Village of Buffalo Grove Board Village Board met Dec. 2.
Here is the minutes provided by the board:
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Stein, Ottenheimer, Weidenfeld, Johnson Smith and Pike.
Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Jenny Maltas, Deputy Village Manager; Chris Stilling, Deputy Village Manager; Andrew Brown, Deputy Finance Director; Art Malinowski, Director of Human Resources; Katie Golbach, Human Resources Management Analyst; Brett Robinson, Director of Purchasing; Evan Michel, Management Analyst; Darren Monico, Village Engineer; Mike Reynolds, Director of Public Works; Mike Skibbe, Deputy Director of Public Works; Bryan Beitzel, Maintenance Superintendent; Dave Haisma, Public Works; Julie Dziewior, Deputy Clerk; Geoff Tollefson, Director of Golf Operations; Police Chief Casstevens; Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Johnson, seconded by Ottenheimer, to approve the minutes of the October 21, 2019 Regular Meeting. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
Moved by Weidenfeld, seconded by Ottenheimer, to approve the minutes of the October 28, 2019 Special Meeting. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
Moved by Weidenfeld, seconded by Johnson, to approve the minutes of the November 4, 2019 Regular Meeting. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
Moved by Stein, seconded by Smith, to approve the minutes of the November 18, 2019 Special Meeting.
It was requested that the word “general” be inserted before “wage increases” in the second line of the last paragraph in the FY 2020 Budget Presentation. Trustees Stein and Smith approved the amended minutes. Upon roll call, Trustees voted as follows on the amended minutes:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
WARRANT #1308
Mr. Brown read Warrant #1308. Moved by Ottenheimer, seconded by Johnson, to approve Warrant #1308 in the amount of $5,440,291.81 authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
VILLAGE PRESIDENT’S REPORT
President Sussman appointed Stuart G. Berman to the Board of Fire and Police Commissioners. Moved by Stein, seconded by Smith, to concur with President Sussman’s appointment. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
Mr. Berman stated that it is an honor to serve the Village of Buffalo Grove and thanked the Board for the opportunity to do so.
VILLAGE MANAGER’S REPORT
Fire Chief Baker briefly reviewed the background of the Buffalo Grove Fire Department’s newest member, FF/PM Dustin Baniqued who was sworn in on November 11, 2019. FF/PM Baniqued was then presented with his badge, which was pinned on by his wife, as he was congratulated by the audience and the Board.
Police Office Carlson briefly reviewed the Saved by the Belt Award, after which he described a traffic accident in which Bob and Joyce Kang were involved and were saved from serious injury by use of their seat belts.
Mr. Reynolds reviewed the Village’s Infrastructure Modernization Project, referring to a PowerPoint presentation as he spoke. Further details of this project are contained in his memo of November 25, 2019 to Mr. Bragg. Staff then answered questions from the Board. The Public Works Department was complimented for their efforts in developing this plan.
Mr. Bragg announced the 2020 Village Board Meeting Schedule, noting that, if there were no objections from the Board, staff will publish as required; there were no objections.
PUBLIC HEARING – FY 2020 BUDGET
At 7:58 P.M., President Sussman re-opened the Public Hearing continued from November 18, 2019 regarding the FY 2020 Village Budget.
President Sussman asked if there were any questions or comments from the audience on the proposed 2020 budget; there were none.
President Sussman continued the Public Hearing until later on in the meeting.
REPORTS FROM TRUSTEES
Trustee Stein noted that he had received several questions from residents with regard to appealing their Property Tax Assessments, and he reviewed the procedure to be followed for those appeals.
CONSENT AGENDA
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda.
Utility Easement Agreement
Motion to approve utility easement in Outlot A of the Roslyn Woods Subdivision pending Attorney review.
Competitive Bids
Motion to approve authorization to seek competitive bids for various projects.
Competitive Proposals
Motion to approve authorization to waive bids and seek competitive proposals for FY 2020 projects.
