Village of Streamwood President and Board of Trustees met April 5.
Here is the minutes provided by the Board:
Call To Order:
President Roth called the meeting to order at 7:03 pm
Roll Call:
Trustee William Harper Present Trustee Mary Thon Present
Trustee Larry Schmidt Present Trustee William Carlson Present
Trustee Michael Baumer Present Trustee James Cecille Absent
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
Pledge Of Allegiance:
President’s Report:
Village Manager’s Report:
Village Manager Sharon Caddigan stated that the Streamwood Career Exploration Camp, held over the spring break week, was a great success. Thirty students were provided an opportunity for work- based learning in manufacturing, business/marketing and early childhood education. This the 4th year for this Camp and plans are already underway for next year.
Approval Of Agenda:
Request the Board approve the April 5, 2018 Agenda as presented. Trustee Carlson moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Agenda as presented.
Approval Of The Minutes:
Request the Board approve the Minutes of the Public Hearing on March 15, 2018 as presented. Trustee Harper moved for approval. Trustee Carlson seconded the motion. A voice vote approved the Minutes as presented.
Request the Board approve the Minutes of the Regular Board Meeting of March 15, 2018 as presented. Trustee Thon moved for approval. Trustee Schmidt seconded the motion. A voice vote approved the Minutes as presented.
Community Affairs - Trustee Harper/Trustee Baumer
A-18-031 Resolution – Approval of Bid and Contract / Wetland Vegetation Management
Request the Board approve a Resolution entitled “A Resolution Accepting The Proposal And Authorizing The Village President To Execute On Behalf Of The Village And Authorizing The Village Clerk To Attest To A Certain Contract With Hampton Lenzini And Renwick Inc. To Perform Special Service Area Vegetation Maintenance.” This Resolution approves the bid with Hampton Lenzini and Renwick Inc. for wetland vegetation management, including herbiciding, mowing and controlled burning in various Special Service Areas at an estimated cost of $75,900.00. Funds for wetland vegetation management were included in the 2018 budget.
Trustee Harper presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this maintenance is performed in 19 SSAs as other select locations within the Village. Each site receives two visits per season, and additional services as required. HLR has performed well over the last five years and the wetland areas continue show improvement. This is a two year contract with an option for a third year. Roll Call:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Motion carried. Resolution 2018-11
A-18-032 Resolution – Private Activity Bond Cap Reservation
Request the Board approve a Resolution entitled “A Resolution Of The Village Of Streamwood, Cook County, Illinois Reserving Volume Cap In Connection With Private Activity Bond Issues And Related Matters.” The Village has the authority to issue “private activity bonds,” or more commonly known as industrial revenue bonds. The Village has the option of using its authority for projects in the Village, allocating its authority to other agencies for a fee, or reserving its authority for possible future projects rather than ceding the authority over to the State. This Resolution reserves the Village’s private activity bond allocation for possible future uses.
Trustee Harper presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Finance Director Josh Peacock stated the Village is required to reserve their bond volume allotment (estimated at $4,185,090) prior to May 1st each year. No projects have been identified to use this authority, and no one has sought to purchase the Village’s authority. This Resolution allows the Village to reserve the volume cap for potential future use within 2018. Roll Call:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Motion carried. Resolution 2018-12
Finance - Trustee Thon/Trustee Cecille
A-18-033 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $307,058.54 which represents the total of the schedule of bills dated April 5, 2018.
General Fund $ 146,828.51
Wetland Special Service Areas 1,311.98
Street Improvement Fund 6,185.80
Equipment Replacement Fund 75,329.64
Water and Sewer Fund 76,735.45
Golf Fund 492.16
Police Pension Fund 175.00
Total $ 307,058.54
Trustee Thon moved for approval of the semi-monthly expenditures as presented. Trustee Carlson seconded the motion. Roll Call:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Motion carried.
A-18-026 Ordinance – Approval of Amendment to the 2017 Operating and Capital Improvements Budget
Request the Board approve an Ordinance entitled “An Ordinance Amending Ordinance No. 2017-29 To Provide For Year End Adjustments Of The 2017 Operating And Capital Improvements Budget.” This Ordinance authorizes year-end budget adjustments to allow for additional expenditures incurred in 2017 that were not anticipated when the original budget document was prepared.
