Village of Buffalo Grove Village Board met Feb. 18.
Here is the minutes provided by the board:
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Stein, Ottenheimer, Weidenfeld, Johnson, Smith and Pike.
Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Jenny Maltas, Deputy Village Manager; Chris Stilling, Deputy Village Manager; Bob Nowak, Finance Department; Art Malinowski, Director of Human Resources; Evan Michel, Management Analyst; Nicole Woods, Deputy Director of Community Development; Darren Monico, Village Engineer; Mike Reynolds, Director of Public Works; Mike Skibbe, Deputy Director of Public Works; Dave Haisma, Public Works; Geoff Tollefson, Director of Golf Operations; Julie Kamka, Deputy Clerk; Deputy Police Chief Eisenmenger; Deputy Police Chief Szos; Fire Chief Baker; and Deputy Fire Chief Wagner.
APPROVAL OF MINUTES
Moved by Ottenheimer, seconded by Weidenfeld, to approve the minutes of the January 21, 2020 Regular Meeting. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
Moved by Stein, seconded by Smith, to approve the minutes of the February 3, 2020 Special Meeting. Upon roll call, Trustees voted as follows:
AYES: 5 – Stein, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
ABSTAIN: 1 – Ottenheimer
Motion declared carried.
Moved by Weidenfeld, seconded by Johnson, to approve the minutes of the February 3, 2020 Committee of the Whole Meeting. Upon roll call, Trustees voted as follows:
AYES: 5 – Stein, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
ABSTAIN: 1 – Ottenheimer
Motion declared carried.
WARRANT #1311
Mr. Nowak read Warrant #1311. Moved by Weidenfeld, seconded by Johnson, to approve Warrant #1311 in the amount of $3,102,621.42 authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
VILLAGE PRESIDENT’S REPORT
The Village Clerk reminded residents that March 17, 2020 is Election Day and reviewed the various methods of casting a ballot.
The Village Clerk urged residents to be sure that they complete the 2020 Census form, highlighting the benefit to the Village and the importance of a complete count.
VILLAGE MANAGER’S REPORT
Adrian Johnson, Board of Fire & Police Commissioners, briefly reviewed the background of Jacob Sjodin, after which she administered the Oath of Office to him. Police Officer Sjoden was then welcomed and congratulated by the audience and the Board as his badge was pinned on.
CONSENT AGENDA
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda.
Proclamation - National Engineers Week
Motion to approve a Proclamation declaring the week of February 16-22, 2020 as National Engineers Week in the Village of Buffalo Grove.
Woodman’s Fueling Station
Motion to approve Development Improvement Agreement for Woodman’s Unattended Fueling Station located at 1515 Deerfield Parkway, subject to review and approval by the Village Attorney and subject to Final Engineering Plan review.
Resolution No. 2020-8 – 2020 Volume Cap
Motion to pass Resolution No. 2020-8, reallocating the 2020 Volume Cap to the Village of Buffalo Grove.
Ordinance No. 2020-9 – Metro Storage
Motion to pass Ordinance No. 2020-9, approving a Text Amendment in the Industrial District to allow Incidental Retail Uses as a Special Use. Metro Storage located at 847 Deerfield Road, is seeking a Text Amendment to the Zoning Ordinance to allow incidental retail sales as a Special Use in the Industrial District.
Ordinance No. 2020-10 – Metro Storage
Motion to pass Ordinance No. 2020-10, approving a Special Use for an Incidental Retail Use for 847 Deerfield Parkway.
Ordinance No. 2020-11 – Sushi Grove
Motion to pass Ordinance No. 2020-11 amending Chapter 5.20 – Liquor Controls. A Class A liquor license is reserved for Yang Group Inc. d/b/a Sushi Grove at 154 McHenry Road.
Ordinance No. 2020-12 – Ciorba Group
Motion to pass Ordinance No. 2020-12 approving the Ciorba Group Lift Station Construction Administration Services.
Ordinance No. 2020-13 – Ciorba Group
Motion to pass Ordinance No. 2020-13 approving the Ciorba Group Design Supplement.
Moved by Ottenheimer, seconded by Stein, to approve the Consent Agenda. Upon roll call, Trustees voted as follows on the Consent Agenda:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
RESOLUTION NO. 2020-9 – ZEN CITY TECHNOLOGIES
Moved by Johnson, seconded by Smith, to pass Resolution No. 2020-9, authorizing the Village Manager to execute an Agreement with ZenCity Technologies US Inc. for Data Analysis in an amount not to exceed $20,000.00 and in accordance with materials contained in Board packets.
Mr. Michel reviewed the proposed resolution, details of which are contained in his memo to Mr. Bragg of February 13, 2020, after which he answered questions from the Board.
The motion was amended to add: “subject to review and approval by the Village Attorney”. Trustees Johnson and Smith agreed to the amendment.
Upon roll call, Trustees voted as follows on the amended motion
AYES: 5 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 1 – Pike
Motion declared carried.
RESOLUTION NO. 2020-10 – POLICY CONFLUENCE, INC.