Cardiac Monitor Purchase
Motion to waive bids and authorize staff to purchase one replacement cardiac monitor at a total not to exceed amount of $31,237.06 from Zoll Medical Corporation. Resolution No. 2019-40 – Construction on State Highways
Motion to pass Resolution No. 2019-40 for construction on State highways as required by IDOT.
Ordinance No. 2019-59 – LPA IDOT Agreement
Motion to pass Ordinance No. 2019-59, approval of LPA IDOT Agreement for the Raupp Boulevard Bridge.
Ordinance No. 2019-60 – 200 Timber Hill Road
Motion to pass Ordinance No. 2019-60, re-authorizing the Special Use for a Child Day Care Home in the R-5a Residential Zoning District, 200 Timber Hill Road.
Ordinance No. 2019-61 – 303 Gardenia Lane
Motion to pass Ordinance No. 2019-61, re-authorizing the Special Use for a Child Day Care Home in the R-9 Residential Zoning District, 303 Gardenia Lane.
Ordinance No. 2019-62 – 330 University Drive
Motion to pass Ordinance No. 2019-62, re-authorizing the Special Use for a Child Day Care Home in the R-5a Residential Zoning District, 330 University Drive.
Ordinance No. 2019-63 – 315 Gardenia Lane
Motion to pass Ordinance No. 2019-63, re-authorizing the Special Use for a Child Day Care Home in the R-9 Residential Zoning District, 315 Gardenia Lane.
Ordinance No. 2019-64 – 371 Springside
Motion to pass Ordinance No. 2019-64, re-authorizing the Special Use for a Child Day Care Home in the R-4a Residential Zoning District, 371 Springside Lane.
Ordinance No. 2019-65 – 554 Patton Drive
Motion to pass Ordinance No. 2019-65, re-authorizing the Special Use for a Child Day Care Home in the R-5a Residential Zoning District, 554 Patton Drive.
Ordinance No. 2019-66 – 621 Harris Drive
Motion to pass Ordinance No. 2019-66, re-authorizing the Special Use for a Child Day Care Home in the R-9 Residential Zoning District, 621 Harris Drive.
Ordinance No. 2019-67 – 47 Chestnut Terrace
Motion to pass Ordinance No. 2019-67, re-authorizing the Special Use for a Child Day Care Home in the R-4 Residential Zoning District, 47 Chestnut Terrace.
Ordinance No. 2019-68 – Fee & Fine Update
Motion to pass Ordinance No. 2019-68, updating the Fee and Fine Ordinance.
Ordinance No. 2019-69 – Raffles
Motion to pass Ordinance No. 2019-69, amending Chapter 5.09 – Raffles.
Moved by Smith, seconded by Ottenheimer, to approve the Consent Agenda. Upon roll call, Trustees voted as follows on the Consent Agenda:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried
ORDINANCE NO. 2019- 70 - GENERAL OBLIGATION BONDS 2010B
Moved by Weidenfeld, seconded by Johnson, to pass Ordinance No. 2019-70, refunding General Obligation Bonds 2010B, in accordance with materials contained in Board packets and on the dais tonight.
Trustee Stein recused himself from this discussion.
Mr. Brown reviewed the proposed ordinance, details of which are contained in his memo to the Village Board and Mr. Bragg of December 2, 2019.
Anthony Miceli, Senior Vice President of Speer Financial Inc., further reviewed the bidding process.
Upon roll call, Trustees voted as follows:
AYES: 5 – Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
RECUSED: 1 – Stein
Motion declared carried.
RESOLUTION NO. 2019-41 – BUFFALO GROVE ROAD PROJECT
Moved by Stein, seconded by Smith, to pass Resolution No. 2019-41, approving the Buffalo Grove Road Project Specific Agreement, in accordance with materials contained in Board packets.
Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Ms. Maltas of November 20, 2019, after which staff answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
RESOLUTION NO. 2019-42 – BUFFALO GROVE ROAD
Moved by Stein, seconded by Weidenfeld, to pass Resolution No. 2019-42, approving a Dedication of Right of Way and Grant of Easements – Buffalo Grove Road.
