Village of Glenview Board of Trustees met January 2.
Here is the minutes provided by the Board:
President Patterson called the Village Board of Trustees meeting to order at 7:30 pm
1.Roll Call
Present: Trustees Hinkamp, Jenny, Karton, White
Absent: Trustees Britton, Khoja
Also Present: Village Manager Formica, Village Attorney Patt, Deputy Village Manager Owen, Director of Administrative Services Ahner, Assistant to the Village Manager Troxell, Director of Community Development Brady, Recorder McDonagh
A quorum was present.
2.Flag Ceremony
President Patterson led those present in the Pledge of Allegiance to the flag.
3.Approval Of Minutes
November 21, 2017 Board of Trustees regular meeting
Page 3, 2nd full par., reword as: “Trustee Karton reminded the Board that the current policy is not to use the Permanent Fund for operations of the Village. The number one frustration residents express is with traffic congestion. Permanent Fund money has been used in the past to help remedy that as onetime expense. The state has already diverted $731k from Glenview taxpayers. Raising property taxes as proposed will only provide 1/3 of that diverted money back to the Village for operating purposes.”
Trustee Hinkamp motioned to approve as amended seconded by Trustee Karton.
The motion carried by a unanimous voice vote.
Trustee Jenny abstained. President Patterson voted in favor of approval.
December 5, 2017 Board of Trustees regular meeting
Trustee Hinkamp motioned to approve as presented seconded by Trustee Karton.
The motion carried by a unanimous voice vote.
Trustee Jenny abstained. President Patterson voted in favor of approval.
4.Report Of The Village President
More information on the following announcements can be found by visiting ww.glenview.il.us
Tips to protect water pipes and other cold weather information can be found on the Village website. Since December 22nd, Public Works crews responded to 20 water main brakes. Police and Fire Departments addressed medical and emergency situations due to the extreme cold.
During the month of January, Christmas trees can be recycled at the Public Works facility and five Village parks. Please remove ornaments, tinsel and lights.
The Glenview Police Department is accepting applications for the next Citizen’s Police Academy. The 3-hour classes start on March 1st to be held over ten Thursdays. At no cost, participants can learn about law enforcement and how the Police Department operates.
2018 applications for the Senior Housing Assistance Program are on the Village website, Glenview Public Library, Village Hall, Glenview and Northshore senior centers and in the January Village Report.
5.Report Of The Village Manager: None
6.Report Of The Village Attorney: None
7.Report Of Special Committees: None
8.Public Hearings: None
9.Consent Agenda
Deputy Village Manager Owen read the consent agenda.
a.Old Business
I.Second consideration of an Ordinance granting a Rezoning and Official Map amendment at 4111 Kennicott Lane. Approved – Ord. No. 6143
b.New Business
i.Consideration of a Resolution adopting the Village of Glenview Harassment, Discrimination and Anti-Retaliation policy. Approved – Res. No. 18-001
ii.Consideration of an amendment to the Glenview State Bank Master Agreement extending banking services through December 31, 2019. Removed for review
iii.Consideration of a Resolution authorizing a one-year contract extension with InterDev, LLC, of Atlanta, GA for information technology shared services in the amount of $554,576.76 and $7,904.40 for software licensing for a total estimated amount of $562,481.16. Approved – Res. No. 18-002
iv.Consideration of a Resolution authorizing the execution of a one-year (1-year) contract extension with Schroeder & Schroeder Inc., of Skokie, IL, for concrete flatwork repair services in an amount not-to-exceed $517,889.00. Approved – Res. No. 18-003
v.Consideration of a Resolution authorizing the execution of a one-year (1-year) contract extension with American Underground Inc. of Wheeling, IL, for sanitary and storm sewer CCTV inspection services in an amount not-to-exceed $218,997.00. Approved – Res. No. 18-004
vi.Consideration of a Resolution authorizing waiver of the competitive bidding processes and award of agreement with Chicago Communications of Elmhurst, IL for E911 Mission Control Monitoring Service annual maintenance in the amount of $34,626 in 2018, and $25,969.50 in 2019, for a 21-month total of $60,595.50. Approved – Res. No. 18-005
vii.Consideration of the approval of the voucher lists for December 20, 2017 and January 2, 2018. Approved
Trustee Karton requested that item 9b-ii be removed for further review.
