Village of Wheeling President and Board of Trustees met January 8.

By Lhalie Castillo

Feb 16, 2018

Here is the minutes provided by the Board:

1. Call to Order

Meeting called to order at 6:48 p.m.

2. Pledge of Allegiance

3. Roll Call - Clerk Simpson called the roll and the following Board members were present:

Present: Ken Brady, Ray Lang, Mary Papantos, Joe Vito, Pat Horcher, Dave Vogel

Absent: Mary Krueger

Prior to the meeting Trustee Krueger informed the board that she would be absent.

4. Approval of Minutes

Approval of Minutes of the Regular Meeting of December 4, 2017

Motion by Mary Papantos, second by Ken Brady to approve Minutes as presented.

Yes: Pat Horcher, Ken Brady, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel

Final Resolution: Motion Approved

5. Changes to the Agenda - None

6. Proclamations, Congratulatory Resolutions & Awards

Marilyn Chromy, George Hieber Citizenship Award

Village Clerk Elaine E. Simpson reviewed Ms. Chromy's list of accomplishments.

Trustee Brady spoke about Ms. Chromy's achievements and applauded her dedication to the people of Wheeling.

Village Manager Jon Sfondilis asked for a Motion to break for refreshments.

Motion by Joe Vito, second by Mary Papantos.

Motion carried by Voice Vote,all Ayes, the meeting recessed at 6:58 p.m.

[Break For Refreshments]

President Horcher asked for a Motion to reconvene the Regular Meeting.

Motion by Ray Lang, second by Dave Vogel.

Yes: Pat Horcher, Ken Brady, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel

Final Resolution: Motion Approved, the meeting reconvened at 7:10 p.m.

7. Appointments and Confirmations - None

8. Administration of Oaths - None

9. Citizen Concerns and Comments

Deborah Wilson commented on leases related to the Wheeling Town Center.

10. Staff Reports

Village Manager Jon Sfondilis and Village Attorney James Ferolo clarified how development works with municipalities related to leases.

11. Consent Agenda-All items listed on the Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered after all other Agenda items.

A. Resolution 18-001 Authorizing the Village Manager to Grant Severance Payments to Employees of the Village of Wheeling in an Amount Not to Exceed $50,000

B. Resolution 18-002 Authorizing and Directing the Village Manager to Execute a Service Provider Contract Renewal with Municipal GIS Partners Inc. for GIS Support Services in FY2018 as Part of the Ongoing GIS Consortium Initiative

C. Resolution 18-003 Authorizing Continued Participation in the Suburban Tree Consortium for the Purchase and Installation of Parkway Trees for FY 2018

D. Resolution 18-004 Approving a One-Year Renewal Contract with Advanced Tree Care for Tree Trimming, Tree Removal, and Stump Grinding in an Amount Not to Exceed $90,000 for FY 2018

Motion by Dave Vogel, second by Ken Brady to approve Consent Agenda as presented.

Yes: Pat Horcher, Ken Brady, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel

Final Resolution: Motion Approved

12. Old Business

13. New Business - All Listed Items for Discussion and Possible Action

A. Resolution 18-005 Authorizing the Adoption of Revisions to the Personnel Policy Manual for the Village of Wheeling

Human Resources Director Michael Crotty reviewed the Resolution and the new state legislation related to this policy. Director Crotty and Attorney Ferolo answered questions from the Board.

Motion by Ray Lang, second by Ken Brady.

Yes: Pat Horcher, Ken Brady, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel

Final Resolution: Motion Approved

B. Resolution 18-006 Approving a One-Year Contract with Milieu Landscaping in an Amount Not to Exceed $246,506.98 for Landscaping Services in FY 2018

Public Works Director Mark Janeck reviewed the contract and answered a question from the Board.

Motion by Dave Vogel, second by Mary Papantos.

Yes: Pat Horcher, Ken Brady, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel

Final Resolution: Motion Approved

C. Resolution 18-007 Accepting a $47,000 Proposal From Christopher B. Burke Engineering, Ltd. (CBBEL) for the Buffalo Creek Floodplain Study

Public Works Director Mark Janeck reviewed the history of the project; Petitioner was present and answered questions from the Board.

Motion by Ken Brady, second by Dave Vogel.

Yes: Pat Horcher, Ken Brady, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel

Final Resolution: Motion Approved

D. Resolution 18-008 Authorizing the Acceptance of an Illinois Criminal Justice Information Authority / Victims of Crime Act (VOCA) Grant New Award for the Victim Services Coordinator Position

Human Services Director Shari Huizar reviewed the grant and answered a question from the Board.

Motion by Mary Papantos, second by Ray Lang.

Yes: Pat Horcher, Ken Brady, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel

Final Resolution: Motion Approved

14. Official Communications

Public Works Director Mark Janeck stated that holiday tree pick-up will end January 12.

Trustee Mary Papantos complimented Public Works on their quick response with a snow event and a water main break and thanked Police & Fire for their outstanding service.

Trustee Ken Brady encouraged those residents who may be in a flood plain to check with their insurance companies about this. Trustee Brady asked for an update on the bridge; Public Works Director Mark Janeck stated that Manhard Engineering is working on the drawings and will contact them for an update and report back.

15. Approval of Bills - None

16. Executive Session

President Horcher asked for a Motion to enter into Executive Session for the purpose of discussing appointment, employment, compensation, discipline, performance, or dismissal of a specific employee(s) of the Village of Wheeling and pending, probable or imminent litigation. 5 ILCS 120/2(c)(1).

Motion by Dave Vogel, second by Mary Papantos that the Regular Meeting recess to enter Executive Session.

Yes: Pat Horcher, Ken Brady, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel

Final Resolution: Motion Approved, the meeting recessed at 7:53 p.m.

[Reconvene from Executive Session]

President Horcher asked for a Motion to reconvene into open session.

Motion by Ray Lang, second by Joe Vito that the open meeting reconvene.

Motion carried by Roll Call vote, the open meeting reconvened at 8:18 p.m.

17. Action on Executive Session Items

18. Adjournment

President Horcher asked for a Motion to adjourn.

Motion by Mary Papantos, second by Dave Vogel.

Motion carried by Voice Vote, all ayes, the meeting adjourned at 8:18 p.m.