Village of Hoffman Estates Village Board met March 2.
Here is the minutes provided by the board:
1. CALL TO ORDER:
Village President William McLeod called the meeting to order at 7:06 p.m. The Village Clerk called the roll. Trustees present: Gary Pilafas, Gary Stanton, Michael Gaeta, Karen Arnet, Karen Mills, Anna Newell
A quorum was present.
ADMINISTRATIVE PERSONNEL PRESENT:
J. Norris, Village Manager
D. O’Malley, Deputy Village Manager
A. Janura, Corporation Counsel
P. Fortunato, Fire Chief
T. Bos, Police Chief
K. Cawley, Asst. Police Chief
J. Nebel, Public Works Director
F. Besenhoffer, IS Director
R. Musiala, Finance Director
M. Saavedra, H&HS Director
P. Seger, HRM Director
S. Ostrovsky, Asst. to the Village Manager
P. Gugliotta, Planning, Building & Code Enforcement Director
2. PLEDGE OF ALLEGIANCE TO THE FLAG:
The Pledge was led Trustee Pilafas.
3. RECOGNITION OF AUDIENCE:
No one wished to be recognized.
4. APPROVAL OF MINUTES:
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 4. Voice vote taken. 6 ayes, 1 abstain. Motion carried.
Approval of Minutes
Minutes from February 17, 2020.
5. CONSENT AGENDA/OMNIBUS VOTE:
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.A. 5.A. Approval of Agenda
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.B. 5.B. Approval of the schedule of bills for March 2, 2020 - $2,482,792.24.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.C.
5.C. Request Board authorization to enter into a two year contract for the purpose of providing advanced email security protection (Managed Security Services) with HIGHERGROUND, Rolling Meadows, IL in an amount not to exceed $48,000.00 per year.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.D.
5.D. Request Board authorization to award a contract for purchase of seven new amplifiers for the Sears Centre Arena public address system to Visua, Neenah, Wisconsin, in an amount not to exceed $17,146.54; and waive formal bidding; and award a contract to install seven amplifiers to Visua, Neenah, Wisconsin, including installation and start up, in an amount not to exceed $6,756.16, in the total amount of $23,902.70.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.E.
5.E. Request Board authorization to waive formal bidding; and award contract for Sears Centre Arena HVAC building automation system replacement to Automated Logic Chicago, Lisle, IL, in an amount not to exceed $241,056.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Mills Gaeta, seconded by Trustee Pilafas, to approve Item 5.F.
5.F. Request Board authorization to award bid and purchase Plymovent vehicle exhaust extraction systems for all current fire stations from Hastings Air Energy Control Inc. New Berlin, WI, in the amount not to exceed $211,400.00.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.G.
5.G. Request Board approval for the Historical Sites Commission to proceed with 2020 budgeted activities and events, in an amount not to exceed $1,100.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.H.
5.H. Request Board authorization to enter into a service agreement with Enel X Inc. to participate in their Emergency Demand Response Program.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.I.
5.I. Request Board authorization to award contract for 2020 parkway tree planting program to St. Aubin Nursery, Kirkland, IL (low bid), in an amount not to exceed $100,000.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.J.
5.J. Request Board authorization to award contract for 2020 contractor parkway tree trimming program to Advanced Tree Care, Lincolnshire, IL (low bid) in an amount not to exceed $50,000.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.K.
5.K. Request Board authorization to award contract for 2020 contracted branch/brush pickup program to Lucas Landscape and Design, Deerfield, IL (low bid) in an amount not to exceed $40,000.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.L.
5.L. Request Board authorization to waive formal bidding; and purchase replacement Transportation and Engineering Division vehicle Unit E98 through the Northwest Municipal Conference Suburban Purchasing Cooperative from Currie Motors, Frankfort, IL, in an amount not to exceed $27,676.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.M.
5.M. Request Board authorization to waive formal bidding; and award contract for the installation of an electronic message board and entryway sign at the Village Hall to Quantum Sign Corp., Sugar Grove, IL in an amount not to exceed $52,730.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
6. REPORTS:
6.A. President’s Report
Proclamation(s)
Trustee Newell read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Mills, to concur with the proclamation proclaiming Tuesday, March 3, 2020 as Jeff Allen Day. Voice vote taken. All ayes. Motion carried.
Jeff Allen accepted his proclamation, introduced his family and was congratulated by the Board.
Trustee Mills read the following proclamation.
Motion by Trustee Stanton, seconded by Trustee Pilafas, to concur with the proclamation proclaiming March 2020 as National Athletic Training Month. Voice vote taken. All ayes. Motion carried.
Greg Garafalo, Head Athletic Coach HEHS, was congratulated by the Board and accepted the proclamation.
Trustee Gaeta read the following proclamation.
Motion by Trustee Stanton, seconded by Trustee Mills, to concur with the proclamation proclaiming March 2020 as National Nutrition Month. Voice vote taken. All ayes. Motion carried.
Dr. Monica Saavedra accepted the proclamation.
Trustee Arnet read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to concur with the proclamation proclaiming March 2020 as National Social Work Month. Voice vote taken. All ayes. Motion carried.
Pamela Rak was congratulated by the Board and accepted the proclamation.