Moved by Johnson, seconded by Weidenfeld, to pass Resolution No. 2020-10, authorizing the Village Manager to execute an Agreement with Policy Confluence Inc. for Citizen Surveying Services in an amount not to exceed $50,770.00 and in accordance with materials contained in Board packets.
Mr. Michel reviewed the proposed resolution, details of which are contained in his March 17, 2017 memo to Mr. Bragg, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2020-14 – 100 HALF DAY ROAD
Moved by Johnson, seconded by Weidenfeld, to pass Ordinance No. 2020-14, approving a variation for a Public Safety Communication Antenna at 100 Half Day Road.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of February 13, 2020, after which he and Mr. Skibbe answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2020-15 – FIRE STATION 26
Moved by Johnson, seconded by Smith, to pass Ordinance No. 2020-15, approving a Special Use and Variation for a Public Safety Communication Antenna at 1051 Highland Grove and 109 Deerfield Parkway as described in Board packets.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2020-16 – EQUIPMENT PURCHASSE
Moved by Pike, seconded by Weidenfeld, to pass Ordinance No. 2020-16, approving a Sewer and Catch Basin Cleaner Equipment purchase in a total not to exceed amount of $429,850.00, and in accordance with materials contained in Board packets.
Mr. Haisma reviewed the proposed ordinance, details of which are contained in Mr. Whalen’s memo to Mr. Robinson of February 6, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2020-17 – WATER SUPPLY CONTRACT
Moved by Pike, seconded by Johnson, to pass Ordinance No. 2020-17, approving a Restated and Amended Water Supply Contract – Northwest Water Commission
Mr. Bragg reviewed the proposed ordinance, details of which are contained in his memo to the Board of February 12, 2020.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2020-18 – TIF DISTRICT
Moved by Smith, seconded by Johnson, to pass Ordinance No. 2020-18, authorizing the completion of a Feasibility and Eligibility Study for the proposed 2020 Buffalo Grove Lake Cook Road TIF District.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
RESOLUTION NO. 2020-11 – TIF DISTRICT
Moved by Smith, seconded by Johnson, to pass Resolution No. 2020-11, an Inducement Resolution regarding the possible adoption of the 2020 Buffalo Grove Lake Cook Road Tax Increment Financing District
Mr. Stilling reviewed the proposed resolution, details of which are contained in his memo to Mr. Bragg of February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2020-19 – TIF DISTRICT
Moved by Smith, seconded by Ottenheimer, to pass Ordinance No. 2020-19, establishing a Tax Increment Financing Interested Parties Registry for the Proposed 2020 Buffalo Grove Lake Cook Road TIF District.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2020-20 – GHA DESIGN AND CONSTRUCTION ENGINEERING
Moved by Stein, seconded by Johnson, to pass Ordinance No. 2020-20, 2020-2022 Gewalt Hamilton Associates design and construction engineering contract for a portion of the Village’s Infrastructure Modernization Program for 2020 through 2022, subject to review and approval of the Village Attorney.
Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Ms. Maltas of February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2020-21 – BLA DESIGN AND CONSTRUCTION ENGINEERING
Moved by Stein, seconded by Ottenheimer, to pass Ordinance No. 2020-21, 2020-2022 BLA design and construction engineering contract for a portion of the Village’s Capital Improvement construction for 2020 through 2022, in accordance with materials contained in Board packets.
Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Ms. Maltas of February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2020-22 – 2020-2022 SOIL & CONSTRUCTION MATERIAL TESTING
Moved by Stein, seconded by Ottenheimer, to pass Ordinance No. 2020-22, 2020-2022 Soil and Construction Material Testing, in accordance with materials contained in Board packets.
Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
CPR DEVICES
Moved by Smith, seconded by Weidenfeld, to waive bids and authorize staff to purchase two LUCAS CPR devices from Stryker at a total cost not to exceed $28,574.05.
Chief Baker reviewed this proposal, details of which are contained in his memo of February 13, 2020 to Mr. Bragg, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
RADIO EQUIPMENT
Moved by Smith, seconded by Weidenfeld, to waive bids and authorize staff to purchase six Motorola portable radios at a total not to exceed amount of $53,538.30 from Motorola Solutions.
Chief Baker reviewed this proposal, details of which are contained in his memo of February 13, 2020 to Mr. Bragg, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight’s agenda; there were no such questions.
EXECUTIVE SESSION
Moved by Stein, seconded by Ottenheimer, to move to Executive Session to discuss Section 2(C)(1) of the Illinois Open Meetings Act: the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Public Body or Legal Counsel for the Public Body, including hearing testimony on a complaint lodged against an employee of the Public Body or against Legal Counsel for the Public Body to determine its validity; and Section 2(C)(21) of the Illinois Open Meetings Act: Discussion of Minutes of Meetings lawfully closed under this Act, whether for purposes of approval by the Body of the Minutes or Semi-Annual Review of the Minutes as mandated by Section 2.06; and Section 2(C)(2) of the Illinois Open Meetings Act: Collective Negotiating Matters between the Public Body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
The Board moved to Executive Session from 8:50 P.M. until 9:44 P.M.
ADJOURNMENT
Moved by Smith, seconded by Johnson, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried.
The meeting was adjourned at 9:45 P.M.
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