Village of Northbrook Board of Trustees met Jan. 8.
Here is the minutes provided by the board:
1. THE BOARD MEETING WAS CALLED TO ORDER
2. ROLL CALL
| Attendee Name | Title | Status |
| Sandra Frum | Village President | Absent |
| James Karagianis | Trustee | Absent |
| A.C. Buehler | Trustee | Present |
| Kathryn Ciesla | Trustee | Present |
| Bob Israel | Trustee | Present |
| Muriel Collison | Trustee | Present |
| Jason Han | Trustee | Absent |
Village Clerk Ford asked for a motion from the Board for a President Pro Tem. Trustee Collison moved, seconded by Trustee Israel to appoint Trustee Buehler President Pro Tem. On voice vote all were in favor.
4. PLEDGE OF ALLEGIANCE
5. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - Dec 11, 2018 8:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Muriel Collison, Trustee
SECONDER: Bob Israel, Trustee
AYES: Buehler, Ciesla, Israel, Collison
ABSENT: Frum, Karagianis, Han
6. RETIREMENT AND SWEARING IN
A. RESOLUTION NO. 2019-1
A Resolution Recognizing Firefighter Engineer Fred Korf's Retirement from the Fire Department
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Kathryn Ciesla, Trustee
AYES: Buehler, Ciesla, Israel, Collison
ABSENT: Frum, Karagianis, Han
B. Fire Department Swearing In
Chief Carlson swore in Firefighter Brian Collazzo.
7. HEAR FROM AUDIENCE
Dr. Pinsel a Northbrook resident for over 50 years and a Cardiologist in the northern suburbs for over 40 years, spoke about strokes. In the last few years, there is a treatment called a thrombectomy, which is a twenty-minute procedure similar to a coronary stint, the block can be retrieved, and blood flow restored to the brain. The problem we have in Northbrook is if we call the paramedics, the paramedics follow Region 10 medical protocols and take us to Glenbrook which is not a stroke hospital. There are hospitals in the area that do it, such as Lutheran General and Northwest Community. Northbrook is EMS Region 10 and there is no comprehensive stroke center. He is requesting the help of the Board of Trustees on this matter.
President Pro Tem Buehler stated that we are all governed by EMS Region 10 protocol, so the Board does not have control over which case goes to which hospital.
Trustee Ciesla wants to know what the protocols are, and what the Board can and cannot do. Trustee Collison asked if a family member is allowed to request a certain hospital
Trustee Israel asked what it would take for Glenbrook to be able to perform thrombectomies. Trustee Ciesla asked if there was any data available on the numbers of Northbrook residents
that are actually taken to hospitals for strokes.
Village Manager Nahrstadt stated that staff will have responses to the Board’s questions at the
January 22 meeting.
Bruce Carlson, 1909 Lincoln Avenue, Northbrook, spoke about the no left turn sign at Meadow
and Dundee. According to Village Engineer Matt Farmer, there have been several complaints about people making a left turn at Meadow onto west bound Dundee Road. Mr. Farmer looked into the five-year accident history and decided to create a no left turn rule from 7:00 a.m. to 7:00 p.m. Monday through Friday. Mr. Carlson stated for the last fifteen years he has used Meadow onto Dundee daily. He feels that 7:00 a.m. to 9:00 a.m. is the problem time frame for making a left turn. But, he does not agree with the 7:00 a.m. to 7:00 p.m. prohibition of making a left hand turn Monday through Friday. His own observations do not support this. He is requesting to have the times changed to 7:00 a.m. to 9:00 a.m. and 4:00 p.m. to 6:00 p.m. which he believes is much more reasonable. He is also requesting to exempt the prohibition of left hand turns on official holidays. Meadow is used by commercial traffic far too often and he would like to see what could be done to keep this a residential area.
Village Manager Nahrstadt replied that the Village Engineer has studied this. Village Engineer Farmer stated that a crash analysis was done both on Meadow and Dundee and it did not show a significant drop in traffic anytime between 7:00 a.m. and 7:00 p.m. and the 7:00 a.m. to 7:00 p.m. prohibition on left turns is warranted from a safety perspective. There have not been any calls received regarding semi-truck traffic.
President Pro Tem Buehler polled the Board to determine if anyone is interested in revisiting the prohibition. Those present unanimously affirmed the 7:00 a.m. to 7:00 p.m. prohibition.
Diana Lee Rothbart, a Northbrook resident for over 40 years who presently resides at Crestwood, stated she does not drive anymore, and she is grateful for the Village taxi service. She stated that in October 2018 she did not receive her full allotment of taxi coupons. Ms. Rothbart stated that she has a calendar with all her October 2018 rides highlighted, showing the days she took a cab and paid $5.00 towards the ride without using a coupon. She is requesting to be reimbursed $50 for the 10 coupons she did not receive.
President Pro Tem Buehler stated that he will have it taken up by the Finance Department. He is not sure what the outcome will be, but he will see that they receive the complaint.
8. MANAGER'S REPORT
Director of Development and Planning Services Tom Poupard reported that there was a fire at 4323 Phyllis almost two years ago. The Village was successful in court in getting a court order for demolition. There were a few snags, i.e., needing an MWRD Permit that did arrive last week. Demolition commenced today, the only thing left standing on the property now is a hearth that will be coming down tomorrow. The property is completely fenced in. Tomorrow they will be back to filling it in and seeding it, making sure there is not a drainage problem.
