900N, 60631) Services (RFP 20-32) in the not-to-exceed amount of $50,000 per year for the next three years (2020, 2021, and 2022), with the option to extend the contract for a fourth year (2023). Funding is provided from the Water Fund (Account 510.40.4225.62185) which has an approved FY 2020 budget of $160,000 and a YTD balance of $110,500. Staff proposes to budget $50,000 for hydraulic modeling services in this same account in future years. 

For Action 

Approval of a Contract Award with Carollo Engineers Inc. for Hydraulic Modeling Services (RFP 20-32)

A6. Approval of Contract Award with Schroeder and Schroeder Inc. for Special Assessment Alley Project (Bid 20-09) 

Staff recommends the City Council authorize the City Manager to execute an agreement with Schroeder and Schroeder Inc. (7306 Central Park, Skokie, IL 60076) for the Special Assessment Alley Project (Bid 20-09) in the amount of $479,044.50. Funding is provided from the Capital the in Obligation General 2020 Fund Improvement Bonds amount of $239,522.25 and from the Special Assessment Fund in the amount of $239,522.25. A detailed summary is included in the memo below. 

For Action 

Approval of Contract Award with Schroeder and Schroeder Inc. for Special Assessment Alley Project (Bid 20-09)

A7. Approval of Funding for the Demolition of a Vacant, Structurally Unsafe Building at 2012 Maple Avenue 

Staff recommends City Council approval of funding for the demolition of a vacant, structurally unsafe residential structure located at 2012 Maple Avenue. The cost for the demolition will be is $40,300 which includes disconnection of the water and sewer services, demolition of structure, removal and backfill of the foundation and regrading of the site. The cost of the demolition will be paid for by grants provided by the Abandoned Residential Property Municipality Relief Grant from the Illinois Housing Development Authority. The funding source is the IL Vacant Expense Account, 100.24.2435.62469. 

For Action 

Approval of Funding for the Demolition of a Vacant, Structurally Unsafe Building at 2012 Maple Avenue

A8. Approval of Entrepreneurship Emergency Assistance Grants 

Economic Development staff recommends City Council approval for financial assistance through the Entrepreneurship Support Program for the following applicants:

• Horizon Photography - $2,436.00

• Career Catalyst - $2,500

• Carrie Brown-LMT Massage Therapy - $2,305.38

• SLK Salon - $2,500

• La Cocinita - $2,500

• Illinois Allergy and Asthma Specialists - $2,500

• Good to Go Jamaican Restaurant - $2,500

• Viet Nom Nom - $2,500

• Avengerz Music Group, LLC - $1,000

• Linmay Studio - $1,471.49 

Staff recommends utilizing the Economic Development Entrepreneurship Support Fund (Account 100.15.5300.62664). The approved 2020 Fiscal Year Budget allocated $50,000 to this account. This request totals $22,212.87. To date, $0 has been spent. 

For Action 

Approval of Entrepreneurship Emergency Assistance Grants

A9. Approval of Change Order #1 with SmithGroup, for the Shoreline Condition Assessment Engineering Services Agreement 

Staff recommends the City Council authorize the City Manager execute Change Order #1 to an existing agreement with SmithGroup (35 E. Wacker Drive, Suite 900, Chicago, IL 60601) for the Shoreline Condition Assessment Project in the amount of $26,000. This change order will increase the total contract amount from $74,500 to $100,500. Funding will be provided from the Capital Improvement Fund 2020 General Obligation Bonds Facilities Contingency Account (Account 415.40.4120.62145 - 520011). This line item has an approved FY 2020 budget of $600,000 and a YTD balance of $256,344. 

For Action 

Approval of Change Order #1 with SmithGroup, for the Shoreline Condition Assessment Engineering Services Agreement

A10. Resolution 48-R-20, Terminating Limits on Third-Party Food Delivery Service Fees on July 13, 2020 

Staff recommends City Council adoption of Resolution 48-R-20, Resolution of Council City recommends Staff adoption Terminating Limits on Third-Party Food Delivery Service Fees on July 13, 2020. 

For Action 

Resolution 48-R-20, Terminating Limits on Third-Party Food Delivery Service Fees on July 13, 2020

A11. Resolution 49-R-20, Extending the Declared State of Emergency to July 13, 2020 Staff recommends City Council adoption of Resolution 49-R-20 extending the declared State of Emergency to July 13, 2020. 

For Action 

Resolution 49-R-20, Extending the Declared State of Emergency to July 13, 2020

A12. Resolution 51-R-20 Authorizing the City Manager to Enter into a Contract to Reconstruct the Fleetwood-Jourdain Gym Floor Without Utilizing a Public Bidding Process 

Staff recommends the City Council adoption Resolution 51-R-20 Resolution adoption Council the recommends Staff City authorize the City Manager to execute an agreement with Bodala Inc. DBA Central Rug and Carpet (3006 Central Street, Evanston, Illinois, 60201) in the amount of $593,851 without utilizing a public bid process. Two-thirds (2/3) vote of the aldermen is required to approve this item. Funding is provided from the Capital Improvement Fund 2020, 2020 General Obligation Bonds (Account 415.40.4120.65515-619024), in the amount of $593,851. This item has an FY 2020 budget of $250,000. The remaining funding is from savings in other projects and facilities contingency. A detailed funding table is included in the information below. 

For Action 

Resolution 51-R-20 Authorizing the City Manager to Enter into a Contract to Reconstruct the Fleetwood-Jourdain Gym Floor

A13. Ordinance 56-O-20 Amending City Code Section 10-11-5(D), Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at Hastings Avenue and Colfax Street 

Staff recommends adoption of Ordinance 56-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Hastings Avenue & Colfax Street. Funding will be through the General FundTraffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $36,230. 

For Introduction 

Ordinance 56-O-20 Amending City Code Section 10-11-5(D), Schedule V(D) “Four-Way Stop), Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at Hastings Avenue and Colfax Street

(V) ITEMS FOR CONSIDERATION

(VI) ITEMS FOR DISCUSSION

(VII) ITEMS FOR COMMUNICATION

(VIII) ADJOURNMENT

https://www.cityofevanston.org/home/showdocument?id=57608

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