Trustee Hinkamp alerted residents that item 9b-v related to the CCTV inspection services will cost Glenview an additional $65k due to the Illinois Prevailing Wage Act. Since July 2017 the Village paid over $120k extra in Village services due to the impact of this Act.
Trustee Karton moved to approve the consent agenda as amended seconded by Trustee Jenny.
On roll call:
Ayes: Trustees Hinkamp, Jenny, Karton, White
Nays:None
Absent:Trustees Britton, Khoja
Motion carried
9b-ii. Consideration of an amendment to the Glenview State Bank Master Agreement extending banking services through December 31, 2019. Removed for review. Approved – Res. No. 18-006
Trustee Karton asked about the process involving bank services given how the state continues to take money from the Village.
Director of Administrative Services Amy Ahner said the Village routinely bids out professional services (not required by state statute). A 2016 SSA Loan project went out to market and Glenview State Bank clearly demonstrated very competitive pricing and received the business. Staff also checked with varying communities that recently went through the bidding process. Fees charged to neighboring communities indicated that pricing from Glenview State Bank was more competitive. This decision to negotiate a two-year contract was made without the need to incur the cost of an RFP process. In the second quarter of 2019 staff will survey the market for recent proposals. After comparing prices, consideration will be given as to whether or not to go out to bid for services.
Trustee Karton said she would still like to have banking services go out to bid. We have the Permanent Fund which most communities don’t have, and she wants Glenview citizens to know that the Village is concerned about how it spends money. Director Ahner noted that basic banking services among communities are comparable, e.g. how many checks are processed each day and the cost per check, and the price of online banking services.
Trustee Karton moved to approve 9b-ii as presented seconded by Trustee Hinkamp.
On roll call:
Ayes: Trustees Jenny, Karton, White, Hinkamp
Nays:None
Absent:Trustees Britton, Khoja
Motion carried
10.Old Business: None
11.New Business
a.Consideration of an Ordinance amending the Glenview Municipal Code - Chapter 6, Alcoholic Beverages, increasing the number of Class G liquor licenses. Approved on first reading – Ord. No. 6144
Assistant to the Village Manager Brent Troxell reported that the existing 14 Class G liquor licenses have all been filled. A qualified applicant has submitted a request for a Class G license, so staff is requesting approval of two Class G licenses – one for the current applicant and the other for a future qualified applicant. Approval on first reading was requested due to the lack of a second Board meeting in December.
Trustee Hinkamp moved to waive administrative rules for item 11a seconded by Trustee Jenny
On roll call:
Ayes: Trustees Karton, White, Hinkamp, Jenny
Nays:None
Absent:Trustees Britton, Khoja
Motion carried
Trustee Jenny moved to approve item 11a on first reading seconded by Trustee Karton
On roll call:
Ayes: Trustees White, Hinkamp, Jenny, Karton
Nays:None
Absent:Trustees Britton, Khoja
Motion carried
b.Consideration of a Resolution authorizing execution of a liquor license request for a Class G liquor license for Joong Boo Market, 670 Milwaukee Avenue. Approved - Res. No. 18-007
Mr. Troxell reported that the Joong Boo Market recently opened for business and applied for a Class G liquor license. The applicant met all qualifications and successfully completed the background check.
President Patterson’s motion to approve passed unanimously with the advice and consent of the Village Board.
The applicant came forward to say a few words about the new Joong Boo Market.
c.First Consideration of an Ordinance amending the Glenview Municipal Code – establishing no parking restrictions during certain times on Nottingham Avenue. Approved
Mr. Troxell said late last year residents called the Police Department because cars not belonging to neighbors were parked on Nottingham Avenue south of Colfax Avenue between 8:00 am and 10:00 am. Upon visiting the site, the police found signs that were inconsistent with other areas of the Village and no ordinance to restrict parking on Nottingham Avenue between 8:00 am and 10:00 am on Monday through Friday. A map was shown of the restricted parking areas in the area of Nottingham Avenue to be inconsistent. The parking restriction requested is consistent with residential areas close to the train stations to ensure that commuters don’t park in residential areas rather than lots designated for commuters. Staff recommended Board approval of the ordinance to restrict parking as indicated.
In response to Trustee Karton, Mr. Troxell said the Police Department will enforce the parking restriction when residents call to complain. If residents find they don’t have adequate parking they can ask to be added to the list of cars that are permitted to park on the subject street.
Trustee Karton moved to approve 11c seconded by Trustee White.
The motion passed by a unanimous voice vote.
