Village of Bartlett Board of Trustees met Oct. 1.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of October 1, 2019 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. in the Council Chambers.
2. ROLL CALL
PRESENT: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke and President Wallace
ABSENT : None
ALSO PRESENT: Assistant Village Administrator Scott Skrycki, Economic Development Coordinator Tony Fradin, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Planning & Development Services Director Roberta Grill, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Building Director Brian Goralski, Head Golf Professional Phil Lenz, Police Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Commander Mike McGuigan, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION – Bartlett Police Department Police Chaplain Breanne Fuelling gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Hopkins stated that he would like to add Ordinance 2019-78, an Ordinance Approving a Site Plan, Granting Special Use Permits and Granting Variations to Allow a Restaurant at 121 W. Railroad Avenue (More Brewing).
Trustee Hopkins also stated that he would like Resolution 2019-80-R, a Resolution Waiving Bids and Approving of the Purchase of Golf Course Mowers and the Trade-In of Surplus Property be removed from the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Amended Consent Agenda, and the items designated to be approved by consent therein.
Trustee Hopkins moved to amend the Consent Agenda and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Camerer moved to approve the Amended Consent Agenda and that motion was
seconded by Trustee Hopkins.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND
CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Gabrenya, Hopkins, Reinke
NAYS: Trustee Deyne
ABSENT: None
MOTION CARRIED
6. MINUTES
Trustee Deyne moved to approve the Board and Committee minutes from September 17, 2019 and that motion was seconded by Trustee Camerer.
ROLL CALL VOTE TO APPROVE THE BOARD/COMMITTEE MINUTES FROM
SEPTEMBER 17, 2019
AYES: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
NAYS: None
ABSENT: None
ABSTAIN: Trustee Gabrenya
MOTION CARRIED
7. BILL LIST – Covered and approved under the Consent Agenda
8. TREASURER’S REPORT - None
9. PRESIDENT’S REPORT
Museum Director Pam Rohleder stated that fifty years ago, three U.S. astronauts went on an incredible adventure to the moon and back. Bartlett’s own Flexonics played a very important role in that historical accomplishment of man landing and walking on the moon with the designing and fabrication of liquid oxygen lines, gaseous oxygen lines and more for the Saturn 5 rocket which carried the Apollo 11 payload, and other missions, into deep space.
Tonight, we celebrate in that spirt, the accomplishments of four Bartlett families who also went on an incredible journey, half a century later, which took them to 70 museums, nature centers and other cultural institutions in the 2019 Passport to Adventure program. These four families, Koontz’s, Esparza/Stalzer, Trevino’s and Won’s, have also made history because they were our same recognized families last year, something that has not happened before. And if you are keeping track, this is the fourth Mayor’s Medallions for the Koontz and Won families and the second for the Trevino and Esparza/Stalzer families. We couldn’t be prouder of all of them and the 70 sites for engaging families all year around in the fun of history, art, science and culture.
This year the Kane-DuPage Regional Museum Association printed 18,000 Passport to Adventure booklets containing the 70 participating sites. More than 600 passport booklets alone were pick-up in Bartlett at the Village’s four sites, the Bartlett History Museum, Bartlett Depot Museum, Bartlett Nature Center and Arts in Bartlett making our Village one of the top distribution communities. The program brings families from all over the two counties, and beyond the borders, who come into Bartlett and discover not only our museums but also our community’s businesses and restaurants we have to offer. Also, this program is no longer just for kids. With the age limit dropped this year, adults have been participating also and love it!
The recipients of the Mayor’s Medallion are:
Stella Esparza, All 70 sites
Eight-year-old Stella confirmed at the beginning of the program this year she was going to again complete all the sites as she did last year. With the help of her mom Kristine, dad Ben and Grandpa Mike she did! A second grader, this is Stella’s second year in participating in the program and she continues to love it. She has learned lots about history and perhaps one day will be working here at our museums.
Michael Trevino, All 70 sites
Recognize the Trevino family? This is the third year the family has participated and their second year visiting all the sites. Michael, seven-years-old, and a second grader, can tell you in detail about the museums, like Kline Creek Farm, he visited this summer. Be sure to ask him because he loves to tell about it! His parents Bobby and Dawn love the program, as you have already heard, for all it offers in the way of learning while having fun. All our families here have been ambassadors for the program, bringing friends along and encouraging other families to participate and for that we thank them!
Axel and Vala Koontz, All 70 sites
For the fourth year in a row, Axel, age 8 and Vala, age 6, had visited all the museums listed in the Passport to Adventure book. This is an amazing accomplishment for these two and they love doing it! Tonight, they will be recognized with their fourth Mayor’s Medallion. Where have you put them all? Their parents Sandy and Jason dedicate their time to having their kiddos discover the history, nature and art in Kane and DuPage Counties. Visiting museums are just a part of the Koontz’s family activities that include competitive swimming for both and dance for Vala.
