Village of Bartlett Board met May 19.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. and is broadcasting live via Zoom Meeting video conferencing in order to comply with the shelter in place order issued by Governor JB Pritzker. (Village Hall closed due to the Village President’s Declaration of Local Disaster and Public Health Emergency Order)
2. ROLL CALL
PRESENT: Trustees Camerer, Carbonaro, Deyne, Gabrenya (arrived at 7:03 p.m.), Hopkins, Reinke and President Wallace
ABSENT : None
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Planning & Development Director Roberta Grill, Building Director Brian Goralski, Head Golf Professional Phil Lenz, Police Chief Patrick Ullrich, Deputy Chief Jim Durbin, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. PLEDGE OF ALLEGIANCE
4. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
There were no additions or subtractions to the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Consent Agenda, and the items designated to be approved by consent therein.
Trustee Camerer moved to approve the Consent Agenda and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
5. MINUTES – Covered and approved under the Consent Agenda.
6. BILL LIST – Covered and approved under the Consent Agenda.
7. TREASURER’SREPORT
Finance Director Todd Dowden stated that this was the March 2020 Treasurer’s Report. He then presented the Municipal Sales Tax Report through January 2020 and stated that it totaled $203,051 and was up $21,461 from the previous month last year (12%). Motor Fuel Tax distribution through February 2020 totaled $126,802, of that $71,586 was the old MFT allotment and $55,216 was from the transportation renewal fund. MFT allotment is down but the renewal fund is making up the difference. They have not seen a reduction in revenue yet. Income taxes were down in May due to the deadline for filing income taxes. They should start seeing a reduction in sales tax going forward.
President Wallace stated that there has been a lot of discussions amongst the Metropolitan Mayors Caucus and DuPage Mayors and Managers regarding the LGDF. He asked if Mr. Dowden had feedback since he knew that legislature would be talking about it this week. He stated that he got some interesting history that in 2011, LGDF was at 10% and now we are down to 5%.
Mr. Dowden stated that they are not expecting to reduce that, we should be getting the same amount. This was the income tax receipts he was talking about. Last year they received about $800,000 in May which was up from the prior year. This year we received $400,000, so he is expecting to be down about $1 million on the year from the regular $4 million, because of the unemployment situation.
8. PRESIDENT’S REPORT
President Wallace read a Proclamation for National Public Works Week and proclaimed May 17-23, 2020 as National Public Works Week in the Village of Bartlett.
President Wallace read a Proclamation Recognizing our Graduating Class of 2020.
President Wallace presented Resolution 2020-49-R, a Resolution Seeking Immediate Authority to Establish a Community Specific Transition Plan to Reopen Businesses and Resume Civic Activity. He stated that this is a Resolution or the transition plan that was discussed a little bit at the last board meeting.
Trustee Deyne moved to approve Resolution 2020-49-R, a Resolution Seeking Immediate Authority to Establish a Community Specific Transition Plan to Reopen Businesses and Resume Civic Activity and that motion was seconded by Trustee Camerer.
ROLL CALL VOTE TO APPROVE RESOLUTION 2020-49-R, SEEKING AUTHORITY TO REOPEN BUSINESSES AND RESUME CIVIC ACTIVITY
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
President Wallace read the entire Resolution into the record stated that many other villages are pursuing this as well.
9. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Camerer stated that they are having an issue with Beaver Pond flooding. He understood that obviously it was because there was a lot of rain. He stated that the pond is set up to overflow to the detention pond beyond Home Depot. Are we checking that valve or are we getting branches or grass blocking it? How often is the grate and valve checked?
Public Works Director Dan Dinges stated that once the water level gets up to a certain point, it flows through the large pipe and heads to the pond west of Home Depot. It is functioning as planned. The problem is that there were three big storms all within a few days and things don’t get to drain out between events. Beaver Pond is functioning the way it is supposed to and the area with the bike path that is flooded, is part of the flood plain and that area will flood when we have large rain events. The levels are already coming down. They have had issues with the main discharge which is south of Beaver Pond and goes through the storm sewer system and crosses the box culvert across Route 59. West of Route 59 they have forest preserve area, or heavy activity from beavers. From what they could tell right now it looks like it is flowing. They have been in contact with the forest preserve and they will continue to check it.
Trustee Camerer asked if the overflow area is big enough for that pond? If it was a bigger outlet, perhaps the water wouldn’t have a tendency of backing up. He wondered if they made a mistake with it.
Mr. Dinges stated that it is functioning. The water has gone to the property line but it has not gone beyond the property line. He restated that that area where the bike path is would be considered floodplain during these large events. He stated that there is a 60 inch pipe there and it is designed for a 100 year flow. He stated that the probability of failure is 1% on a 100 year flow pipe.
Trustee Hopkins stated that off of Crest and Taylor there was quite a bit of flooding going on over there. He asked if the FEMA project on Prospect and Devon was designed for a 100 year storm?
Mr. Dinges stated that the pond has filled up with different events and is functioning. Crest and Taylor is a low spot, so during those major events, if the FEMA pond is filled up, that is where it will come out. The village has pumps to assist in this event. Unfortunately, they had another combination of rain events back-to-back.
Trustee Hopkins stated that basements were flooded at Crest and Taylor and asked what the village could do to prevent this from happening.
Mr. Dinges stated that they had some sewer backups in that area and they are talking with residents about the overhead sewer program. They had other incidents where sump pumps failed in individual residences.
10.TOWN HALL
Gerald Lefler, 121 Lucille Court
Mr. Leffler asked if the mayor’s decree was successful and they are able to break out of Pritzker’s northeast region, would there still be mask wearing required in parallel to businesses being more quickly opened?
