Village of Bartlett Village Board met March 24.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. in the Council Chambers.
2. ROLL CALL
PRESENT: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke and President Wallace
ABSENT: None
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Human Resources Director Janelle Terrance, Economic Development Coordinator Tony Fradin, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Assistant Finance Director Matt Coulter, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Planning & Development Director Roberta Grill, Building Director Brian Goralski, Head Golf Professional Phil Lenz, Grounds Superintendent Kevin DeRoo, Food & Beverage Manager Paul Petersen, Police Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. PLEDGE OF ALLEGIANCE
4. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
There were no additions or subtractions to the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Consent Agenda, and the items designated to be approved by consent therein.
Trustee Deyne moved to approve the Consent Agenda and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
5. MINUTES – Covered and approved under the Consent Agenda.
6. BILL LIST – Covered and approved under the Consent Agenda.
7. TREASURER’S REPORT
Finance Director Todd Dowden stated that this was the January, 2020 Treasurer’s Report. He then presented the Municipal Sales Tax Report through November, 2019, and stated that it totaled $243,184 and was up $21,900 from the previous month last year (almost 10%). Motor Fuel Tax distribution through December, 2019 totaled $180,890, of that $122,000 was the old MFT tax and $58,265 is the new transportation renewal fund.
8. PRESIDENT’S REPORT
President Wallace presented Ordinance 2020-21, an Ordinance of the Village of Bartlett Ratifying a Declaration of Local State of Disaster and Continuing, Extending and Renewing the Same Pursuant to Title 2, Chapter 2, of the Bartlett Municipal Code and Pursuant to 65 ILCS 5/11-1-6.
Trustee Deyne moved to approve Ordinance 2020-21, an Ordinance of the Village of Bartlett Ratifying a Declaration of Local State of Disaster and Continuing, Extending and Renewing the Same Pursuant to Title 2, Chapter 2, of the Bartlett Municipal Code and Pursuant to 65 ILCS 5/11-1-6 and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO APPROVE ORDINANCE 2020-21
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
9. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Reinke asked how the staff was doing and if they knew how appreciative the
Board is with their efforts to keep the village moving, the water going and the police on the streets.
Village Administrator Paula Schumacher stated that the staff does know and are feeling appreciated. The police department is concerned with having the masks, gloves and protective equipment that they need to work in the field. The local Jewel, Walmart in Elk Grove Village and Dr. Durango’s office have all dropped off supplies for the police department. A lot of the responses on social media have been very responsive. She stated that the staff has been focused on delivering services in the safest way possible to the residents and keeping the municipal staff safe and within guidelines. The departments remain open and continue to provide services in lots of creative ways. They have maximized the employees that can work from home and those that cannot are working on skeleton crews that rotate throughout the week/day so we have coverage for functions that cannot be performed remotely. We are practicing social distancing for those at Village Hall, police department, public works and golf. All the departments have phones so they can answer questions that the public may have. They are doing daily updates on social media as well as the website. Today they launched a special page for businesses related to the pandemic with information and resources all in one place. The police department had an experiment with doing role call using the telephone capabilities in the squad cars. All staff meetings are done remotely through Zoom. Planning and Development Services have done Zoom calls with developers. They continue plan review and issuing permits and inspections in the safest manner possible. With businesses that have not been identified as essential (closed), the police department has been doing extra patrol and business watches to make sure they are secure. Residents will see public works trucks in the neighborhoods as they are responding to specific calls or checking different facilities. The sweeper will be out and they have extended the deadline for business license and liquor license renewals to June 1st. They are not doing water shutoffs and will not be charging late fees through April. They have spent a lot of time on conference calls sharing information. She has been very grateful for the management team, IT staff and the frontline staff for their hard work, flexibility, creativity and innovation.
Trustee Carbonaro stated that whether you are at work or not, you are still an essential worker. He has added people that he knows personally or those that he knows from the village to his prayer list because they are out there and putting themselves in extreme danger. Please be well, everyone.
