Village of Wheeling President and Board of Trustees met July 17.
Here is the minutes provided by the Board:
1. Call to Order
Meeting called to order at 6:43 p.m.
2. Pledge of Allegiance
3. Roll Call - Clerk Simpson called the roll and the following Board members were present:
Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel, Pat Horcher
4. Approval of Minutes
A. Approval of Minutes of the Joint Meeting of May 22, 2017
Motion by Dave Vogel, second by Mary Krueger to approve Minutes as presented.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
B. Approval of Minutes of the Regular Meeting of June 5, 2017
Motion by Dave Vogel, second by Mary Papantos to approve Minutes as presented.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
5. Changes to the Agenda - None
6. Proclamations - None
7. Appointments and Confirmations
Appointment of Christine M. Melone to the Board of Health
President Horcher asked for a Motion to approve Christine M. Melone to the Board of Health.
Motion by Dave Vogel, second by Mary Krueger.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
8. Administration of Oaths
Christine M. Melone, Board of Health
Village Clerk Elaine E. Simpson administered the oath.
9. Citizen Concerns and Comments
John Kraft spoke about comments made by board members at a previous meeting, FOIA, a former elected official and a Wheeling resident.
Kirk Allen commented on meeting start times, FOIA expenses and First Amendment rights.
Deborah Wilson read from a Journal & Topics article from 2014 and spoke about the charges involved.
10. Staff Reports - None
11. Consent Agenda-All items listed on the Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered after all other Agenda items.
Clerk Simpson read the Consent items into the record.
A. Resolution 17-086 Approving a One-Year Renewal of the Contract with H&H Electric Company for Streetlight Maintenance and Repair Services in FY 2017 in the Amount of $20,000
B. Resolution 17-087 Accepting a Publicly Bid Contract with Maintenance Coatings Co. for the 2017 Pavement Markings Program in the Amount of $44,774.81
C. Resolution 17-088 Accepting and Approving a Construction Engineering Services Agreement with Baxter and Woodman for Inspections of the Northgate Parkway Sidewalk Improvements and Wolf Road Bridge Repairs in the Amount of $29,700
D. Ordinance 5095 Authorizing the Village President and Village Clerk to Execute an Intergovernmental Agreement among the Member Agencies of the Major Case Assistance Team
E. Resolution 17-089 Granting a Tag Day Permit to the Wheeling Firefighters Association to Conduct a Tag Day Event on August 18, 2017
F. Resolution 17-090 Authorizing Acceptance of the Suburban Purchasing Cooperative’s Previously Bid Contract with Call One for a Five-Year Contract for Telecommunication Services in the Amount of $135,600.00
G. Resolution 17-091 Authorizing the Village President and Village Clerk to Execute an Amended and Restated Intergovernmental Agreement Establishing a Joint Emergency Telephone System Board with the City of Des Plaines
H. Ordinance 5096 Amending Chapter 4.32 of the Village of Wheeling’s Municipal Code, “ALCOHOLIC LIQUOR DEALERS,” Specifically Section 4.32.085, to Increase the Authorized Number of Class B-V and Class D-4 Licenses
President Horcher asked for a Motion to approve the Consent Agenda as presented.
Motion by Dave Vogel, second by Ken Brady.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
12. Old Business - None
13. New Business - all Listed Items for Discussion and Possible Action
A. PRESENTATION RE: Financial Results of Fiscal Year 2016
Finance Director Michael Mondschain presented the results and answered questions from the Board.
B. Ordinance 5097 Granting Special Use – Site Plan Approval for a Sit-Down Restaurant, 25 Huntington Lane, Wheeling, Illinois (Bella's Bistro) [Docket 2017-5A]
Community Development Director Andrew Jennings outlined items 13.B & 13.C and noted the following conditions:
1. live entertainment is permitted on an occasional basis 2. business hours shall be consistent with liquor licensing
Petitioner was present and answered questions from the Board.
Motion by Dave Vogel, second by Ray Lang.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
C. Ordinance 5098 Granting Special Use – Site Plan Approval for Packaged Liquor Sales, 25 Huntington Lane, Wheeling, Illinois (Bella's Bistro) [Docket No. 2017-5B]
President Horcher asked for a Motion to approve.
Motion by Ray Lang, second by Mary Papantos.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
D. Ordinance 5099 Granting Preliminary Planned Unit Development, Special Use, Site Plan, and Building Appearance Approval for a Mixed-Use Retail & Residential Planned Unit Development (501 W. Dundee Road, Vacant Parcel, Address to Be Re-Assigned) [Docket 2017-3]
Community Development Director Andrew Jennings reviewed the Ordinance noting that the address will be corrected to a proper address range; director Jennings reviewed the conditions of the final PUD submittal and answered questions from the Board.
Trustee Ray Lang asked for clarification about the flood plain in this area and what steps were taken to move it out of the flood plain; Director Jennings stated that some steps are still pending and noted that the Village did undertake a significant study, revising several FEMA flood panels.
Petitioner Joe Maschek was present and answered questions from the Board.
Motion by Ray Lang, second by Mary Krueger.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
E. Resolution 17-092 Authorizing the Village Manager to Execute a Civil Engineering Services Contract with Baxter and Woodman Engineering for Wolf Road Lighting in the Amount of $56,500
Public Works Director Mark Janeck gave a history of the project and answered questions from the Board.
