Village of Roselle Committee of the Whole met June 26.
Here is the minutes as provided by the committee:
Present: Mayor Maglio, Trustees Berkshire, Devitt, Domke, Pileski, Pransky and
Trejo.
Others Present: Jeff O’Dell, Jason Bielawski, Jim Knippen, Steve Herron, Roman
Tarchala, Dan Anderson, Mark Bozik, Pat Watkins, Natalie Engel, Tom Dahl, Victor
Ramirez, and Patty Burns.
2. Approve Prepared Agenda
Motion by Trustee Domke, second by Trustee Trejo, to Approve the Agenda as
Presented.
Upon voice vote: Motion Carried.
3. Citizen Comments/Qustions – None
4. Preliminary Engineering Design for Kennedy Lift Station –
Victor Ramirez
The Village has a Wastewater Facilities Master Plan and an approved IEPA Loan Facility
Plan. There are six projects identified in the IEPA Loan Facility Plan and one of them is
the replacement of the Kennedy Lift Station. The lift station is located on the southeast
corner of the property at the southwest corner of the intersection of Nerge and Plum
Grove Road. This lift station serves the entire MWRDGC tributary area and pumps it
north into Schaumburg where it goes to the MWRDGC interceptor sewer. There are
about 1,425 homes served in this area.
The lift station is approximately 45 years old, in poor condition, and at the end of its
useful life. It is a dry pit type in a steel can, which requires the staff to physically go down
into the station to work on the pumps. This is considered a confined space and has
inherent safety concerns when accessing the space. The proposed improvements will
replace it with a modern, submersible style, triplex lift station with variable frequency drive
pumps.
One of the challenges with replacing the lift station is relocation. The existing lift station
must be kept in service while the new one is being constructed. The proposed location
could be Outlot B in the Trails Subdivision. However, this may not be the most feasible
but that has to be determined. The purpose of performing preliminary engineering would
be to evaluate the options for relocation, confirm capacities and pumping requirements,
and examine any other issues that need to be addressed in advance of full design. It will
also provide information related to what extent any easements may be needed for
construction of a new lift station
Trotter and Associates Inc. (TAI) was selected under the required Qualifications Based
Selection process and is the most responsive and responsible Engineer to perform this
work. Staff recommends the authorization of preliminary engineering with TAI. The
preliminary engineering is IEPA loan eligible.
Trustee Berkshire questioned the relocation choices and asked about EPA
concerns. There are multiple compliancy issues pertaining to relocation that will
need to be addressed.
Trustee Devitt asked how often staff goes inside the lift station. Monthly.
Trustee Pileski wondered if the study results from this lift station could be used
for other lift stations. Yes, potentially.
Staff was directed to proceed as proposed.
5. Town Center Parking Discussion – Pat Watkins
With the impending opening of the Italian Pizza Kitchen, Roselare Brewery, and
ultimately the re-occupancy of Teddy B’s, a discussion on existing parking spaces,
surveys of parked vehicles (current demand), additional opportunities for parking, and
capital projects or agreements that could add parking spaces for the Town Center was
desired.
The Principles of Smart Downtown Parking is the best summary on the topic and is often
cited in other publications that discuss parking for downtowns. These same principles
have been incorporated since the first Roselle redevelopment project. Smart Parking is
the balance of meeting parking demand without damaging the key components of a
successful Town Center; high density, pedestrian friendly environment, and a strong
sense of place. This parking demand is met through seven core principles:
• Parking is subservient to the main functions of a downtown
• Location of parking is critical (not volume)
• Value “on street” parking in a downtown
• Parking lots should incorporate quality design
• Utilize the entire parking inventory through proper education
• Control the volume of parking (too much can be damaging)
• Personalize downtown parking to meet demand
A parking analysis by staff provided the following observations:
1. Surveys show that peak parking occurs on Friday and Saturday nights; thus posing
the events of greatest concern.
2. We have a “healthy” number of spaces (ratio 4 per 1,000 sq. ft. of retail).
3. Incorporating some “Best Practices” will immediately help with perception and full use
of parking opportunities already available in the Town Center.
4. When adding parking spaces, it should be done where it supplements the first two
blocks of Main Street (Roselle to Park Street). Main and Prospect is the “ground zero”
area concerning parking intensity, thus capital projects should be focused within this
area.
5. Supplemental capital program actions can add approximately 90 more spaces in the
Town Center.
6. The parking situation is fluid based upon uses in the Town Center. Future
assessments and modifications maybe needed.
With the above cited findings, staff recommends the following four immediate actions in
order to be proactive with Town Center parking. These actions include both better
management of existing parking and taking advantage of existing opportunities. These
immediate actions include:
1. Utilize directional parking signage in the Town Center.
2. Promote the use the of Village complex parking lot.
3. Approach the Roselle Library for a shared parking agreement.
4. Introduce an employee parking policy to Town Center retailers (Employees park
away).
In addition to immediate actions, staff recommends obtaining cost estimates for
capital improvement projects and parking agreements that could further increase
the number of available parking spaces in the Town Center. Though these capital
improvements will not be immediately incurred, the Board will know the cost of
the projects and have the opportunity to incorporate them into the Capital
Improvement Program if the need arises. These include a mixture of street
modifications, additional lots, and formalization of parking agreements with
existing private parking areas.
Trustee Berkshire questioned the status of the plan of Italian Pizza Kitchen
forming an agreement with Harris Bank to share their parking lot. At this time,
Italian Pizza Kitchen feels that their onsite parking will be adequate.