Mr. Monico reviewed the proposed resolution, details of which are contained in his memo to Ms. Maltas of November 21, 2019.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
RESOLUTION NO. 2019-43 – PERSONNEL MANUAL
Moved by Ottenheimer, seconded by Stein, to pass Resolution No. 2019-43, amending the Village’s Personnel Manual to include an updated Drug and Alcohol Free Workplace Policy, in accordance with materials contained in Board packets.
Ms. Maltas reviewed the proposed resolution, details of which are contained in Mr. Malinowski’s memo to her and Mr. Bragg of November 26, 2019, after which she and Mr. Bragg answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2019-71 – CUSTODIAL SERVICES
Moved by Pike, seconded by Ottenheimer, to pass Ordinance No. 2019-71, to authorize the Village President to execute an agreement for Custodial Services with Crystal Maintenance Services Corporation pending final review and approval of the agreement by the Village Attorney.
Mr. Robinson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of November 18, 2019, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2019-72 – “BEET HEET”
Moved by Pike, seconded by Smith, to pass Ordinance No. 2019-72, authorizing waiver of bids and purchase of “Beet Heet” from K-Tech Specialty Products at a price not to exceed $56,000.00 for the 2019-2020 snow season.
Mr. Robinson reviewed the proposed ordinance, details of which are contained in the memo from Bryan Beitzel to Mr. Bragg of November 21, 2019, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2019-73 – LINK CROSSING
Moved by Johnson, seconded by Weidenfeld, to pass Ordinance No. 2019-73, granting variations to the Sign Code for Link Crossing Development Signs in accordance with materials contained in Board packets.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of November 21, 2019.
After Board discussion with regard to the signs, Greg Heinrich, K. Hovnanian Homes, agreed to remove the “Model Open” banners, and the motion was amended to remove “Sign N” from the proposed ordinance. Trustees Johnson and Weidenfeld concurred with the amendment.
Upon roll call, Trustees voted as follows on the amended motion:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2019-74 – 1525 DEERFIELD PARKWAY
Moved by Weidenfeld, seconded by Johnson, to pass Ordinance No. 2019-74, granting an amendment to Planned Development Ordinance No. 2016-66 to allow for a new automobile service station with variations to the Zoning Ordinance and Sign Code for the property located at 1525 Deerfield Parkway, in accordance with materials contained in Board packets.
Mr. Stilling reviewed the proposed ordinance, details of which may be found in his memo to Mr. Bragg of November 21, 2019. Several members of the Board had questions, which were answered and clarified by Mr. Stilling and James Arneson, representing Woodman’s. Mr. Stilling confirmed that there have been no issues at all with the current service station on the Woodman’s property.
Several residents of nearby properties noted concerns about gasoline getting into the wells that supply their water, safety of an unattended gas station, and the need for a third gas station in the immediate area. They were assured by Mr. Arneson that the tanks are double walled so there is no danger of gasoline leaking into the water supply, that safety concerns have been addressed, and that the success of the current Woodman’s facility indicates that the demand exists for this proposal.
Upon roll call, Trustees voted as follows:
AYES: 5 – Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 1 – Weidenfeld
Motion declared carried.
ORDINANCE # 2019-75 – 723 HASTINGS
Moved by Johnson, seconded by Smith, to pass Ordinance No. 2019-75, granting a Special Use for a Nonacademic School, Class and Instruction (Fitness Facility) in the Industrial District at 723 Hastings, in accordance with materials contained in Board packets.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of November 21, 2019.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE # 2019-76 – LEVY & COLLECTION OF TAXES
Moved by Weidenfeld, seconded by Ottenheimer, to pass Ordinance No. 2019-76, for the levy and collection of taxes for the fiscal year commencing on the 1st day of January 2020 and ending on the 31st day of December 2020, in accordance with materials contained in Board packets.
Mr. Brown reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of November 21, 2019.
Upon roll call, Trustees voted as follows:
AYES: 5 – Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
ABSTAIN: 1 – Stein
Motion declared carried.
