Village of Hoffman Estates General Administration & Personnel Committee met March 16

By Angelica Saylo Pilo

May 15, 2020

Village of Hoffman Estates General Administration & Personnel Committee met March 16.

Here is the minutes provided by the committee:

I. Voice

Members in Attendance:

Karen Arnet, Chairperson

Karen Mills, Vice Chairman

Gary Stanton, Trustee via Electronic Attendance

Anna Newell, Trustee

Gary Pilafas, Trustee

Michael Gaeta, Trustee

Mayor William D. McLeod

Management Team Members in Attendance:

James Norris, Village Manager

Dan O'Malley, Deputy Village Manager

Arthur Janura, Corporation Couns~l

Peter Gugliotta, Director of Dev. Services

Rachel Musiala, Director of Finance

Bev Romanoff, Village Clerk

Patti Cross, Asst. Corporation Counsel

Suzanne Ostrovsky, Asst. to the Village Mgr.

The General Administration & Personnel Committee meeting was called to order at 7:03 pm.

II. Approval of Minutes

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve the General Administration & Personnel Committee meeting minutes of February 10, 2020. Voice vote taken. All ayes. Motion carried.

NEW BUSINESS

1. Discussion regarding Legislative Update.

An item summary sheet from Matt Galloway was presented to Committee.

Jim Norris addressed the Committee and reported that lawmakers have introduced over 3,000 new pieces of legislation which are being reviewed at this time.

2. Request approval:

a) of an Ordinance authorizing the reinstatement of the M;unicipal Load Aggregation Program or a 100% Renewable Energy Program; and

b) to waive bidding and authorize the solicitation of bids and allow the Village Manager to enter into a contract with a third party supplier.

An item summary sheet from Dan O'Malley and Suzanne Ostrovsky was presented to Committee.

Suzanne Ostrovsky and Dan O'Malley addressed the Committee and reported that the Village enacted the initial electric aggregation program in 2012 and the program continued to generate cost savings for residents through mid-2017. Cost savings have not been experienced from recent municipal aggregation bids for electric supply.

The I 00% Renewable Aggregation Program offers 100% renewably energy and is seamless for electric customers who will receive their bill from ComEd and pay the same ComEd default rate.

The only expense associates with this program would be staff time necessary to manage the program. There is no savings or expense to residents or businesses with this progdm.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve an ordinance authorizing the reinstatement of the Municipal Load Aggregation Program or a 100% Renewable Energy Program; and waive bidding and authorize the solicitation of bids and allow the Village Manager to enter into a contract with a third party supplier. Voice vote taken. All ayes. Motion carried.

3. Request approval to enter into an agreement with Northern Illinois Municipal Electric Collaborative (NIMEC) for consulting services regarding the Municipal Electric Aggregation Program.

An item summary sheet from Dan O'Malley and Suzanne Ostrovsky was presented to Committee.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to enter into an agreement 1 with Northern Illinois Municipal Electric Collaborative (NIMEC) for consulting services regarding the Municipal Electric Aggregation Program. Voice vote taken. All ayes. Motion carried.

4. Request approval of an ordinance authorizing the sale of personal property owned by the Village of Hoffman Estates.

An item summary sheet from Matthew Galloway was presented to Committee.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve an ordinance authorizing the sale of personal property owned by the Village of Hoffman Estates. Voice vote t*en. All ayes.

Motion carried.

5. Request approval of a resolution increasing the number of members on the Celtic Fest Commission from nine (9) to eleven (11) members.

An item summary sheet from Jim Norris was presented to Committee.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve a resolution increasing the number of members on the Celtic Fest Commission from nine (9) to eleven (11) members. Voice vote taken. All ayes. Motion carried.

REPORTS (INFORMATION ONLY}

1. Cable TV Monthly Report

The Cable TV Monthly Report was received and filed.

2. Human Resources Management Monthly Report.

The Human Resources Management Monthly Report was received and filed.

3. Legislative Operations and Outreach Monthly Report

The Legislative Operations and Outreach Monthly Report was received and filed.

III. President's Report

IV. Other

V. Items in Review

VI. Adjournment

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to adjourn the meeting at 7:16 p.m. Voice vote taken. All ayes. Motion carried.