Village of Glencoe Board of Trustees met May 17.
Here is the minutes provided by the Board:
1. Call To Order And Roll Call
The Village Board Meeting of the Board of Trustees of the Village of Glencoe was called to order by the President of the Village of Glencoe, Cook County, Illinois at 7 p.m. on the 17th day of May 2018, in the Village Hall Conference Room. The following were in attendance:
Attendee Name; Title; Status:
Lawrence Levin Village President Present
Trent Cornell Trustee Present
Gail Lissner Trustee Present
Barbara Miller Trustee Present
Peter Mulvaney Trustee Present
Dale Thomas Trustee Present
Jonathan Vree Trustee Arrived at 7:30 p.m.
Village Staff-
Philip Kiraly Village Manager Present
Steven Elrod Village Attorney Present
Sharon Tanner Assistant Village Manager Present
David Mau Public Works Director Present
Cary Lewandowski Public Safety Director Present
Stella Nanos Glencoe Golf Club General Manager Present
Denise Joseph Assistant to the Finance Director Present
Megan Hoffman Assistant to the Village Manager Present
Adam Hall Management Analyst Present
Jordan Lester Management Analyst/Deputy Village Clerk Present
2. Consideration Of Minutes
Trustee Thomas moved, seconded by Trustee Miller, to approve the Minutes. The motion was approved with the following vote:
a. Committee of the Whole - April 19, 2018
b. Regular Meeting - April 19, 2018
Result: Accepted
Ayes: Cornell, Lissner, Miller, Mulvaney, Thomas
Absent: Vree
3. Public Comment
There were no comments from the public.
4. Reports Of Committees
a. Committee of the Whole
President Levin reported that at the evening’s Committee of the Whole meeting, the Board discussed the Tudor Court redesign process. The Board also discussed ground feeding ordinance options but decided not to take further action.
The next Committee of the Whole meeting will take place on Thursday, June 21 at 7:30 p.m. in the Village Hall Conference Room.
b. Finance Committee
Trustee Thomas reported that at its May 15 meeting, the Finance Committee reviewed the Village’s monthly financial reports and the Village’s Fiscal year 2019 Community Improvement Program. He stated that year-to-date General Fund revenues are higher than projected, with the Village’s finances in robust shape. Trustee Thomas added that the Committee also reviewed Water Fund revenues, which are higher year to date than in prior years due to the Village’s new water rate structure.
The next Finance Committee meeting will take place on Tuesday, June 19 at 6 p.m. in the Village Hall Conference Room.
c. Plan Commission
Trustee Miller reported that the Plan Commission did not meet in May. She shared that the Commission’s upcoming project is to review downtown design guidelines.
The next Plan Commission meeting is scheduled for Wednesday, June 27 at 7:30 p.m. in the Village Hall Council Chambers.
d. Golf Advisory Committee
Trustee Thomas reported that at its May 21 meeting, the Committee will discuss the impact of April’s cold weather on the course. He stated that the Golf Club had 17 days of operation out of 30. He reported that the Golf Club’s first BioBlitz species counting competition earlier that month was successful, with over 160 people participating.
The next Golf Advisory Committee meeting will take place on Monday, May 21 at 7 p.m. at the Glencoe Golf Club.
e. Sustainability Task Force
Trustee Mulvaney stated that at its April 24 meeting, the Task Force discussed its ongoing initiatives and the Golf Club BioBlitz.
The next Sustainability Task Force meeting will take place on May 22 at 7 p.m. in the Village Hall Conference Room.
f. Sesquicentennial Planning Committee
Trustee Lissner stated that on April 23, the Planning Committee hosted an event at Writers Theatre to for representatives from various community organizations to discuss possible Sesquicentennial activities. She added that the Planning Committee has a new website and encouraged all to visit the site.
The next Sesquicentennial Planning Committee meeting will take place on Tuesday, May 29 at 4 p.m. in the Village Hall Conference Room.
5. Reports Of Officers
a. Reports of the Village Manager
Village Manager Kiraly reported that the Village was informed that the Hubbard Woods Walgreen’s is vacating next month and locating to a new store in Winnetka. The space is the second largest retail location in the community with 12,000 square feet. He stated that Village staff plans to work proactively with the owners of the shopping center on efforts to refill the space with a new business. Trustee Cornell asked how the vacancy would impact the Village’s sales tax revenue. Manager Kiraly responded that the Village does not have tax information available at this time but that staff will provide an estimate at a future meeting.
Manager Kiraly stated that the Village’s new property maintenance code will go into effect beginning Friday, June 1. He noted that staff has been working on code implementation procedures and that the new system will be an improvement to the Village’s existing maintenance regulations. Next, Manager Kiraly shared that after a comprehensive nationwide search, Nicole Larson was selected to serve as the Village’s next Finance Director. Ms. Larson is currently the finance director for the Village of Vernon Hills and will begin at the Village of Glencoe on Monday, June 11. Manager Kiraly added that the Village’s construction season is underway and described the communication tools that the Village will use to share information with the community.