Trustee Thon presented the Ordinance for second reading and moved for approval. Trustee Schmidt seconded the motion. Roll Call:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. Ordinance 2018-6
Legislative – Trustee Schmidt/Trustee Carlson
A-18-034 Resolution – Intergovernmental Cooperative Agreement with the Illinois Department of Natural Resources, Division of Forest Resources
Request the Board approve a Resolution entitled “A Resolution Approving And Authorizing The Village President To Execute On Behalf Of The Village Of Streamwood An Intergovernmental Cooperative Agreement With The Illinois Department Of Natural Resources, Division Of Forest Resources, For The Receipt Of Excess Federal Equipment By The Streamwood Fire Department.” This Resolution allows the Streamwood Fire Department to acquire surplus property through the Federal Excess Equipment Program.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Harper seconded the motion. Fire Chief Chris Clark stated the Illinois Department of Natural Resources administers the federal surplus property programs and these agreements (this and the following Agenda Item A-18-035) would allow the Village the opportunity to accept surplus property from either of the programs should suitable and useful property become available. Trustee Harper asked if the surplus property and/or equipment come with any guaranty. Chief Clark stated it was not likely to have any guaranty. Trustee Carlson asked if this would be equipment normally not purchased by the Department. Chief Clark stated it would depend entirely on what equipment or property may become available, but these Agreements will allow the Village to participate. Roll Call:
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried. Resolution 2018-13
A-18-035 Resolution – Intergovernmental Cooperative Agreement with the Illinois Department of Natural Resources, Division of Forest Resources
Request the Board approve a Resolution entitled “A Resolution Approving And Authorizing The Village President To Execute On Behalf Of The Village Of Streamwood An Intergovernmental Cooperative Agreement With The Illinois Department Of Natural Resources, Division Of Forest Resources, For The Receipt Of Firefighter Property By The Streamwood Fire Department.” This Resolution allows the Streamwood Fire Department to acquire surplus property from the Department of Defense’s Firefighter Property Program.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Carlson seconded the motion. (Narrative in prior Agenda Item A-18-034). Roll Call:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Motion carried. Resolution 2018-14
Community Development – Trustee Carlson/Trustee Schmidt
A-18-028 Ordinance – Approval of Special Use for Sale of Packaged Alcoholic Beverages / 690 S. Barrington Road / Artisian Wine & Spirit
Request the Board approve an Ordinance entitled “An Ordinance Granting A Special Use Permit To Permit The Sale Of Packaged Alcoholic Liquor At Retail In A C-2 Commercial Shopping District, 690 S. Barrington Road.” This Ordinance approves a Special Use Permit to allow the sale of packaged alcoholic beverages in a retail store at 690 S. Barrington Road, Artisian Wine & Spirits.
Trustee Carlson presented the Ordinance for second reading and moved for approval. Trustee Schmidt seconded the motion. Roll Call:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Motion carried. Ordinance 2018-7
A-18-029 Ordinance – Approval of Special Use for Sale of Alcoholic Beverages / 718 S. Barrington Road / Sabrina’s Café
Request the Board approve an Ordinance entitled “An Ordinance Granting A Special Use Permit To Allow For The Operation Of A Restaurant With The Service Of Alcoholic Beverages In A C-2 Commercial District, 718 S. Barrington Road.” This Ordinance approves a Special Use Permit to allow the operation of a restaurant with the service of alcoholic beverages, 718 S. Barrington Road, Sabrina’s Café.
Trustee Carlson presented the Ordinance for second reading and moved for approval. Trustee Baumer seconded the motion. Roll Call:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Motion carried. Ordinance 2018-8
Public Safety - Trustee Cecille/Trustee Thon
A-18-030 Ordinance – Approval of Amendment to Title 3, Chapter 4 / Liquor Licensing
Request the Board approve an Ordinance entitled “An Ordinance Amending Section 3-4-8 Entitled “License Classifications, Fees, Number Issued” Of Chapter 4 Entitled “Alcoholic Liquor Dealers” Of Title 3 Entitled “Business And License Regulations,” Of The Village Code Of Ordinances Of The Village Of Streamwood.” This Ordinance increases the number of active, existing Class “F” liquor licenses from thirteen (13) to fourteen (14) and decreases the number of Class “B” liquor licenses from twelve (12) to eleven (11) due to the opening of Sabrina’s Café and the closing of Sam’s Club.