Due to the unanimous vote to approve, this item will be placed on the consent agenda at the next meeting.
d.Consideration of an Ordinance amending Building Permit Fees for the annual winter discount. Approved – Ord. No. 6145
Director of Community Planning Jeff Brady reported on the request for Board approval of a 25% discount from today until the end of March for building permits related to single family additions, single family remodeling and detached garages, decks, driveways and swimming pools. This item is presented to the Board annually for approval. The permit discount will likely be included in the next fee structure amendment so it can become a permanent annual discount for the stated 3-month period. This successful program is an incentive for residents to submit permit requests early during the winter season when Village staff is less busy.
Trustee Karton moved to waive administrative rules for item 11d seconded by Trustee Jenny
On roll call:
Ayes: Trustees Hinkamp, Jenny, Karton, White
Nays:None
Absent:Trustees Britton, Khoja
Motion carried
Trustee Jenny moved to approve item 11d on first reading seconded by Trustee Karton
On roll call:
Ayes: Trustees Jenny, Karton, White, Hinkamp
Nays:None
Absent:Trustees Britton, Khoja
Motion carried
e.First Consideration of Ordinances for Glenview Material Supply at 2100 Johns Court:
i.First consideration of an Ordinance granting Final Site Plan Review. Approved
ii.First Consideration of an Ordinance granting Commercial Variations. Approved
Director Brady reported that the Plan Commission on August 22nd recommended approval on a 5-0 vote to amend the site plan. The Zoning Board of Appeals recommended approval on a 6-0 vote on November 20th of a number of commercial variances to allow material storage in the front and side yards, height of a security gate, the sign height based on where it is located and the omission of various landscape islands that are required in the parking lot. In 2015 the applicant received approvals with conditions that included a site plan indicating where material storage and parking was permitted. Upon staff following up on a complaint with respect to debris and odor from the site, it was noticed that the applicant had significantly changed the site plan and did the work without a permit. The applicant is subject to double fines and must go through the administrative law judge process. Additional fines may be imposed as a result of their noncompliance and not going through the required permit process before doing the work.
He reviewed variations recommended for approval by the Plan Commission and Zoning Board of Appeals, that is, sign lettering installed on a brick face (considered part of sign) that exceeds height restrictions; arched section of entrance gate exceeded the 8 foot fence height requirement; excluding some parking lot landscape islands and allowing some that are smaller than required; permit storage in the side yard and front yard where it’s currently not permitted. Both commissions denied the applicant’s request for storage on the western part of the site, so parking will be located there instead.
Trustee Karton said there are reasons that permits are required. A case was recently reviewed where the residents requested a nine foot fence and it was not denied because the Village didn’t want to set precedent. The applicant in this case has a fence that exceeds the 8 foot fence height requirement and installed it without a permit. She would not support anything over the 8 foot height.
Director Brady explained that the section of the fence under discussion is a 9 foot arched gate that connects to an 8 foot concrete stone wall. The commissions indicated support for the variance because the custom fence gate, which is open rather than a solid design, is aesthetically pleasing due to the arch even though it didn’t comply with Village code. There is no allowance for decorative vs. a privacy fence in the code.
Trustee Karton said she could not support the fence.
Director Brady explained that if the fence variation was not supported, it should be omitted from the ordinance listed in 11e-ii. Attorney Patt referred to 11e-ii, section 3, where the proposed ordinance enumerates six variances with the second one related to the 9 foot high fence (entrance gate) instead of the required 8 foot fence.
i.First consideration of an Ordinance granting Final Site Plan Review. Approved
Trustee Karton motioned to approve as presented seconded by Trustee Hinkamp.
The motion carried by a unanimous voice vote.
Due to a unanimous vote to approve the item will be on the consent agent at the next meeting.
ii.First Consideration of an Ordinance granting Commercial Variations. Approved
Trustee Karton moved to approve as amended (strike #2 of section 3) to not approve the 9 foot gate height. The motion failed due to lack of a second.
Trustee Jenny motioned to approve 11e-ii as presented seconded by Trustee White.
Ayes: Trustees Hinkamp, Jenny, White, President Patterson
Nays: Trustee Karton
Because the voice vote wasn’t unanimous, this item will not be on the consent agenda at the next meeting.
12.Matters To Be Presented By The Public: None
13.Adjournment
Trustee White motioned to adjourn at 8:12 pm, seconded by Trustee Jenny.
The motion carried by a unanimous voice vote.
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