Ella Joy and Asaph Won, All 70 sites
Ella Joy, age 10 and Asaph, age 8, are being recognized tonight with their fourth Mayor’s Medallion also. They completed all the sites in 2015, 2016 and 2018 and of course 2019. The Won family enjoys the learning and fun opportunities these sites provide their family where Ella Joy and Asaph can enjoy learning and discovering new things. The Won’s were first introduced to this program at the Bartlett Depot Museum where Ella Joy and Asaph have been visiting for years. It has been so much fun watching them and all the other children here grow-up with a love of museums.
President Wallace stated that with the advice and consent of the Village Board, he appointed the following individual to the term indicated beginning October 1, 2019.
Zoning Board of Appeals – 5 Year Term
Michelle Sarwas
Trustee Reinke motioned to consent to the appointment of Michelle Sarwas to the Zoning Board of Appeals and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO CONSENT TO THE APPOINTMENT OF MICHELLE SARWAS TO THE ZONING BOARD OF APPEALS
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES Trustee Deyne recognized staff anniversaries and birthdays.
Trustee Camerer asked how things were going with the Christmas lights in the downtown area.
Public Works Director Dan Dinges stated that have been meeting with the contractors and vendors and he thinks they have one that is within their price range. They are looking at a phase 1 which would entail lighting up the Metra building perimeter and lights; depot museum and trees to the south; south of the fountain in the Town Center is a nice pine tree that could be lit up; trees at the intersection of Oak and West Bartlett (north of tracks). They think they will be able to get a nice package together for this year and build off of that.
11. TOWN HALL
Breanne Fuelling, 269 Roslara Court
Ms. Fuelling wanted to introduce a ministry at the Village Church of Bartlett and a little bit of conjunction with Alliance Bible Church called Bartlett Community Care. Along with being a resident of Bartlett, her husband is a pastor at the Village Church and she runs a sliding scale counseling center in Bartlett for twelve years. She is a small Bartlett business owner and she gets to join in working alongside the police as a chaplain. They count this as a collaborative effort with the Bartlett Police Department in trying to meet their needs in a way that they can come alongside them. BCCI seeks to meet the needs of Bartlett through rising up the community. Many people in Bartlett are struggling with issues like addiction, mental health, physical means, financial means, family and domestic problems. One of their hopes is that they can connect as a community to be able to create a support system for all those different needs. Some of the questions they have asked is what if we as a community, could help care for our neighbors in times of need and connect them with the resources that are available. Sometimes in our times of need, these are hard to pursue and find. They want to be able to change that, making mental health treatment and addition recovery support and other services more readily and easily available in our own neighborhood. One of their dreams is to band with the police department to serve with care and come alongside them with the amazing job that they already do. What if we as a community, could be one that flourished on all levels, whether that’s our mental health or our ability to welcome people sought out addiction recovery and be a community where they can come back in and be surrounded by ways that they can succeed. Their main goal in Bartlett is for anyone that needs help, can find and receive the care that they need. She talked about their website that has a “suggest a need form” which allows anyone in the community to suggesting need for themselves, a neighbor, etc. they are taking those needs as they come in and connecting them with a database of volunteers.
Mark Johnson, 1034 Hudson Court
Mr. Johnson talked about a drainage easement as it relates to those properties behind and east of him, but mainly the property north of him on Auburn Lane. They dumped an enormous amount of wood chips in their backyard on the slope. He was worried about it drifting, and it has. He had the village come out and look at it and it has not been resolved. He is in a bind because there is nothing written about drainage easements in Bartlett. He has spoken to the village’s engineer and stated that many of the plat of surveys are incorrect on Auburn Lane. They are listed as easements and not drainage easements. He hoped that the Village would correct this so they could enforce this issue as well as tree conservancy.
Attorney Mraz stated that we have public utility easements that are set forth on the plat of subdivision and those are for utilities, roads, 10’ lot lines. There are no specific drainage easements and we couldn’t go back and grant someone else’s property drainage easements. It would have to be granted originally by the developer or property owner. Part of that is because we have a grading plan and drainage that they look at when a subdivision is approved. They are often subtle swales and rarely are they kept within those swales. People utilize those portions of their yards and you can’t prohibit that. In a relatively flat subdivision where drainage seeks the lowest point, it’s more in the engineering plans and how things should be constructed. As people improve their lots, they change the grading and that often complicates how the drainage works.