Mayor McLeod read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to concur with the proclamation proclaiming March 2020 as National Women’s History Month. Voice vote taken. All ayes. Motion carried.
Dr. Monica Saavedra accepted the proclamation.
Mayor McLeod wished Village Manager Norris a Happy Birthday, he reminded everyone that early voting is taking place now, that Census Day is April 1, 2020, that the Arts Commission is having and Abe Lincoln program on March 10, 2020 and the Senior Commission will have their spring luncheon on March 11, 2020.
He stated that he participated in a Metro Mayor’s Caucus call regarding the Corona Virus, he stated that the Village was recognized as a Tree City by the Arbor Day foundation, that we had visitors from France with our comic exchange. He stated that he attended Wine Wednesday, his Mayor’s Annual Update Breakfast, a 121 Teachers Union Breakfast and the Blue & Gold ceremony for Pack 100.
6.B. Trustee Comments
Trustee Pilafas asked how the Arts Commission goes about increasing their Summer Concert budget. Mr. Norris said that they should talk to their liaison and ask for it at the mid-year budget review.
Trustee Newell stated that she attended the Eagle Scout ceremony for Spencer Knapp, a JAWA meeting, the Blue & Gold ceremony for Pack 100 and she wished Mr. Norris a Happy Birthday.
Trustee Gaeta stated that he attended the Eagle Scout ceremony for Spencer Knapp, Wine Wednesday, the Mayor’s Annual Update Breakfast, the 42nd Annual 1211 Teacher Union Breakfast, the Blue & Gold ceremony for pack 100 and he wished Mr. Norris a Happy Birthday.
Trustee Mills congratulated the Arts Commission on their Masquerade Mystery Dinner. She stated that attended the Mayor’s Update Breakfast, the retirement luncheon for Fire Lt. Kevin O’Donnell, she wished Mr. Norris a Happy Birthday and stated that she attended her granddaughter Molly’s birthday.
Trustee Stanton wished Mr. Norris a Happy Birthday, he stated that he attended the Mayor’s Update Breakfast, the 42nd Teachers Union Breakfast and the Blue & Gold ceremony for Pack 100.
Trustee Arnet stated that she attended the Blue & Gold ceremony for Pack 10 and she wished Mr. Norris a Happy Birthday.
6.C. Village Manager’s Report
Mr. Norris had no report.
6. D. Village Clerk’s Report
The Village Clerk stated that during the month of February 86 passports were processed and 149 FOIA’s were submitted. Early voting started today with 77 people taking advantage of voting here.
6. E. Committee Reports
Planning, Building & Zoning
Trustee Stanton stated that they would be meeting request authorization to waive bidding and purchase replacement Code Enforcement Division vehicle Unit C92 through Northwest Municipal Conference Suburban Purchasing Cooperative from Currie Motors in an amount not to exceed $21,846 and to receive and file the Planning Division, the Code Enforcement Division and the Economic Development and Tourism monthly reports.
General Administration & Personnel
Trustee Arnet stated that they would be meeting to have a discussion regarding Legislative Update; request Board approval an Ordinance authorizing the reinstatement of the Municipal Load Aggregation Program; and to enter into an agreement with Northern Illinois Municipal Electric Collaborative (NIMEC) for consulting services regarding the Municipal Electric Aggregation Program; request approval of an Ordinance authorizing the sale of personal property owned by the Village of Hoffman Estates; request Board approval of a Resolution increasing the number of members on the Celtic Fest Commission from nine (9) to eleven (11) members and to receive and file the Cable TV, Human Resources Management and Legislative Operations & Outreach Monthly Reports.
Transportation & Road Improvement
Trustee Mills stated that they would be meeting to receive and file the Transportation Division Monthly Report.
7. PLANNING & ZONING COMMISSION:
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to concur with the Planning & Zoning Commission’s recommendation and approve the petitioners’ request.
7.A. Approval of a request by Lisa Christie (owner and applicant) to consider a variation to Zoning Code Section 9-5-2-D-5 to permit a residential addition to be located fourteen (14) feet from the interior side lot line instead of the minimum required fifteen (15) feet; and variation to the Zoning Code Section 9-5-2-D-5 to permit a residential addition to be located thirteen (13) feet from the side yard abutting a street instead of the minimum required thirty (30) feet for the property at 460 Hawthorn Lane, subject to following condition:
1. The addition shall substantially conform to the site plan and elevations submitted with this application.
Discussion
Trustee Stanton asked what the square footage of the addition would be.
Chairperson Combs stated that the addition is not part of the variation.
Mike Anzalone, architect, stated that the variance is for the garage to make it easier for the homeowner’s mother to enter the house, the addition will be in the back and doesn’t require a variation.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
8. ADDITIONAL BUSINESS:
Motion by Trustee Mills, seconded by Trustee Arnet, to approve Item 8.A.
8.A. Request Board approval of Ordinance No. 4781-2020 approving a Second Extended, Amended and Restated Water Supply Agreement between the Village of Hoffman Estates and the Northwest Suburban Joint Action Water Agency (relocation of Agency’s main transmission main along Interstate 90).
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
9. ADJOURNMENT:
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to adjourn the meeting. Voice vote taken. All ayes. Motion carried. Time: 7:48 p.m.
https://www.hoffmanestates.org/Home/ShowDocument?id=22225
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