Trustee Pileski stated that signage is critical. He also stated that he thought the
Town Center Plaza could be utilized for parking. He voiced concern about the
new lot obtained by the Village being used for parking because the location by
Starbucks is already an area difficult to maneuver. Additional parking could be
challenging.
Trustee Devitt asked about utilizing the Howard and Elm site for off street
parking. That area is not available.
Trustee Trejo agrees with the recommendations presented.
Staff directed to proceed as proposed.
6. Code Enforcement Discussion – Jason Bielawski
Within the Village Board’s Strategic Priority of Fiscal Sustainability is an action item to
implement process improvements within Village departments. In furtherance of achieving
this Priority, the management team and Mayor Maglio recently completed a S.W.O.T
analysis of the Village’s code enforcement activities. Current activities include resolving
issues that impact the quality of life in Roselle including violations of the Zoning
Ordinance and Property Maintenance Code through field inspections, preparing written
notices/orders for code compliance, issuing citations/fines for code violations, verifying
compliance measures, preparing reports and requests for action by other agencies, and
educating the public on overall code compliance. These activities have historically been
completed by part-time and contractual employees within the Community Development
Department. On average these employees work a combined total of 25 hours per week
at an estimated cost of $42,000 per year.
The desire to implement a more proactive property maintenance program with the goal of
preserving community character and enhancing property values has been identified:
• Reducing the length of time to remediate code complaints.
• Increasing public education.
• Creating a performance measurement process. Maximizing utilization of
Village resources.
Trustee Devitt stated that this is a good idea. More education and enforcement
is needed. The use of GIS should be encouraged.
Trustee Pileski agrees. The use of technology is key.
Trustee Domke agreed. He added that the strength of enforcement is important
as well. These issues being enforced effect everyone’s property values, so it is
important to maintain oversight on them.
Staff was directed to proceed as proposed.
7. Paperless Agenda Presentation – Jason Bielawski
The Village Board’s 2016-2018 Strategic Plan includes the implementation of a paperless
agenda process for Village Board and Committee of the Whole meetings. The purpose
of this goal is to improve the current agenda process, which is expected to reduce direct
costs associated with paper, copier/printer toner, as well as vehicle fuel for delivering
agenda packets to the Village Board. Indirect cost savings are expected from reducing
the current labor intensive process of copying and collating paper agenda packets every
two weeks.
Currently, staff prepares 24 paper agenda packets every two weeks that consist of the
Village Board and Committee of the Whole agendas with approximately 100 pages per
packet or 2,400 paper pages every two weeks. Paperless agendas are currently
provided to 6 management staff. The Village Board also receives various other
correspondence, publications, and reports in paper format that vary in size. The largest
documents are associated with the annual budget process. Nearly all of these
documents can be provided digitally to the Village Board.
Trustee Trejo asked if it were possible to provide a searchable folder of the minutes for
the year as well. Staff will look at possibility.
Attorney Knippen voiced some concerns about the opportunity of Open Meetings Act
violations when using paperless agendas and board documents. It was decided to review
potential violations so all Trustees are aware of issues.
Trustee Berkshire stated that he understood that if elected officials used their
personal devices, they became subject to FOIA. So this project will require a
dedicated Village device to avoid risk to personal privacy.
Trustee Domke stated that he is not interested in using his personal devices.
The Village should provide a tablet or laptop.
Trustee Devitt would like to see comparison of Chromebooks and Surface Pro.
He would like the device to have a keyboard.
Trustee Pileski would like to purchase the equipment and move forward to start
reducing paper waste and make it easier for staff.
Staff directed to proceed and bring back a couple of options for tablets or
laptops.
Staff to work with attorney to look at the current policy on electronic conduct to
insure it is current and covers all potential issues.
8. Microwave Link Replacement Project – Jason Bielawski
The Public Works Department is connected to the Village’s information technology
network via an existing point to point (PTP) link that consists of an antenna and radios on
the roof of the Public Works building and the monopole behind the Police Department.
Over this link the Public Works Department sends and receives data from the Village’s
network including email and internet access as well as accessing documents, files and
MUNIS, the Village’s financial software. The reliability of the PTP is critical for Public
Works operations since the failure of the link will result in Public Works having nearly no
access to the Village’s network.
Since March, the existing PTP has been failing, particularly during wet weather. As a
result, Public Works loses access to the Village’s network. In an attempt to trouble shoot
the PTP, staff used Fulton Technologies, located in Roselle, to analyze the PTP. The
analysis showed several areas causing PTP signal degradation including faults in the
coax cable and existing antenna structures and the overall capacity and design of the
PTP was deemed insufficient to handle the data transfer speeds required by the Village.
In discussions with Fulton and IT staff, it was determined that the entire PTP should be
replaced with a high performance licensed microwave link solution that better fits the
needs of the Village. The existing system was installed in 2010 by the Village’s previous
information technology company and is limited to 56 Mbps data transfer. The
recommended high performance solution can handle speeds up to 885 Mbps.
Due to the emergency nature of having a reliable and operational PTP, staff obtained two
proposals for a new microwave link solution utilizing the same equipment manufacturer,
Cambium Networks. Proposal #1 from Communication Infrastructure Corporation is in
the amount of $31,168.84, which includes $15,450.01 for materials and freight and
$15,718.82 for labor. Proposal #2 from Fulton Technologies is in the amount of $19,950,
http://www.roselle.il.us/ArchiveCenter/ViewFile/Item/1871
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