Trustee Gabrenya stated that regardless, if there is a specifically entitled drainage easement, if this gentleman’s yard is being flooded by virtue of what someone else did in their yard, is there a remedy for this.
Mr. Mraz stated “not that we have”. He would need to know more about what changed and how it was altered. Sometimes it’s a private cause of action between neighbors.
President Wallace asked staff to look into this and see if we could possibly advise him on future remedies.
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that Ordinance 2019-78, an Ordinance Approving a Site Plan, Granting Special Use Permits and Granting Variations to Allow a Restaurant at 121 W. Railroad Avenue (More Brewing) was covered and approved under the Consent Agenda.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GABRENYA Trustee Gabrenya stated that there was no report.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne presented Resolution 2019-80-R, a Resolution Waiving Bids and Approving of the Purchase of Golf Course Mowers and the Trade-In of Surplus Property.
Trustee Deyne moved to approve Resolution 2019-80-R, a Resolution Waiving Bids and Approving of the Purchase of Golf Course Mowers and the Trade-In of Surplus Property and that motion was seconded by Trustee Hopkins.
Trustee Hopkins asked why the trade-in value seemed extremely low.
Assistant Village Administrator Scott Skrycki stated that the trade-in value was low because the equipment is from 1981and 1991. Their mechanic no longer has any other tricks in his bag to keep these mowers running.
ROLL CALL VOTE TO APPROVE RESOLUTION 2019-80-R WAIVING BIDS AND PURCHASING MOWERS AND TRADE-IN SURPLUS PROPERTY
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN REINKE
Trustee Reinke presented Ordinance 2019-79 an Ordinance Amending the Bartlett Municipal Code Title 3, Business and License Regulation to Add New Chapter 32: Animal Sale Restrictions.
Trustee Reinke moved to approve Ordinance 2019-79 an Ordinance Amending the Bartlett Municipal Code Title 3, Business and License Regulation to Add New Chapter 32: Animal Sale Restrictions and that motion was seconded by Trustee Camerer.
Trustee Reinke stated that he was fully in support of this. He wanted to know if there was a specific reason why the fine was only $500 and not $750.
Planning and Development Services Director Roberta Grill stated that her understanding was that $500 was the max.
Trustee Reinke stated that at a future date if they do a cleanup, perhaps they can bump that up to $750. He brought up the fact that recently someone was selling dogs and cats out of their car in a parking lot. Is this going to help the police department enforce these kinds of people?
Ms. Grill stated that this pertains to the sale of animals in a commercial business.
Trustee Reinke asked if this ordinance could be expanded to illicit sales.
Attorney Mraz stated that they would really have to take a look at this further. They carved out breeders but selling animals from the car, could technically be a breeder and they couldn’t limit that. He suggested a separate ordinance could be done or amending this one in the future.
Trustee Gabrenya stated that she felt that just prohibiting the sale of retail from pet shops us too narrow.
Ms. Grill stated that breeders can sell out of their homes. The zoning ordinance regulates pet stores with the sale of animals as a special use permit.
ROLL CALL VOTE TO APPROVE ORDINANCE 2019-79 AMENDING MUNICIPAL CODE TITLE 3, BUSINESS AND LICENSE REGULATION TO ADD NEW CHAPTER
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN CAMERER
Trustee Camerer stated that Resolution 2019-81-R, a Resolution Approving of the License Agreement Between the Village of Bartlett and More Dusty, LLC and the Purchase of a 2019 Ford F-350 XL 4X2 Pick Up Truck were covered and approved under the Consent Agenda.
13. NEW BUSINESS
Trustee Carbonaro stated that since the State of Illinois has doubled the RTA tax and in the last six months spent over $50 million inside the City of Chicago, he would like to revisit the alignment of the train platforms. He stated that it is infuriating that they collect the taxes from Kane, DuPage, McHenry counties and spend it all inside the City of Chicago.
Trustee Hopkins asked if staff could apply for a grant or get information from them.
Mr. Skrycki stated that they have looked for grants for that particular issue many times and they continue to do so.
President Wallace asked staff to research where that money was spent and if we are on anyone’s list.
14. QUESTION/ANSWER PRESIDENT & TRUSTEES - None
15. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
President Wallace stated that the Board will be going into the Committee of the Whole meeting immediately following the close of this meeting. At the close of that meeting they will be going into Executive Session to Discuss Security Procedures & Equipment Pursuant to Section 2(c)8 of the Open Meeting Act.
There being no further business to discuss, Trustee Deyne moved to adjourn the regular Board meeting and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:41 p.m
https://www.village.bartlett.il.us/Home/ShowDocument?id=10578
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