Village of Bartlett President and Board of Trustees met Sept. 17.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of September 17, 2019 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. in the Council Chambers.
2. ROLL CALL
PRESENT: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke and President Wallace
ABSENT: Trustee Gabrenya
ALSO PRESENT: Village Administrator Paula Schumacher, Economic Development Coordinator Tony Fradin, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Planning & Development Services Director Roberta Grill, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Building Director Brian Goralski, Grounds Superintendent Kevin DeRoo, Police Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Deputy Chief Jim Durbin, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION – Pastor Rob Ritacco from Jesus Journey Church gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Camerer stated that he would like to add Resolution 2019-74-R, a Resolution Approving the Engineering Services Agreement Between the Village of Bartlett and Strand Associates Inc. as well as a contract for the purchase of a 2019 Ventrac Multipurpose Mowing/Snow Machine from Burris Equipment Co. in Joliet, IL.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Amended Consent Agenda, and the items designated to be approved by consent therein.
Trustee Deyne moved to amend the Consent Agenda and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Gabrenya
MOTION CARRIED
Trustee Camerer moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Gabrenya
MOTION CARRIED
6. MINUTES
Trustee Deyne moved to approve the Board and Committee minutes from September 3, 2019 and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO APPROVE THE BOARD/COMMITTEE MINUTES FROM SEPTEMBER 3, 2019
AYES: Trustees Camerer, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Gabrenya
ABSTAIN: Trustee Carbonaro
MOTION CARRIED
7. BILL LIST – Covered and approved under the Consent Agenda
8. TREASURER’S REPORT
Finance Director Todd Dowden stated that this was the July, 2019 Treasurer’s Report. He then presented the Municipal Sales Tax Report through May, 2019, and stated that it totaled $205,572 and was up $5,531 from the previous month last year. Motor Fuel Tax distribution through June, 2019 totaled $76,204 and was down $3,388 from the previous month last year.
Trustee Hopkins inquired if the MFT fund was based on per capita. Mr. Dowden stated that it was and is distributed per capita. Trustee Hopkins asked when the next census would be.
Mr. Dowden stated in 2020.
Trustee Hopkins asked if he thought the amount would go up.
Mr. Dowden stated that he didn’t know if it would go up compared to the rest of the state but it is divvied up across the state.
9. PRESIDENT’S REPORT
President Wallace stated that with the advice and consent of the Village Board, he reappoints the following individual to the term indicated beginning September 17, 2019.
Police Pension – 2 Year Term
Years Served
Michael Poremba 2 Years
Trustee Deyne motioned to consent to the re-appoint of Michael Poremba to the Police Pension Board and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO CONSENT TO THE RE-APPOINTMENT OF MICHAEL POREMBA TO THE POLICE PENSION BOARD
AYES: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Gabrenya
MOTION CARRIED
Bike and Run Plan Advisory – 3 Year Term
Barry Krall
Trustee Deyne motioned to consent to the appointment of Barry Krall to the Bike and Run Plan Advisory and that motion was seconded by Trustee Camerer.
ROLL CALL VOTE TO CONSENT TO THE APPOINTMENT OF BARRY KRALL TO THE BIKE AND RUN PLAN ADVISORY
AYES: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Gabrenya
MOTION CARRIED
Zoning Board of Appeals – 5 Year Term
Charlie Deveaux
Trustee Camerer motioned to consent to the appointment of Charlie Deveaux to the Zoning Board of Appeals and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO CONSENT TO THE APPOINTMENT OF CHARLIE DEVEAUX TO THE ZONING BOARD OF APPEALS
AYES: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Gabrenya
MOTION CARRIED
President Wallace thanked them for their service to the Village.
President Wallace stated that he was pleased to recognize the winners of the 2019 Pride in Ownership Awards. The program started in 1996 to recognize resident’s doing an outstanding job maintaining their property. The Village calls for nominees at the beginning of the summer and volunteer judges visit all of the nominated properties evaluating them on general appearance, landscaping, curb appeal and creativity. He announced the following winners and presented them with a yard sign and Ace Hardware gift card.
Single Family Winners:
1st Place: Mr. & Mrs. Mann, 1333 Turfway Lane
2nd Place: Mr. & Mrs. M. Ficarella, 169 Primrose Lane
3rd Place: Mr. & Mrs. Timothy Hund, 612 Winchester Court
Commercial Property:
1st Place: Artis Senior Living of Bartlett, 1035 S. IL Route 59
He congratulated all of the nominated and winning property owners and thanked them for helping to keep Bartlett beautiful.