Trustee Thon presented the Ordinance for second reading and moved for approval. Trustee Schmidt seconded the motion. Roll Call:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. Ordinance 2018-9
A-18-036 Ordinance – Streamwood Emergency Management Agency
Request the Board approve an Ordinance entitled “An Ordinance Amending Title 2 Entitled “Boards And Commissions”, Chapter 9 Entitled “Emergency Services And Disaster Agency” Of The Village Code Of Ordinances Of The Village Of Streamwood.” This Ordinance amends the Village Code by deleting the Emergency Services Disaster Agency (ESDA) and establishing the Streamwood Emergency Management Agency (SEMA).
Trustee Thon presented the Ordinance for first reading and posting.
Fire Chief Chris Clark stated this Ordinance (creating SEMA) will update the Code to the current emergency management system. ESDA was disbanded in the 1990s and the responsibilities shifted to Fire and Police. Streamwood was the lead agency within Northwest Central Dispatch for the creation of JEMS (Joint Emergency Management System) which establishes consistency with other JEMS communities to facilitate cooperation on a regional basis while maintaining local control and oversight.
I-18-001 Information Item – Guns ‘N Hoses Charity Basketball Game
The Police and Fire Departments invite everyone to join in the fun at the 20th Annual Guns ‘N Hoses Charity Basketball Game. The game will be held on Friday, April 6 at 7:00 pm in the main gym at Streamwood High School. Tickets are $5 and available at the door. All proceeds benefit area families in need.
Public Works - Trustee Baumer/Trustee Harper
A-18-037 Motion – Approval of Bid / Purchase of Asphalt Paving Material
Request the Board approve a Motion to accept the bid and authorize the purchase of asphalt paving material at a cost of $37.50 per ton for surface, $36.00 per ton for base and $37.50 per ton for level binder from Arrow Road Construction, the low bidder after the bids are adjusted based on the distance to the asphalt plant.
This Motion accepts the bid from Arrow Road Construction, 3401 S. Busse Road, Mt. Prospect, Illinois, the low adjusted bidder, for the purchase of 8,400 tons of surface asphalt, 1,200 tons of base asphalt and 3,750 tons of level binder asphalt for a total estimated cost of $498,825.00.
Trustee Baumer presented the Motion and moved for approval. Trustee Harper seconded the motion. Public Works Director Matt Mann stated the 2018 Street Program plans to pave approximately 6 miles of street surface. The bid pricing is lower than last year. While Arrow Road is a bit farther away, the adjusted pricing is still lower than the second bid. In addition, the road construction in the Bartlett area on several main roadways will make travel to the Plote plant challenging. Roll Call:
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried.
A-18-038 Motion – Approval of Purchase / Alternative Source for Asphalt Paving Material
Request the Board approve a Motion to authorize the purchase of asphalt paving material from an alternative source, Plote Construction, the only other bidder for the purchase of asphalt paving material.
This Motion authorizes the purchase of asphalt paving material from an alternative source, Plote Construction, 1100 Brandt Drive, Hoffman Estates, Illinois, on those occasions when asphalt paving material that is to be provided by Arrow Road Construction, the low adjusted bidder, is not available.
Trustee Baumer presented the Motion and moved for approval. Trustee Thon seconded the motion. Roll Call:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Motion carried.
A-18-039 Resolution - East Avenue Engineering – Professional Services Agreement
Request the Board approve a Resolution entitled “A Resolution Approving And Authorizing The Execution Of An Engineering Services Agreement With Hampton Lenzini And Renwick Inc. To Provide Phase 3 Engineering Services For Work On East Avenue At Irving Park Road.” This Resolution authorizes a contract for professional engineering services for a road widening project at East Avenue at Irving Park Road.
