City of Park Ridge Mayor's Advisory Board met Feb. 19.
Here is the minutes provided by the Board:
I. Call to order Chairman Mazzuca called the meeting to order at 6:30 p.m. Chairman Mazzuca, Ald. Melidosian, Ald. Wilkening and Ald. Moran were present.
Deputy Clerk Peterson recorded the minutes. Three residents and one reporter were present.
II. Approval of the Minutes
A. February 12, 2018 Moved by Ald. Mazzuca. Seconded by Ald. Moran. Motion carried; voice vote.
III. Deliberations / Recommendations Chairman Mazzuca indicated there were six applicants for one vacancy on the Bike Task Force. The Board recognized the amount of great applicants with high interest. He followed past practice, asking Board members to present their top three choices to determine if there was consensus. After the top three choices were presented by each member, Cashman, Morse and Krause were eliminated from the selection. The point totals for the top applicants were as follows; 3 for Kirkby; 3 for Thorne; and 4 for Kleinschmit.
Ald. Moran believed that Thorne was unique with his Public Relations background which he believes could help push out the plan and prove to be very beneficial. Thorne also had biking knowledge and Ald. Moran He believes he would fit well with the group. He also recognized Kirkby for his desire to want to get involved after taking a break to spend time more time with parenting needs.
Ald. Wilkening recognized Thorne for his repeated applications to Boards and Commissions in the past; he applied previously for the Bike Task Force and also for the Community Health Commission. He has a high energy level and a strong desire to become a helpful member of the group.
Ald. Melidosian recognized Kirby’s professional background and the effort he placed in the Dee Road visual presentation shown at the interview. He also included the element of safety when riding with kids.
Ald. Mazzuca indicated that Kleinschmit was on everyone’s list. In regards to Kirkby’s Dee Road visual, he was not in favor of narrowing a major arterial street to Lutheran General Hospital. He would support Kleinschmit or Thorne.
Move to recommend Daniel Thorne for appointed to the Bike Task Force. Moved by Ald. Melidosian. Seconded by Ald. Mazzuca. Motion carried; voice vote.
Ald. Melidosian recognized the high level of participation by the community and inquired whether any other Boards had vacancies for those that were not selected so they could stay involved. Deputy Clerk Peterson mentioned a part of the written comments submitted by Mr. DeYoung of the Bike Task Force. Mr. DeYoung expressed the possibility of appointing all the applicants since there is so much work that need to be accomplished on the BTF. Since it is a Task Force, Ald. Mazzuca believes it would be beneficial to see how long the BTF will continue since it has submitted its proposal to the City.
Ald. Moran asked that the minutes note that Kirkby and Kleinschmidt were included in the top three candidates.
Attendance Measurement Tracking
Chairman Mazzuca explained that the Mayor’s Advisory Board can only recommend things that are taken under advisement. He spoke about the recent talk of attendance tracking and measurement of volunteers on social media. Volunteers donate their time to the city with no compensation.
Should the Board recommend to the Mayor:
1) Should the City develop official statistics to track attendance? If so, how? Discussion ensured regarding what meetings count towards attendance. According to Ald. Moran, regular meetings should count; Special meetings shouldn’t be counted. However, Ald. Melidosian spoke about a number of additional meeting added by the Library. He believes attendance should be tracked. Ald. Mazzuca opined that anytime you count for a quorum, people expect you to be attending. Consensus was yes to keep official statistics.
2) Should the statistics be published regularly for transparency? Ald. Mazzuca suggested twice per year. Concensus was yes - twice per year, June and December
3) Communicating performance to volunteers regularly. Consensus was yes, to communicate attendance to volunteers twice a year after receiving statistics, July and January.
4) Suggest any code or form changes required? Ald. Mazzuca does not believe code changes are required. He referred to a document provided changed by the Mayor so that the application and code verbiage match.
Ald. Moran suggested striking the words “To remain eligible to serve you must. Each member shall attend”. in 4-17-6. In his opinion, the “to remain eligible” verbiage is too strict. If the verbiage is included, it should be over the term. If a volunteer cannot attend 75% of the meeting over the term , a replacement would be justified. However, he does not want any change to discourage volunteers.
The words following offers flexibility according to Chairman Mazzuca. If a code change as recommended, it would be to strike the words, “To remain eligible.”
Ald. Moran suggested adding another paragraph, “To remain eligible you must attend 75 % of the meetings over your term” or the person would not get reappointed. Ald. Mazzuca did not support adding another paragraph.
Consensus – to strike the words “To remain eligible.
Any suggested language should be submitted prior to this matter coming before the P&R COW when the matter is discussed.
Alice Dobrinsky questioned whether a Committee of the Whole meeting was a regular meeting. Ald. Mazzuca indicated it was for the City Council. Ald. Melidosian added that the Library has COW meetings but they are “as needed” which is indicated on their website. She would like clarity of what is expected of Library Board Members – and whether a COW counts as a regular meeting.
The expectation of attendance has always been there. However, situations in life happen. The Mayor has the discretion. The bar is being clarified according to Chairman Mazzuca.
IV. Adjournment The meeting adjourned at 7:04 p.m.
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