Village of Bartlett Village Board met June 2.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:03 p.m. and is broadcasting live via Zoom Meeting video conferencing in order to comply with Section 2 of the Freedom of Information Act (5 ILCS 140/1, et.seq.), pursuant to SB 2135, finding that it is not practical to conduct public meetings with Board of Trustees of six members, Village President, village staff, members of the press and public to all be physically present at said meeting and still abide by gathering size limitation and social distancing requirements of the Restore Illinois Plan.
2. ROLL CALL
PRESENT: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke and President Wallace
ABSENT : None
ALSOP RESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Economic Development Coordinator Tony Fradin, Finance Director Todd Dowden, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Planning & Development Director Roberta Grill, Building Director Brian Goralski, Grounds Superintendent Kevin DeRoo, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. PLEDGE OF ALLEGIANCE
In lieu of the Pledge, Mayor Wallace asked for a couple minutes of silence for the Covid-19 crisis but also the violence around the country.
4. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Camerer stated that he would like to add Item 1 under Public Works, Resolution 2020-54-R, a Resolution Approving of the Intergovernmental Agreement Between the Village of Bartlett and the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Program Funding to the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Amended Consent Agenda, and the items designated to be approved by consent therein.
Trustee Deyne moved to Amend the Consent Agenda and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Camerer moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND
CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
5. MINUTES – Covered and approved under the Consent Agenda.
6. BILL LIST – Covered and approved under the Consent Agenda.
7. TREASURER’S REPORT – None
8. PRESIDENT’S REPORT
President Wallace read a statement in reference to all that is going on. He stated that today, the Village of Bartlett joins citizens in Minneapolis, Chicago and all of the cities and communities in our country that are mourning the unjust death of George Floyd during an arrest in Minnesota. For many people, Floyd’s death was a new tipping point. For many, including some here in Bartlett, words alone are no longer an adequate expression of the heartbreak and outrage they feel and they have organized peaceful protests against the social disparities and racial inequities in our culture.
Peaceful protest is a basic tenet of our democracy and has taken place throughout our history. The Village Board and the Bartlett Police Department thank everyone who assembled on Main Street these past two days for their respect and decorum. We know that their protest is not directed at our own Village officers and we fully support them in exercising their constitutional right.
He was proud to say that the Bartlett Police Department has been a CALEA accredited agency since 1997 and that our commitment to those professional standards ensures our police officers are well trained and directed to treat all individuals with respect, empathy and dignity and to only use the force necessary to effect the arrest.
The police department and all our Village staff works hard every day to form positive relationships and build trust within our community. We are committed to working together with you to find solutions to new challenges as they arise, to advocate for reforms and support the necessary steps that will bring justice and equity to our society. He added that the last two days he has been in the emergency operation command center and they had the necessary precaution if anything were to get out of hand. He congratulated the command operations, Chief, and entire police staff. He encouraged other Board members to look at the command center that they put together and they have organized a very thoughtful and thorough projective network throughout the Village of Bartlett. He wanted the police department to know that he and the Board are 100% confident in their ability to carry out and keep our community safe.
9. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Deyne announced June anniversaries and birthdays for village employees.
Trustee Camerer thanked public works for getting the flower baskets hung and they are looking good. He hoped they would be significant this year.
10. TOWN HALL
Rochelle Prybylski, 875 Brewster Lane
Ms. Prybylski stated that we need to be flexible and compassionate in these trying times. She asked if they were ever going to be doing anything about noise complaints. On Saturday and Sunday, at 9:00 a.m. she heard some music and voices and could not tell where it was coming from. The extreme noise was coming from Iglesia Nuevea Creacion Church, 1500 West Stearns Road. She called 911 and was told that they had a permit. Does that mean that no matter how loud anything is, it is alright to have noise amplified to this degree? She was too distracted by their services to hear her own online service. Her neighbor who is a doctor was unable to sleep after a 12 hour shift because the music was so loud. She was appealing for the village to recognize this church to turn down the amplification.
President Wallace stated that even with an amplifier permit, certain restrictions regarding noise volume should be observed.
Village Administrator Paula Schumacher stated that she would check on what the amplifier permit was for and they will certainly talk to them about the volume on their outdoor services.
President Wallace stated that an amplifier permit doesn’t give them permission to annoy an entire neighborhood for four hours.
John Kaste, 1213 Lynnfield Lane
Mr Kaste stated that he was retired from the United States Army. His wife was the person in question who is the ER doctor who was woken up. He stated that he lives behind the church and his patio is fifty-three yards away from their brick wall. One sound system was two – 300 watt monitors and the second system is two – 100 watt monitors. That’s 400 watts that went right through his house and into his basement and woke up his wife who had to do a twelve hour shift that night and another twelve hour shift tonight before. He has no problem with them congregating but they need to move those speakers. He stated that he went to the congregation and complained but they did not seem to care.
President Wallace stated that they would make sure to get that taken care of.
Samantha Bauer, 307 W. North Avenue
Ms. Bower stated that in light of everything that is happening in our city and nationwide, she was curious to understand what the Bartlett Police Department is doing for their staff regarding training, diversity and social justice.