ORDINANCE # 2019-77 – TAX ABATEMENT
Moved by Weidenfeld, seconded by Stein, to pass Ordinance No. 2019-77, abating taxes levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois
Mr. Brown reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
RESOLUTION NO. 2019-44 – LAKE COUNTY
Moved by Weidenfeld, seconded by Ottenheimer, to pass Resolution No. 2019-44, requesting the County of Lake not to collect the Loss in Collection on Taxable Property, in accordance with materials contained in Board packets.
Mr. Brown reviewed the proposed resolution, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
RESOLUTION NO. 2019-45 – COOK COUNTY
Moved by Weidenfeld, seconded by Stein, to pass Resolution No. 2019-45, requesting the County of Cook not to collect the Loss in Collection on Taxable Property, in accordance with materials contained in Board packets.
Mr. Brown reviewed the proposed resolution, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
ORDINANCE NO. 2019-78 – FY 2020 BUDGET
Moved by Ottenheimer, seconded by Johnson, to pass Ordinance No. 2019-78, adopting the Fiscal Year 2020 (January1-December 31, 2020) Budget for the Village of Buffalo Grove
Mr. Brown reviewed the proposed resolution, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared.
Trustee Ottenheimer commented that he is proud to support the proposed budget, noting that these are challenging times in which to deliver the highest possible level of service in a fiscally responsible manner, and he thanked Mr. Brown and the entire staff for their efforts in delivering this document.
Trustee Johnson also thanked Mr. Brown and the entire staff for their efforts; she noted that there is no increased spending in this document other than mandated costs such as pensions and road improvements by the County. The infrastructure replacement plan is the result of aging infrastructure and will be an asset to residents for many years to come, and although they will increase, Buffalo Grove’s water rates are still among the lowest in the surrounding area.
President Sussman thanked the staff for their efforts in the budget compilation and presentation.
Upon roll call, Trustees voted as follows:
AYES: 5 – Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 1 – Stein
Motion declared carried.
President Sussman closed the Public Hearing at 9:29 P.M.
ORDINANCE NO. 2019-79 – MAP
Moved by Ottenheimer, seconded by Weidenfeld, to pass Ordinance No. 2019-79, approving a side Letter of Agreement between the Village of Buffalo Grove and the Metropolitan Alliance of Police, which provides for a 2.5% increase for police patrol officers represented by the Metropolitan Alliance of Police, for the period of January 1, 2020 through December 31, 2020 and is consistent with funds programmed in the Village’s 2020 budget.
Mr. Malinowski reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of November 19, 2019.
Upon roll call, Trustees voted as follows:
AYES: 5 – Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
ABSTAIN: 1 – Stein
Motion declared carried.
RESOLUTION NO. 2019-46 – 2020 PAY RANGES
Moved by Weidenfeld, seconded by Johnson, to pass Resolution No. 2019-46, approving the 2020 Pay Ranges, in accordance with materials contained in Board packets.
Mr. Malinowski reviewed the proposed resolution, details of which are contained in the memo that he and Ms. Golbach sent to Mr. Bragg and Ms. Maltas on November 19, 2019.
Upon roll call, Trustees voted as follows:
AYES: 5 – Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
ABSTAIN: 1 – Stein
Motion declared carried.
RAFFLE LICENSE FEE
Moved by Ottenheimer, seconded by Weidenfeld, to approve a Raffle License Fee for St. Mary Parish, 10 N. Buffalo Grove Road, in accordance with materials contained in Board packets.
Mrs. Dziewior reviewed the proposed request, details of which are contained in her memo to Mr. Bragg of November 26, 2019.
Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
MEETING CANCELLATION
Moved by Johnson, seconded by Weidenfeld to cancel the December 16, 2019 Regular Meeting of the Buffalo Grove Village Board. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight’s agenda; there were no such questions.
ADJOURNMENT
Moved by Weidenfeld, seconded by Johnson, to adjourn the meeting. Upon roll call, Trustees voted as follows:
AYES: 6 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 – None
Motion declared carried.
The meeting was adjourned at 9:37 P.M.
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