9. WARRANT LIST
Review and Approval of Payments to be Made
Trustee Ciesla moved for the approval of Class A and B Warrants for the period of December 1, 2018 through December 15, 2018 in the amount of $1,900,365.64 and also the Warrants totaling $2,340,768.30 for the period December 16, 2018 through December 31, 2018.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Buehler, Ciesla, Israel, Collison
ABSENT: Frum, Karagianis, Han
B. Review of Frontage Deposit List Dated December 14, 2018
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Buehler, Ciesla, Israel, Collison
ABSENT: Frum, Karagianis, Han
C. Review and Approval of Payments to be Made
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Buehler, Ciesla, Israel, Collison
ABSENT: Frum, Karagianis, Han
D. Review of Frontage Deposit List Dated December 30, 2018
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Buehler, Ciesla, Israel, Collison
ABSENT: Frum, Karagianis, Han
10. PRESIDENT'S REPORT
On Wednesday, January 16, 2019 from 7:00 a.m. to 9:00 a.m. at Big Apple Bagel at 3137 Dundee, there will "Coffee with a Cop".
11. CONSENT AGENDA
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Buehler, Ciesla, Israel, Collison
ABSENT: Frum, Karagianis, Han
A. RESOLUTION NO. 2019-2
A Resolution Approving the Purchase of a Storage Upgrade from Hewlett Packard Enterprise
B. RESOLUTION NO. 2019-3
A Confirming Resolution Approving an Agreement with American Building Services, LLC of
Wheeling, Illinois for Door Replacement Services
C. ORDINANCE NO. 2019-1
An Ordinance Authorizing the Establishment of a Tax Increment Financing “Interested Parties
Registry” and Adopting Registration Rules for the Registry
D. ORDINANCE NO. 2019-2
An Ordinance Authorizing Convening the Joint Review Board and Setting the Time and Place for
a Public Hearing on the Proposed Northbrook Court Redevelopment Area
E. ORDINANCE NO. 2019-3
An Ordinance Granting a Level III Design Review Permit for Exterior Improvements and Signage
at 1016 Waukegan Road (Café Space)
F. ORDINANCE NO. 2019-4
An Ordinance to Amend the Annual Fee Ordinance To Reduce Class B Liquor License for Dundee
Market
COMMITTEE REPORTS
12. PLANNING/ZONING
A. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
1. Preliminary Review of a Request for Special Permit to Allow a Physical Fitness Training Facility at 1880 Holste Road for a Youth Baseball Training Facility
Deputy Director of Development and Planning Services Michaela Kohlstedt reported that 1880 Holste Road, which was recently rezoned to the ICS District, has a request to allow special permit approval for a fitness facility in excess of 2,500 square feet for a baseball training academy that will utilize 4,200 sq. ft. of the existing building. This site has 39 parking spaces. With the inclusion of the proposed baseball training facility, this site would require a total of 35 parking spaces. Baseball training for ages 10 to 14, hours of operation, Monday through Sunday 10:00 a.m. to 10:00 p.m., no outdoor activity. The drop off/pick up policy states that the guardians need to escort the patrons in and out of the facility. Evening and weekend schedule will have roughly six to eight participants with two to three instructors. There will be a 30-minute break between sessions.
Trustee Ciesla asked if anyone has complained about the existing facility nearby. Ms. Kohlstedt responded that she was not aware of any complaints.
Trustee Ciesla has no problem with this use or a ten-year special use permit. The Trustees all agreed.
13. PUBLIC SAFETY
None.
14. ADMINISTRATION/FINANCE
A. Review and Approval of the November 14, 2017 Administration and Finance Committee Meeting Minutes
Trustee Israel moved, second by Trustee Ciesla. On voice vote, all were in favor.
15. PUBLIC WORKS
A. Review and Approval of the October 30, 2018 Ad Hoc Facilities Meeting Minutes
Trustee Ciesla moved, seconded by President Pro Tem Buehler to approve the minutes. On voice vote, all were in favor.
B. ORDINANCE NO. 2019-05
An Ordinance Amending the Annual Fee Ordinance Regarding Parking Regulations on Asbury Road
Village Engineer Farmer was asked to evaluate the parking on Asbury Road from Greenview Road to Western Avenue by a resident living on Asbury. During the Westcott School drop off and pick up times, vehicles cannot pass while the cars are being loaded from the street side. The requester collected all seven signatures from all residents who live on the block and due to the vehicles being loaded and unloaded approximately all the same time, staff recommends a proposed no parking restriction from 8:00 a.m. to 9:00 a.m. and 2:30 p.m. to 3:30 p.m. on school days.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Buehler, Ciesla, Israel, Collison
ABSENT: Frum, Karagianis, Han
16. COMMUNICATIONS AND LEGISLATION
None.
17. COMMUNITY AND SUSTAINABILITY
A. A Discussion Regarding the Creation of a Green Resident Award Program
Trustee Israel stated that a couple years ago, we instituted the Green Business Award Program and have since awarded one business. We would also like to discuss having that kind of program available to residents where they can come forward and highlight their activities in a green and sustainable manner to the Village, and the Village could promote these types of activities.
Trustee Ciesla feels this is an excellent idea.
Trustee Collison would like to this happen.
President Pro Tem Buehler agreed.
Trustee Israel stated that the direction to staff is to move forward with this idea.
18. REMARKS FOR THE GOOD OF THE ORDER
None.
19. ADJOURN
Trustee Israel moved, seconded by Trustee Ciesla to adjourn at 8:12p.m. On voice vote, all were in favor.
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