President Wallace stated that the police department is CALEA certified and their primary responsibility is primarily around what you just described.
Ms. Schumacher stated that Chief Ullrich is in the emergency operations center and she would have him reach out to Ms. Bauer. She stated that the village is committed to maintaining the CALEA standards which have specific requirements for bias training, nonviolence response and de-escalation tactics. Eighty-five percent of our Police Department is certified in crisis intervention techniques. We have built a culture of respect in our community and to our residents on those that they encounter. The tactic that was used in Minnesota with kneeling on the neck is something that we are certainly not trained to do. The Chief was telling her that when they have someone who has hands behind their back, they are trained to set that person up so there is not any danger to the airway. The training that they receive is diametrically opposed to what we’ve been witnessing. The second thing that she added was that our officers last year received 13,000 hours of training and that training runs the gambit of all the things she talked about. She pointed her towards the Village website and the police department pages where they have the report that was done and the standards that they have adopted, both nationally and with the Chiefs associations and mutual respect and nonbiased policing as well.
Trustee Camerer suggested sending the letter that the Chief put together to Ms. Bauer.
Ms. Schumacher stated that they are going to put that letter up on the website so it is available to all residents.
Andrew Bauer, 307 W. North Avenue
Mr. Bower stated he is the son of a Chief in a neighboring county. He stated that he was fairly familiar with the training they were talking about. He asked if this training was covered in hiring practices.
Ms. Schumacher stated that in our hiring practices, we reject more candidates than we accept. They go through many, many stages of background checks and mental and aptitude screening as well. We believe that the best course of action is to hire the right people from the beginning. We have a rigorous hiring process and the screening is extensive in that regard.
Chris Leo, 1041 Grainger Road
Ms. Leo stated that they are trying to coordinate a parent run parade for the high school seniors at Bartlett High. They would like to celebrate the seniors on June 13th, and were hoping for support from the police department as far as traffic control goes.
President Wallace stated that she has been very persistent and polite in her request. The original response a few weeks ago from the Chief and IRMA was that it was not a good idea. He also shared with her that they will continuously keep an open mind on this. He asked if any board members had any issues with doing this in the middle of June.
Ms. Leo reiterated that everyone would stay in their cars and there would be no walking during the parade, while they would be practicing social distance guidelines.
President Wallace stated that they have to follow the suggestion of IRMA in this situation and it is a constantly moving target. He stated that the Village will do everything they could to support this, if possible.
Trustee Reinke stated that he wanted to make it clear that IRMA is indicating that we should not do this for immunity purposes.
President Wallace stated that as quickly as things are moving they may have the ability to do this by June 13th. He didn’t want to give her false hope but didn’t want to take any hope away.
Ms. Schumacher stated that they will continue to monitor that with our insurance carrier and hopes that we can help out.
President Wallace stated that the Village is responsible for a certain amount of liability and we have to take that seriously.
11. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that there was no report.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GABRENYA
Trustee Gabrenya stated that they have a BEDA modification for The Still Bar & Grill and she asked Mr. Fradin to take over.
Economic Development Coordinator Tony Fradin stated that The Still has previously gone through the BEDA grant approval process last fall. They went through a meeting with staff and obtained all the quotes that were asked for. They have turned in some renderings and plans and have gone before the EDC as well as the Committee of the Whole and ultimately the Village Board and a grant in the amount of $25,000 was approved on October 15, 2018. Due to the pandemic and other issues, they sent an email to the Mayor on May 6, 2019, and requested that we work with them on a pay-as-you-go method while they do the improvements and expansion to their business. Staff is making a recommendation to the board with three conditions:
1. The first phase shall include the installation of a trash enclosure; and
2. The Still Bar & Grill shall have submitted a phasing plan prior to the first disbursement of BEDA grant funds; and
3. Compliance with all other BEDA grant requirements.
He stated that the owners are Jim Leo and Brett Gaylord along with their architect Jim Bolender who is available tonight for questions or concerns.
Trustee Gabrenya moved to approve the modification to the $25,000 BEDA grant awarded to the Still Bar & Grill located at 326 South Main Street, Bartlett, Illinois, to allow eligible project work to be performed in phases and to allow disbursement of BEDA grant funds prior to final completion of and full payment for phases of Still’s proposed expansion and façade program project totaling $72,560, and authorize the applicant to be reimbursed for each completed phase of work up to 34% ($25,000/$73,560) of the monies actually spent on a project phase, up to a total grant amount of $25,000, and subject to the following:
1. The first phase shall include the installation of a trash enclosure; and
2. The Still Bar & Grill shall have submitted a phasing plan prior to the first disbursement of BEDA grant funds; and
3. Compliance with all other BEDA grant requirements and was seconded by Trustee Camerer.
Trustee Gabrenya stated that when the BEDA was developed, it was very specifically stated that the village would not disperse funds in this manner. She asked Mr. Fradin how the recommendation was made by the staff and while he thinks they should be different.