Trustee Baumer presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this project continues to move forward and that IDOT has approved the Phase 2 engineering. This agreement is for the Phase 3 engineering and funding the dedicated right turn lane at this intersection. The estimated cost for this engineering is $71,500; the village will be reimbursed by the state for approximately $61,750. Roll Call:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Motion carried. Resolution 2018-15
A-18-040 Resolution – North Avenue Engineering – Professional Services Agreement
Request the Board approve a Resolution entitled “A Resolution Approving And Authorizing The Execution Of An Engineering Services Agreement With Hampton Lenzini And Renwick Inc. To Provide Phase 3 Engineering Services For Work On North Avenue At Lake Street.” This Resolution authorizes a contract for professional engineering services for a road widening project at North Avenue at Lake Street.
Trustee Baumer presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Mann Mann stated this project continues to move forward and that IDOT has approved the Phase 2 engineering. This agreement is for the Phase 3 engineering and funding the dedicated right turn lane on North Avenue to eastbound Lake Street. The estimated cost for this is $120,000; the village will be reimbursed by the state for approximately $100,000. Roll Call:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Motion carried. Resolution 2018-16
A-18-041 Resolution - Local Participation – IDOT East Avenue
Request the Board approve a Resolution entitled “A Resolution Approving An Intergovernmental Agreement With The State Of Illinois And The Village Of Streamwood Appropriating Funds For The East Avenue Stu Project At Irving Park Road In Streamwood, Illinois.” This Resolution authorizes an intergovernmental agreement to complete and fund roadwork at East Avenue at Irving Park Road. Funds for this project were included in the 2018 Street Improvement Budget.
Trustee Baumer presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this agreement appropriates local funds for the East Avenue dedicated right turn lane using federal STP (Surface Transportation Program) funds. Funding from the federal government is approximately 80% for Phase 3 and the Village and IDOT are responsible for the other 20%. The estimated remaining cost is $715,600; the Village’s share is estimated at $120,550, and the Village will reimburse the state of Illinois per the Agreement. Trustee Harper asked if the signals, crossing signage, etc. will also be modified. Mr. Mann stated that the entire intersection will be brought to current Code requirements which will include striping, accessibility, signage and signals. He expects the work to be completed in late 2018. Roll Call:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. Resolution 2018-17
A-18-042 Resolution – Local Participation – IDOT North Avenue
Request the Board approve a Resolution entitled “A Resolution Approving An Intergovernmental Agreement With The State Of Illinois And The Village Of Streamwood Appropriating Funds For The North Avenue Stu Project At Lake Street In Streamwood, Illinois.” This Resolution authorizes an intergovernmental agreement to complete and fund roadwork at North Avenue at Lake Street. Funds for this project were included in the 2018 Street Improvement Budget.
Trustee Baumer presented the Resolution and moved for approval. Trustee Schmidt seconded the motion. Public Works Director Matt Mann stated this agreement appropriates local funds for the North Avenue dedicated right turn lane using federal STP (Surface Transportation Program) funds. Funding from the federal government is approximately 80% for Phase 3 and the Village and IDOT are responsible for the other 20%. The estimated remaining cost is $1,082,750; the Village’s share is estimated at $173,100 and the Village will reimburse the state of Illinois per the Agreement. He expects the work to be completed in late 2018. Roll Call:
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried. Resolution 2018-18
Public Works Director Matt Mann also commented that the IDOT work adding the full interchange to the intersection at Route 59 (Sutton Road) and Route 20 (Lake Street) will be starting as soon as the weather cooperates and lanes on Route 59 and 20 will be reduced to one lane in each direction from now through November. Also Route 20 (Lake Street) is scheduled to be resurfaced from Shales Parkway east to North Avenue in the same time period.
Public Comments:
A resident from the Laurel Oaks Subdivision expressed great concern for their ability to access Route 59 during the impending construction, and asked if the Village would intercede with the Sarasota Trails HOA to ask if the dividing gate between the two subdivision could be opened during the construction time to allow the Laurel Oaks homeowners to reach the traffic signal at Gulf Keys.
Adjournment To Closed Session:
Trustee Baumer moved to adjourn the meeting to Closed Session to consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees per 5ILCS 120/2(c)(1). Trustee Schmidt seconded the motion. Roll Call:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Motion carried. The Village Board adjourned their meeting to Closed Session at 7:39 p.m.
http://www.streamwood.org/getattachment/cbdf06f8-dcfb-4ede-89bb-7471626f7e59/040518.aspx
Alerts Sign-up