Motion by Ken Brady, second by Dave Vogel.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
F. Resolution 17-093 Authorizing Acceptance of Houston-Galveston Area Council Purchasing Cooperative Contract GR01-15 with Trackless Vehicles, Ltd. For a Trackless MT7 and Associated Attachments at a Cost of $145,219.05
Public Works Director Mark Janeck explained the need for the replacement and answered questions from the Board.
Motion by Ken Brady, second by Mary Krueger.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
G. Resolution 17-094 Waiving Competitive Bidding and Authorizing the Execution of a Construction Contract with Peter Baker & Son Co. for the 2017 Street Improvement Program (Phase 3) in the Amount of $550,000
Village Manager Jon Sfondilis introduced the item emphasizing the idea of borrowing from next years funds to take advantage of this years good weather, good pricing and crews.
Public Works Director Mark Janeck described the item and answered a question from the Board. Manager Sfondilis clarified that we are not adding additional money, we are simply borrowing from next years project to increase this years overall project.
Motion by Mary Krueger, second by Dave Vogel.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
H. Resolution 17-095 Accepting a Proposal from Haeger Engineering, LLC for Construction Supervision Services of Additional Roadway Improvements in the Amount of $32,800
Village Manager Jon Sfondilis stated that this is essentially the engineering contract for the previously discussed roadway program.
Motion by Mary Papantos, second by Dave Vogel.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
14. Official Communications
Village Manager Jon Sfondilis spoke about the recent rain event thanking Staff for their hard work, the residents for cooperating and the Board for allowing for the funds in order to make infrastructure improvements. The Village learned that some residents are not signed up to receive reverse 9-1-1 communications and directed residents to our website to register for notifications.
Manager Sfondilis asked for Board direction regarding an access bridge at the 17 acres on the north side of town for access from Milwaukee Avenue to that parcel of land. Several months ago the Board agreed to a bridge concept they liked, but the question is about timing of construction of that bridge. Manager Sfondilis is asking for Board direction for one of the following:
1. Build the bridge now (with TIF funds) or
2. Wait until a developer brings a development we want to support (RDA) or
3. Write and pass a Resolution saying we are making a commitment to build the bridge when the right developer comes; this can then be used as evidence of our commitment.
Discussion ensued related to the subject.
President Horcher asked for a Board poll which resulted in the following:
1. Build the bridge now (with TIF funds):Trustee Brady
2. Wait until a developer brings a development we want to support (RDA): Trustees Krueger, Lang, Vito and President Horcher
3. Write and pass a Resolution saying we are making a commitment to build the bridge when the right developer comes; this can then be used as evidence of our commitment: Trustees Vogel and Papantos
Village Clerk Elaine Simpson spoke about National Night Out on August 1st.
President Horcher introduced Prospect Heights Mayor Nick Helmer who thanked everyone for working together during the recent rain event.
President Horcher asked to poll the Board on whether or not to add a Workshop Meeting to discuss fingerprinting related to business licensing.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Approved
Trustee Vito spoke about the recent rain event and thanked everyone for their efforts during that time.
Trustee Papantos thanked all Village departments for working together to successfully handle the recent rain event. Per Trustee Papantos' request, Public Works Director Mark Janeck explained how the Heritage Park basin works. Trustee Papantos inquired about the new mailbox at the post office and why it is not accessible. Economic Development Director John Melaniphy stated he will contact them. Trustee Papantos commented on the Rock-n-Run The Runway event and recent blood drive.
Trustee Lang thanked Staff for how well the recent rain event was handled and the Rock-n-Run The Runway event.
Trustee Krueger commented on the success of the Rock-n-Run The Runway event and how well the Village Staff handled the recent rain event.
Trustee Brady spoke about the recent rain event and all the planning in past years that helped manage it, inquired about an ordinance related to tall weeds on Park District property; Village Manager Jon Sfondilis stated that Staff will look into it and enforce if necessary.
Trustee Vogel echoed the comments of fellow Trustees - complimenting all Village Staff on managing the recent rain event and asked Director Janeck what the total rainfall measurement was; Director Janeck stated it was approximately 5.7".
15. Approval of Bills
Approval of Bills for June 15 - July 12, 2017 in the amount of $3,508,910.31¢
Motion by Dave Vogel, second by Mary Papantos to approve Bills as presented.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved
16. Executive Session for The Purpose of Discussing Pending, Probable or Imminent Litigation and Collective Negotiating Matters
President Horcher asked for a Motion to enter into Executive Session.
Motion by Mary Krueger, second by Mary Papantos.
Yes: Pat Horcher, Ken Brady, Mary Krueger, Ray Lang, Mary Papantos, Joe Vito, Dave Vogel Final Resolution: Motion Approved, the Board recessed at 8:53 p.m.
President Horcher asked for a Motion to reconvene into open session.
Motion by Dave Vogel, second by Mary Krueger that the open meeting reconvene.
Motion carried by Voice Vote, all Ayes; the Board reconvened at 9:22 p.m
17. Action on Executive Session Items
18. Adjournment
President Horcher asked for a Motion to adjourn.
Motion by Dave Vogel, second by Mary Krueger that the meeting adjourn.
Motion carried by Voice Vote, all Ayes; the meeting adjourned at 9:23 p.m.
http://wheelingil.gov/AgendaCenter/ViewFile/Minutes/_07172017-1669
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