President Wallace stated that the Tri-Village Garden Club of Bartlett, Hanover Park and Streamwood recently conducted a Benefit Garden Walk to raise money for “We Grow Dreams”, a non-profit program located in West Chicago designed to provide people with disabilities the opportunity to lead fulfilling lives and to train and work in a supportive, safe, and caring environment. To honor the homeowners for allowing the club to use their garden for the walk, the Tri-Village Garden Club would like to present a plaque to each homeowner for their generosity. The Tri-Village Garden Club will also be recognizing artists that have been a part of Arts in Bartlett as part of their “Porches, Gardens and Landmarks” of Bartlett Project.
Eileen Lucietto stated that she wanted to introduce each gardener and have them come forward and receive a commemorative plaque suitable for indoor or outdoor display. She made the following award introductions: Maureen Ernandez, “I plant with a love for nature and to please the eye and heart.” Sue Stocks, “My garden is truly my sanctuary.” Sue has eliminated almost all grassy lawn and even includes an herb bed and vegetable plants. Brenda and Tim Heeley, winner of last year’s Pride in Ownership Award. The larger of the two ponds is the highlight of their garden with a sloping area made into a waterfall with a series of terraced beds. Patti Rohlfies, “My garden is a delightful mix of fragrance, the sounds of nature, and colors only Mother Nature can create.” also for Patti Brotz “My garden is a Certified Wildlife Habitat.” She even raises a few Monarch butterflies each summer and Linda and Walter Groble, their garden also is a Certified Wildlife Habitat. In it there are various water features as well as bird and bee houses.
And last, but certainly not least, she asked all participating artists present to stand and be recognized. Jenny Vogt, who originated the idea of the Porches and Gardens of Bartlett Project, Kate Burlette, Cindy Meir, Marilyn Winters, Marianne Anderson, Linda Kay, and Joanne Barsanti, Kathy Manning. Their creations are on display in this building on the 2nd floor gallery until Nov. 1st. The gallery is open during all hours that the Village Hall is in operation. She encouraged everyone to visit the display.
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Deyne stated that he was still getting complaints about Route 59 and Stearns Road.
Public Works Director Dan Dinges stated that they do have some activity going on. The utilities are being moved in the hopes they will start with road construction and complete it by November.
Trustee Hopkins stated that he heard a rumor that Groot is not actually recycling the recyclables. He wanted staff to do some research.
Village Administrator Paula Schumacher stated that what might be fueling that rumor is that the market for recyclables is down but the infrastructure for them to deal with those recyclables is still in place. She would be very surprised if they were landfilling the recyclables because they have to pay for those shipping fees so it would not make any financial sense for them to do that. They would certainly look into it.
Trustee Hopkins asked if the complaints about brush pickup have gone down.
Mr. Dinges stated that people are getting used to bundling. They are still getting complaints and anyone putting out random piles gets a letter. It has been pretty successful. Overall, the complaints are going down and people are getting used to the bundling.
Trustee Deyne asked what the duration of the contract with Groot.
Mr. Dinges stated this is year two of a five year contract.
Trustee Carbonaro stated that three weeks ago he put out a tree branch for pickup that was a 3-1/2” diameter limb that was 40” long. Groot did not pick it up and it had a small sign on it that said to please bundle. It was only one branch. He tied a string around it and left it out there. Once again, it was not picked up. He cut another 2’ X 1” branch and tied it together and once again it was not picked up.
Mr. Dinges stated that they would contact Groot and see that it was picked up.
Trustee Camerer stated that he has also had complaints about brush pickup. Is there any time where the village could do a pickup in the town.
Mr. Dinges stated that if you say once or twice per year there will be an unmanageable pile. They recommended if they wanted to get rid of Groot for the brush pickup, they could go out to bid and find a contractor. They have talked to contractors about this and
have rough numbers on the costs. All costs will then be relayed back to the residents. We would have to talk to Groot since we are in a contract and see if they would discount the price.
Trustee Camerer asked if it was possible to consider an extra fee to the residents who required a pick up (from the village) for maybe $50 to get the brush.
