City of Elgin City Council met August 9.
Here is the minutes provided by the Council:
The regular meeting of the Council of the City of Elgin, Illinois, was held on August 9, 2017, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:05 p.m. The Invocation was given by Rabbi Jonathan Kohn and the Pledge of Allegiance was led by Debra Nawrocki, Chief Financial Officer.
Roll Call:
Roll call was answered by Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Minutes Of The July 26, 2017, Council Meeting Approved As Distributed:
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the July 26, 2017, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Recognize Persons Present:
Candice Skinner addressed the council regarding roofing repair issues and the homeowner’s association in the Kennington Square area. She also stated concerns regarding the inspection of the roof repairs. Staff was directed to follow-up with Ms. Skinner.
Jim Keating asked about a notice he received about moving his RV. He asked for information regarding the rules for storing an RV, the size allowed and how long the regulations were in place. Staff was directed to follow-up with Mr. Keating.
Bid 17-035 Awarded To Boller Construction Company For Guardrail Replacement And Improvements Project:
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to award a contract to Boller Construction Company in the amount of $135,000 for the Guardrail Replacement and Improvements Project to replace damaged guardrails and handrails around two basins at the Leo Nelson Riverside Water Treatment Plant. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Petition 14-17 Approved For An Application For Conditional Use For An Accessory Package Liquor Sales (Harij Corp D/B/A Pops Pantry), 1195 North Mclean Boulevard:
Marc Mylott, Community Development Director, provided an overview of Petition 14-17 which would grant a conditional use to allow accessory package liquor sales at the location. Staff and the Planning and Zoning Commission approved the petition subject to the conditions outlined in the memo.
There was discussion regarding the percentage of floor space allowed for liquor and the proximity of the store to low income housing.
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve Petition 14-17 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmember Dixon.
Consent Agenda:
By unanimous consent, Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt Resolution Nos. 17-105 through 17-111 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution 17-105 Adopted Approving The 2017 Annual Action Plan, Amending The 2016 Annual Action Plan, And Authorizing The Execution Of Documents Necessary To Participate In The Community Development Block Grant Program:
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-105
Resolution
Approving The 2017 Annual Action Plan, Amending The 2016 Annual Action Plan, And Authorizing The Execution Of Documents Necessary To Participate In The Community Development Block Grant Program
Whereas, Title I of the Housing and Community Development Act of 1974 provides for Community Development Block Grant (CDBG) funding to units of local governments for the purpose of developing viable urban communities by providing decent housing, a suitable living environment, and by expanding economic opportunities; and
Whereas, said programs are funded by the U.S. Department of Housing and Urban Development (HUD) and are to be implemented in a manner consistent with priorities and strategies identified in a Housing and Community Development Consolidated Plan; and
Whereas, such a plan, covering a five-year period including Program Years 2015 through 2019, was prepared and made available for public comment as required by the Kane-Elgin Consortium’s Citizen Participation Plan; and
Whereas, it is necessary to approve an Annual Action Plan for Program Year 2017 in order for the City to qualify for an annual allocation of CDBG funds from HUD; and
Whereas, it is necessary to amend the City’s Annual Action Plan for Program Year 2016 in order to increase the funding allocated for certain park improvements included in said plan.
Now, Therefore, Be It Resolved By The City Council Of The City Of Elgin, Illinois:
Section 1. That the 2017 Annual Action Plan, including the activities listed below, is hereby approved:
1. Park Improvements
CDBG funds will be used to rehabilitate and upgrade parks and playgrounds to make them compliant with the Americans with Disabilities Act (ADA), or by installing new facilities and equipment. Per CDBG requirements, the parks are located in neighborhoods where 51% or more of the residents are low/moderate-income. The Parks and Recreation Department is currently working with landscape architecture firm 3 D Design to establish specific scopes of work for each of the following parks:
• St. Francis Park
• Kiwanis Park
• Clifford/Owasco Park
Proposed Funding: $750,000.00
Agency: City of Elgin's Parks and Recreation Department
2. Owner-Occupied Housing Rehabilitation/Repair Assistance
CDBG funds will be used to provide assistance to low/moderate-income homeowners in the City of Elgin. Critical repairs will be made to improve living conditions and occupant safety, such as repairing water service lines, replacing water heaters, replacing sanitary sewer laterals, upgrading electrical systems, and replacing furnaces. Proposed Funding: $60,201.00 Agency: Kane County Office of Community Reinvestment
3. Program Administration
CDBG funds will be used to cover costs associated with the administration of the CDBG program, and expenses associated with administration of the Continuum of Care, which facilitates the award of state and federal funding to Elgin agencies that serve the homeless population.
Proposed Funding: $124,654.00
Agency: Kane County Office of Community Reinvestment
Section 2. That the 2016 Annual Action Plan is amended such that the amount of CDBG funds allocated for park improvements is increased by $28,000.00.
Section 3. That the City Manager is hereby authorized and directed to execute such applications, agreements, certifications, reports, and other documents required by HUD, and to provide additional information and furnish such documents as may be required by HUD, to complete the activities described in the plans approved or amended herein.