President Wallace stated that of all of the calls he has participated on, there is evidence on both sides that would suggest that if you are unable to maintain the 6 foot distancing, a mask should be worn. He thought the IDPH did a good job confusing people. He stated that mask wearing would not be enforced in Bartlett if you were out walking, jogging or riding your bike.
Mr. Leffler agreed. When he and his wife go out for walk he didn’t feel it was necessary. He understood that going to a grocery store would be hard to social distance. His attitude is that he is protecting others in a close quartered position by wearing a mask and those not wearing a mask are basically an assault on him because of the potential of spreading.
President Wallace suggested just having a mask in your pocket.
Village Administrator Paula Schumacher stated that one of the caveats of facial covering is the medical concern where someone may not be able to do that for a medical reason.
Trustee Gabrenya stated that from a small business perspective, becoming more tolerant of people not wearing masks, which she hoped that they aren’t, it needs to be understood that it is the business person’s right to protect their employees and other patrons by insisting that patrons wear masks in their business.
President Wallace read a question into the record from Mary Connors. He stated that she heard the Class of 2020 Proclamation read and asked about a car parade scheduled for June 13 to recognize BHS seniors. He stated that he was in discussions with the Chief right now and he will be in meetings tomorrow. Staff will be getting back to her with some direction and answers as quickly as possible.
Ms. Shumacher stated that the Chief is speaking with U-46 and their staff as well as Streamwood and Carol Stream police.
11.STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that there was no report.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GABRENYA
Trustee Gabrenya stated that there was no report.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that there was no report.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that the Village of Bartlett’s 2020-21 Strategic Plan was covered and approved under the Consent Agenda.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN CAMERER
Trustee Camerer presented Resolution 2020-50-R, a Resolution Approving of the Agreement for Professional Engineering Services Between the Village of Bartlett and Engineering Enterprises Inc. – Basins M1-7 Flow Monitoring.
Trustee Camerer moved to approve Resolution 2020-50-R, a Resolution Approving of the Agreement for Professional Engineering Services Between the Village of Bartlett and Engineering Enterprises Inc. – Basins M1-7 Flow Monitoring and that motion was seconded by Trustee Deyne.
Trustee Camerer stated that they budgeted $800,000 for these and asked how many other items would there be.
Mr. Dinges stated that this is the engineering portion and from these studies they will get a list of actual improvements necessary such as sewer lining, manhole lightning, illegal disconnects and actual improvements. The rest of that money ($600,000) would go towards additional lining, service lining and disconnects.
Trustee Camerer asked if the $520,000 would be enough to do those improvements?
Mr. Dinges stated that he did not know for sure until they get the information back. They have been lining the clay pipe and there is still a lot left to do. They will also want to do some manhole lining as well. These reports rank them according to severity so they break up the projects according to that.
Trustee Hopkins thanked staff for putting this together and thought that all three projects were well needed and definitely will help to increase inflow and infiltration as well as flooding in people’s houses.
ROLL CALL VOTE TO APPROVE RESOLUTION 2020-50-R FOR ENGINEERING SERVICES WITH ENGINEERING ENTERPRISES – BASINS M1-7
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Camerer presented Resolution 2020-51-R, a Resolution Approving of the Agreement for Professional Engineering Services Between the Village of Bartlett and Engineering Enterprises Inc. – Basins N2, E2 & E3 Flow Monitoring.
Trustee Camerer moved to approve Resolution 2020-51-R, a Resolution Approving of the Agreement for Professional Engineering Services Between the Village of Bartlett and Engineering Enterprises Inc. – Basins N2, E2 & E3 Flow Monitoring and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO APPROVE RESOLUTION 2020-51-R FOR ENGINEERING SERVICES WITH ENGINEERING ENTERPRISES – BASINS N2, E2 & E3
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Camerer presented Resolution 2020-52-R, a Resolution Approving of the Agreement for Professional Engineering Services Between the Village of Bartlett and Engineering Enterprises Inc. – Basins N1, E1 & M4 SSES.
Trustee Camerer moved to approve Resolution 2020-52-R, a Resolution Approving of the Agreement for Professional Engineering Services Between the Village of Bartlett and Engineering Enterprises Inc. – Basins N1, E1 & M4 SSES and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO APPROVE RESOLUTION 2020-52-R FOR ENGINEERING SERVICES WITH ENGINEERING ENTERPRISES – BASINS N1, E1 & M4 SSES
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
12. NEW BUSINESS
President Wallace asked for an update on the virtual Memorial Day presentation.
Ms. Schumacher stated that it will go live on Memorial Day at 11:00 a.m. It will go out over social media platforms and the cable channel. Each board member read the names of the veterans buried at the cemetery as they do every year. The Mayor’s speech is also included as well as “Amazing Grace” on the bagpipes the playing of “Taps”. Joey Dienberg did a fantastic job on being the director and putting it together as well as Sam Hughes and Scott Skrycki coordinating a whole new kind of Memorial Day. They did a fantastic job putting it together and it looks great. They also had participation from Pastor Sue as well as Pastor Fueling. Public Works put up the flags and the placards extra early so they could do the filming. She received a lot of kind comments from residents who appreciate how beautiful the cemetery looks and the efforts that public works makes to make it look extra special for Memorial Day weekend.
President Wallace stated that other villages are doing car parades and he would like staff to reach out to the Gold Star mothers to see if they could help them out in any other way so they could celebrate.
QUESTION/ANSWER PRESIDENT & TRUSTEES - None 13. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
There being no further business to discuss, Trustee Camerer moved to adjourn the regular Board meeting and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:47 p.m.
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