Mr. Dinges stated that is gets very inefficient to figure out who is on or off the list. This concern would be that they would be spending a lot of time figuring out who has brush and who doesn’t. He recommended a contractor that would do the whole town in whatever frequency we desired.
Trustee Hopkins stated that he would like to look at those options.
President Wallace stated that he truly believed that a lot of these complaints are growing pains from the change but that doesn’t mean that residents are wrong. He suggested bringing the numbers before the board and deciding how to go back to Groot for a discount.
11. TOWN HALL - None
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that there was no report.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GABRENYA
In the absence of Trustee Gabrenya, Trustee Camerer stated that Kirsten Erickson recently submitted an application for a position on the Economic Development Commission (EDC) and since she previously served for many years, her knowledge and skills would be an ideal fit.
Trustee Camerer moved to appoint Kirsten Erickson to the Economic Development Commission for a 3 year term from September 17, 2019 to September 17, 2022 and that motion was seconded by Trustee Reinke.
ROLL CALL VOTE TO APPOINT KIRSTEN ERICKSON TO THE EDC
AYES: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Gabrenya
MOTION CARRIED
President Wallace explained that this appointment to the EDC is on the actual agenda because it has something to do with the EDC’s sub rules.
He thanked Ms. Erickson and stated that she has been involved with the Chamber for dozens of years
Trustee Camerer stated that the Streets of Bartlett BEDA application was covered and approved under the Consent Agenda.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne presented Resolution 2019-73-R, a Resolution Approving Amendments to the FY 2018-19 Budget.
Trustee Deyne moved to approve Resolution 2019-73-R, a Resolution Approving Amendments to the FY 2018-19 Budget and that motion was seconded by Trustee Carbonaro.
Finance Director Todd Dowden stated that this is part of their year-end housekeeping process. Amendments are made when any individual fund has exceeded the original budget or when an interfund transfer will be higher than originally budgeted. Generally, this occurs due to carryover of prior year expenditures or unexpected activity approved after the budget was adopted. Explanations of the amendments for the 2018/19 budget are as follows:
Bluff City TIF Project Fund:
The Village approved a TIF developer note payout in June 2018 for $6.2 million for the Bluff City Quarry redevelopment project. The FY 2018/19 budget included $1,880,000 for professional services, financing, and infrastructure improvements. The developer’s payout request covered a period of six years going back to the last request dated January of 2011. The amendments to the budget include an increase to Architectural/Engineering of $198,000, Financing Costs of $184,000, Developer Notes Interest of $42,000, Streetscape Improvements of $47,000, Site Preparation of $3,069,000, Road Improvements of $496,000, and Public Infrastructure of $927,000.
ROLL CALL VOTE TO APPROVE RESOLUTION 2019-73-R, AMENDMENTS TO THE 2018-19 BUDGET
AYES: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Gabrenya
MOTION CARRIED
Trustee Deyne stated that Resolution 2019-75-R, a Resolution Approving Advisory Services Agreement with Robert W. Baird to Perform Financial Advisory Work for the Village of Bartlett and the purchase of Microsoft Office 2019 were covered and approved under the Consent Agenda.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that Ordinance 2019-76 an Ordinance Creating a Class A Liquor License as well as Ordinance 2019-77, an Ordinance Creating a Class B Liquor License were covered and approved under the Consent Agenda.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN CAMERER
Trustee Camerer stated that Resolution 2019-74-R, a Resolution Approving the Engineering Services Agreement Between the Village of Bartlett and Strand Associates Inc. and a contract for the purchase of a 2019 Ventrac Multipurpose Mowing/Snow Machine from Burris Equipment Co. in Joliet, IL were covered and approved under the Consent Agenda.
13. NEW BUSINESS
A. President Wallace stated that if there were no objections from the Board he would issue the Class A liquor license for One Taco Dos Tequilas Inc. No Trustees stated any objections and President Wallace stated that he would issue that license.
B. President Wallace stated that if there were no objections from the Board he would issue the Class B liquor license for D’Licious Crepes and Roti No Trustees stated any objections and President Wallace stated that he would issue that license.
14. QUESTION/ANSWER PRESIDENT & TRUSTEES - None
15. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
President Wallace stated that the Board will be going into the Committee of the Whole meeting immediately following the close of this meeting.
There being no further business to discuss, Trustee Camerer moved to adjourn the regular Board meeting and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Gabrenya
MOTION CARRIED
The meeting was adjourned at 7:30 p.m.
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