Last, Manager Kiraly shared several upcoming community events, including the Bike Safety Rodeo on May 19, the Village’s Memorial Day Ceremony on May 28 and the Glencoe Grand Prix on June 2.
b. Reports of the Village President
President Levin honored Elizabeth “Betsy” Warren, former Glencoe Village President. He shared that Ms. Warren recently passed and remembered her active efforts to beautify the community through the Village’s 1974 comprehensive plan and other notable contributions to the Village. Trustee Thomas moved, seconded by Trustee Miller, to approve the Village President’s May 2018 appointments to official Village Positions as well as the re-appointments of Tom Scheckelhoff and Peter Van Vechten to the Village’s Historic Preservation Commission. Said motion was passed unanimously.
Next, President Levin invited Management Analyst and Sustainability Task Force staff liaison Adam Hall to present the Task Force’s 2017 annual report. Management Analyst Hall summarized the Task Force’s 2017 initiatives and public awareness efforts, as well as a preview of the Task Force’s upcoming new 2018 initiatives.
Trustee Thomas moved, seconded by Trustee Miller, to approve a proclamation declaring May 2018 as National Bike Month in the Village of Glencoe. Said motion was approved by voice vote. Next, Trustee Thomas moved, seconded by Trustee Miller, to approve a proclamation declaring the week of May 20-26, 2018 National Public Works Week in the Village of Glencoe. The motion was approved by voice vote. Last, Trustee Cornell moved, seconded by Trustee Thomas to approve a proclamation declaring May 2018 as Older Americans Month in the Village of Glencoe. The motion was approved by voice vote.
6. Consent Agenda
Trustee Thomas moved, seconded by Trustee Miller, to adopt the following consent agenda items:
a. April 2018 Treasurer's Report and Glencoe Golf Club Financial Reports
b. April 2018 Check Register for the Village of Glencoe and Glencoe Golf Club
The motion was approved with the following vote:
Result: Approved
Ayes: Cornell, Lissner, Miller, Mulvaney, Thomas, Vree
Absent: None
7. Regular Business
a. Consideration of a Resolution Approving a User Agreement Between the Village of Glencoe and Lexipol, LLC; as well as the Expenditure of Budgeted Funds for Lexipol Services and Subscription Materials in an Amount not to Exceed $102,094.
Public Safety Director Cary Lewandowski provided the Board with information regarding the Public Safety Department’s police and fire accreditation processes. He shared that the Department’s current processes require significant staff effort to ensure that the Department’s policies align with best public safety practices and requirements. Director Lewandowski stated that engaging Lexipol services will increase staff efficiency by improving the process by which the Department’s police and fire policy manuals are implemented, integrated and maintained.
Trustee Mulvaney asked if the cost was a one-time fee. Director Lewandowski responded that there was a one-time implementation cost of approximately $80,000 as well as an annual subscription fee of approximately $15,500.
Trustee Thomas moved, seconded by Trustee Miller, to approve the resolution. Said motion passed with the following vote:
Result: Approved
Ayes: Cornell, Lissner, Miller, Mulvaney, Thomas, Vree
Absent: None
b. Consideration of a Resolution for an Intergovernmental Agreement with School District 35 for Crossing Guard Services
Director Lewandowski provided the Board with information regarding the proposed intergovernmental agreement with School District 35. He shared that for the 2017-2018 school year, the Public Safety Department was unable to fill school crossing guard vacancies, which required Public Safety Officers and Community Service Officers to be removed from their shifts cover the crossings. Director Lewandowski stated that the Village approached District 35 to determine their interest in sharing costs for an outsourced crossing guard program. District 35 agreed to partner with the Village to provide the difference between the Village’s current costs and the expected cost of a new vendor. The sharing of cost limits the Village’s financial impact and underscores the Village and District 35’s partnership in providing the service.
Trustee Mulvaney stated that when working at school crossings, Public Safety Officers have the opportunity to interact with students and the community. He asked that the Public Safety Department consider other ways to engage with young members of the community. Director Lewandowski responded that the officers currently perform daily walk-throughs in Glencoe schools and that the Department would consider other outreach possibilities as well. Trustee Thomas moved, seconded by Trustee Miller, to approve the resolution. Said motion passed with the following vote:
Result: Approved
Ayes: Cornell, Lissner, Miller, Mulvaney, Thomas, Vree
Absent: None
8. Other Business
There were no other items for discussion.
9. Closed Session
Trustee Thomas moved, seconded by Trustee Miller, to convene into Closed Session at 7:50 p.m. pursuant to sections 2(c)(1) and 2(c)(11) to discuss employee performance and probable or imminent ligation. The motion was approved by the following vote:
Result: Approved
Ayes: Cornell, Lissner, Miller, Mulvaney, Thomas, Vree
Absent: None
10. Adjourn
Trustee Thomas moved, seconded by Trustee Miller, to adjourn the meeting at 8:48 p.m. The motion was approved with the following vote:
Result: Approved
Ayes: Cornell, Lissner, Miller, Mulvaney, Thomas, Vree
Absent: None
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