Mr. Fradin stated that they wanted to make sure that prior to dispensing any of the village funds, that every element of whatever project they were looking to bring in new, use as an incentive or having a business expand. The process was simply to ensure that every single thing was done correctly, according to code. Once the monies were distributed, everyone village wide could make sure everything was done with the latest code. They have had a lot of communication with The Still, as well as other restaurants during this pandemic. We know about a lot of struggles they are facing and we want to continue encouraging further investment into the community, despite the challenging circumstances. Because of the challenges the businesses are facing, in tandem with their continued desire to improve their property, it’s one of the reasons we wanted to bring it before the board. We are not proposing to alter the program where this will be commonplace, but to make an exception since they requested so directly and seeing what we could do to help them survive these difficult times and to thrive in the future.
President Wallace stated that unprecedented times call for some changes, especially cash flow situations. When we have a business who is willing to improve their property in this crazy time, and the fact that they would have to wait until the end of the project to get the entire amount, the cash flow just doesn’t make sense right now. He is fully in support of this. He is encouraged by the fact that they want to continue and put more investment into the downtown area. If there is anything we can do to continue them down that path, even the smallest way of piece mailing the grant that we already provided to them, he is 100% in favor.
Trustee Deyne stated that he is totally in support of this also. He thought it was a creative way of distributing funds and is looking at it more as a progressive payment program. In his business, they would work on large projects and get paid at different phases of the project. He is all in favor of helping one of our established businesses in the community.
Trustee Carbonaro agreed with the Mayor and Trustee Deyne. For the record, he wanted to say that we started this grant process before the Covid-19, in lieu of the fact that he has had personal experience trying to contact people at the bank who are not there. He didn’t want this to become a precedent. Since they started this before the pandemic, he agreed that we should help them out. The BEDA program has specific rules and we should adhere to them.
Trustee Reinke asked what happens when the telephone rings tomorrow and another BEDA applicant wants the same deal.
Trustee Carbonaro stated that if they were already in the process he would be okay with that.
President Wallace stated that is the key element. They were already awarded the grant.
Trustee Reinke asked if there was anyone else in the pipeline that this could possibly apply to.
Mr. Fradin stated that they have not awarded any other BEDA’s since Covid. There are two that are outstanding but they are extremely close to completion and payout (120 Live and Siri Indian Grocery).
Trustee Hopkins asked if they had given out any BEDA money for businesses that have gone out of business.
Mr. Fradin stated that one of the earliest grants was for Bartlett Tap and it has since gone out of business. The improvements that he made will be useful to future owners who lease the space.
ROLL CALL VOTE TO APPROVE MODIFICATION OF AN AMOUNT PREVIOUSLY APPROVED FOR THE STILL
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya
NAYS: Trustee Hopkins, Reinke
ABSENT: None
MOTION CARRIED
Architect Jim Bolender stated that he was with the owners Jim Leo and Brett Gaylord. He stated that the only thing they wanted to discuss was the trash enclosure itself. He has been involved with the owners since they bought the property in 2013, and is aware of the issues with the building. This trash enclosure has been a point of contention since they took it over and he wanted to go over that if it is okay with the board.
President Wallace stated that it is something that they have to work out with staff since this motion has already passed. He spoke with Ms. Grill the other day and he thinks they may have something figured out.
Trustee Gabrenya stated that this trash enclosure was part of the contingencies of the board voting “yes”.
President Wallace stated that it is something that staff has to work around and not something they are skirting. It is a modification of a trash enclosure that will be presented to the Board and hopefully everyone will be in agreement. If not, then the Board will be back in session to discuss a different motion for an amendment.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that there was no report.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN REINKE
Trustee Reinke presented Ordinance 2020-53, an Ordinance Approving Temporary Outdoor Dining Permits.
Trustee Reinke moved to approve Ordinance 2020-53, an Ordinance Approving Temporary Outdoor Dining Permits and that motion was seconded by Trustee Camerer.
ROLL CALL VOTE TO APPROVE 2020-53, APPROVING TEMPORARY OUTDOOR DINING PERMITS
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN CAMERER
Trustee Camerer stated that Resolution 2020-54-R, a Resolution Approving the Intergovernmental Agreement Between the Village of Bartlett and the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Program Funding was covered and approved under the Consent Agenda.
12. NEW BUSINESS
Trustee Deyne asked what was going on with the intersection of Route 59 and Stearns Road. Are we ever going to finish that intersection? A lot of people have been asking him and he tells them it is an IDOT project but would like to know the fine details.
Public Works Director Dan Dinges stated that it is an IDOT project and should be completed by the end of the month. They are getting close - they have done a restoration that is transferring over to the permanent signal, final striping and signage will be done soon.
Trustee Deyne stated that he was told from some of the veterans that the flag at the golf course was tattered and in disarray and they were wondering if the village could replace it.
Ms. Schumacher stated of course they will.
13. QUESTION/ANSWER PRESIDENT & TRUSTEES – None
14. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
President Wallace stated that the Board will be going into the Committee of the Whole meeting immediately following the close of this meeting.
There being no further business to discuss, Trustee Camerer moved to adjourn the regular Board meeting and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:57 p.m
https://www.village.bartlett.il.us/Home/ShowDocument?id=11177
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