Trustee Gabrenya wanted to applaud the village since she has an interesting perspective being married to the fire chief. She applauded the village, fire and park district, townships.
She has seen from a different perspective how all of them have been working together.
The average resident would not know that so this is why she is sharing it. You all have many conversations about best practices and what you can do to support the resident’s but you have all had conversations on how to support one another. She thinks that is tremendous and in terms of governmental relations, it is so beneficial to take care of our community and truly the definition of community. She applauded Paula and Chief Ullrich who is staying involved in those inter-governmental meetings. She is very impressed how well they work together.
President Wallace stated that he has talked to Paula many evenings after hours and really appreciated her and the staff’s efforts.
10. TOWN HALL
Terry Witt, 471 S. Western Ave [Read by Village Clerk Lorna Giless]
The Chicago Metropolitan Agency for Planning has sent the village an IGA proposal for a Bike Plan that has been sent to members of the bike committee individually since they have not been able to meet. His hope is they return a positive recommendation and that you direct the staff to prepare an acceptance agreement for a bike plan. Accepting now would give professional planners an opportunity to complete preliminary work that will be necessary for when public meetings can begin.
Riding a bike is fun. His neighbors have bikes in their garages. Some say they would ride but they are afraid to be hit by a car. I get it. I do not always get three feet from cars but drivers will tell me they are afraid they will hit me. A bike plan will get more of us out enjoying our families safely on bicycles.
Also, the downtown is developing a welcoming entertainment district between Western Ave and Main Street. He would like to suggest now moving the commuter parking at Western-Bartlett Ave to Site E across from the Metra. The entertainment district has made the Western Bartlett site more attractive than Site E as the apartment complex recommended in the TOD plan. It would foster finally making one metra station by paving over Site E and even building an ADA pedestrian tunnel connecting the parking lots. It could also bring us closer to becoming a Bicycle Friendly Community.
Thank you for your time. Hope everyone gets out to take walks and rides as the currently recommended exercise.
11.STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that there was no report.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GABRENYA
Trustee Gabrenya stated that there was no report.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that Resolution 2020-23-R, a Resolution Approving of the Janitorial Services Agreement Between the Village of Bartlett and Multisystem Management System; Resolution 2020-24-R, a Resolution Approving of Disbursement Request for Payout No.15 from the Subordinate Lien Tax Increment Revenue Note, Series 2016 for the Elmhurst Chicago Stone Bartlett Quarry Redevelopment Project were covered and approved under the Consent Agenda.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that there was no report.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN CAMERER
Trustee Camerer presented Resolution 2020-22-R Approving of the Second Amendment to Sewer Service Agreement with Bartlett, IL.
Trustee Camerer moved to approve Resolution 2020-22-R, a Resolution Approving of the Second Amendment to Sewer Service Agreement with Bartlett, IL and that motion was seconded by Trustee Deyne.
Public Works Director Dan Dinges stated that this is 22.32
ROLL CALL VOTE TO APPROVE RESOLUTION 2020-22-R
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Camerer stated that Resolution 2020-25-R, a Resolution Approving of the NonExclusive License Agreement Between the Village of Bartlett and the Board of Education of School District U-46 and Ordinance 2020-26, an Ordinance Authorizing the Sale by Internet Auction of Surplus Personal Property Owned by the Village of Bartlett were covered and approved under the Consent Agenda.
12. NEW BUSINESS
13. QUESTION/ANSWER PRESIDENT & TRUSTEES - None
14. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
President Wallace stated that the Board will be going into the Committee of the Whole meeting and then into Executive Session to Discuss Collective Negotiation Matters Pursuant to Section 2(c)2 of the Open Meetings Act and also to Discuss Sale of Village Owned Property Pursuant to Section 2(c)6 of the Open Meetings Act immediately following the close of this meeting.
There being no further business to discuss, Trustee Camerer moved to adjourn the regular Board meeting and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:20 p.m.
https://www.village.bartlett.il.us/Home/ShowDocument?id=11049
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