Presented: August 9, 2017
Adopted: August 9, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Resolution 17-106 Adopted Authorizing Execution Of An Illinois Department Of Transportation Preliminary Engineering Services Agreement With Transystems Corporation In Connection With The Elgin Bikeway Plan Route 4 Southwest Quadrant Project [Job Number P-91-305-09; Project Number CMM-9003(2341)]:
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-106
Resolution
Authorizing Execution Of An Illinois Department Of Transportation Preliminary Engineering Services Agreement With Transystems Corporation In Connection With The Elgin Bikeway Plan Route 4 Southwest Quadrant Project
[Job Number P-91-305-09, Project Number CMM-9003(234)]
Be It Resolved By The City Council Of The City Of Elgin, Illinois, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Illinois Department of Transportation preliminary engineering services agreement on behalf of the City of Elgin with TranSystems Corporation in connection with the Elgin Bikeway Plan Route 4 Southwest Quadrant Project [Job Number P-91-305-09, Project Number CMM-9003(234)], a copy of which is attached hereto and made a part hereof by reference.
Presented: August 9, 2017
Adopted: August 9, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Resolution 17-107 Adopted Authorizing Execution Of An Intergovernmental Maintenance Facility Agreement With Hanover Township Road District For Salt Storage At The Shales Parkway Facility:
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-107
Resolution
Authorizing Execution Of An Intergovernmental Maintenance Facility Agreement With Hanover Township Road District For Salt Storage At The Shales Parkway Facility
Be It Resolved By The City Council Of The City Of Elgin, Illinois, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Maintenance Facility Agreement on behalf of the City of Elgin with Hanover Township Road District for salt storage at the Shales Parkway facility, a copy of which is attached hereto and made a part hereof by reference.
Presented: August 9, 2017
Adopted: August 9, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Resolution 17-108 Adopted Authorizing Execution Of Tyler Creek Watershed Streambank Stabilization Program Grant And Loan Agreement With Garden Quarter I Association:
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-108
Resolution
Authorizing Execution Of Tyler Creek Watershed Streambank Stabilization Program Grant And Loan Agreement With Garden Quarter I Association
Be It Resolved By The City Council Of The City Of Elgin, Illinois, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Tyler Creek Watershed Streambank Stabilization Program Grant and Loan Agreement on behalf of the City of Elgin with Garden Quarter I Association for funding assistance in connection with the city's Tyler Creek Watershed Streambank Stabilization Program, a copy of which is attached hereto and made a part hereof by reference.
Presented: August 9, 2017
Adopted: August 9, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Resolution 17-109 Adopted Authorizing Execution Of A Ride In Kane New Freedom/Jarc And 5310 Service Agreement With Association For Individual Development Regarding The Ride In Kane Program (Phase 10 Through 16-October 2017 Through October 2019):
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-109
Resolution
Authorizing Execution Of A Ride In Kane New Freedom/Jarc And 5310 Service Agreement With Association For Individual Development Regarding The Ride In Kane Program (Phase 10 through 16 – October 2017 through October 2019)
Be It Resolved By The City Council Of The City Of Elgin, Illinois, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and is hereby authorized and directed to execute a Ride in Kane New Freedom/JARC and 5310 Service Agreement, (Phase 10 through 16-October 2017 through October 2019), on behalf of the City of Elgin with Association for Individual Development regarding the Ride in Kane Program, a copy of which is attached hereto and made a part hereof by reference.
Presented: August 9, 2017
Adopted: August 9, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Resolution 17-110
Adopted Authorizing Execution Of A Ride In Kane Pace Subsidy Agreement With Pace, The Suburban Bus Division Of The Regional Transportation Authority, For Services During 2017
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-110
Resolution Authorizing Execution Of A Ride In Kane Pace Subsidy Agreement With Pace, The Suburban Bus Division Of The Regional Transportation Authority, For Services During 2017:
Be It Resolved By The City Council Of The City Of Elgin, Illinois, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Ride in Kane Pace Subsidy Agreement on behalf of the City of Elgin with Pace, the Suburban Bus Division of the Regional Transportation Authority, for services during 2017, a copy of which is attached hereto and made a part hereof by reference.
Presented: August 9, 2017
Adopted: August 9, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Resolution 17-111 Adopted Appointing Members To Various Boards And Commissions:
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-111
Resolution
Appointing Members To Various Boards And Commissions
Be It Resolved By The City Council Of The City Of Elgin, Illinois, that Jason Smith be and is hereby appointed as a member of the Board of Health for a term that will expire on May 1, 2019.
Be It Further Resolved that Steven Migala be and is hereby appointed as a member of the Planning and Zoning Commission for a term that will expire on July 1, 2018.
Be It Further Resolved that Elizabeth Odumuyiwa be and is hereby appointed as a member of the Elgin Housing Authority for a term to expire December 1, 2017.
Be It Further Resolved that Bryan Miko be and is hereby appointed as a member of the Sustainability Commission for a term to expire June 1, 2019.
Be It Further Resolved that June Wooten be and is hereby reappointed as a member of the Board of Fire and Police Commissioners for a term to expire May 1, 2020.
Presented: August 9, 2017
Adopted: August 9, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Reports/Minutes Received And Ordered Placed On File:
Councilmember Shaw made a motion, seconded by Councilmember Powell, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Heritage Commission Design Review, June 27, and July 11, 2017
Police Pension Fund Board, April 19, 2017
Planning and Zoning Commission June 5, 2017
Committee of the Whole for July 12, 2017
City Council Minutes for July 12, 2017
Electricity Tax
Natural Gas Tax
Video Gaming Revenue
Announcements:
Mayor Kaptain made announcements regarding forthcoming meetings.
Adjournment:
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:23 p.m.
http://www.cityofelgin.org/ArchiveCenter/ViewFile/Item/5557
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