Du Page County Public Works Committee met June 20.
Here is the minutes provided by the Committee:
1. Call to Order
9:15 am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
Absent:
3. Public Comment
4. Approval of Minutes
A. Public Works Committee - Regular Meeting - Jun 6, 2017 9:15 AM
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
5. Budget Transfers
A. Budget Transfers -- Request for transfer of funds - $64,060 from 6000-1220-54010 (Building Improvements) to 6000-1220-54110 (Equipment & Machinery) Transfer is to cover the replacement of the refrigeration system for the walk-in coolers at the Jail.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
6. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
7. Joint Purchasing Agreement
A. FM-P-0204-17 Recommendation for the approval of a contract purchase order to Home Depot, for miscellaneous maintenance, repair and operation parts and supplies, as needed, for County facilities, for Facilities Management, for the period August 1, 2017 through December 31, 2020, for a total contract amount not to exceed $75,000.00. Contract let pursuant to the Intergovernmental Cooperation Act US Communities #16154
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Gary Grasso, District 3
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
B. FM-P-0205-17 Recommendation for the approval of a contract purchase order to Waukegan Roofing, for the roof replacement at 200 North County Farm Road, for the period through November 30, 2017, for a total contract amount not to exceed $81,731.00, Contract let pursuant to the Intergovernmental Cooperation Act National IPA/TCPN #R132205
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
8. Low Quote
A. 2017-179 Recommendation for the approval of a contract purchase order to Central Sod Farms, Inc., to furnish and deliver sod, as needed, for Public Works, for the period June 20, 2017 through November 30, 2017, for a contract total amount not to exceed $15,670.00, per low quote Q17-111GV
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Amy L Grant, District 4
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
9. Bid Award
A. 2017-180 Recommendation for the approval of a contract purchase order to Lee's Foodservice Parts & Repair, to provide the door replacement for the walk-in coolers at the Jail, for the period through November 30, 2017, for Facilities Management, for a total contract amount not to exceed $16,984.09, per lowest responsible bid #17-082-GV
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
B. FM-P-0206-17 Recommendation for the approval of a contract purchase order to Cook's Direct, Inc., to provide the refrigeration system replacement for the walk-in coolers at the Jail, for the period through November 30, 2017, for Facilities Management, for a total contract amount not to exceed $64,059.40, per lowest responsible bid #17-082-GV
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
10. Bid Renewal
A. FM-P-0207-17 Recommendation for the approval of a contract purchase order to Johnson Controls Inc., to furnish and deliver Johnson Control parts as needed, for Facilities Management, for the period June 12, 2017 through June 11, 2018, for a total contract amount not to exceed $30,000.00, per renewal option under bid #14-069-DT, third and final option to renew
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
B. FM-P-0208-17 Recommendation for the approval of a contract purchase order to Arlington Glass & Mirror Co., for on-call window glazing, repair, replacement, window adjustment, and board up services, as needed for County facilities, for Facilities Management, for the period July 23, 2017 through July 22, 2018, for a total contract amount of $35,000.00, per renewal option under bid award bid #15-109-GV, first option to renew.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
11. Action Items
A. PW-R-0307-17 Resolution -- Correction of Scrivener's Error in Resolution PW-P-0063-17 for Christopher B. Burke Engineering, Ltd. to be consistent in the amount not to exceed $55,000.00.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
B. Action Item -- Approval of the County's application for $15,000 from the Urban and Community Forestry Grant Program
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
C. Action Item -- Approval is requested for membership in the Lower Des Plaines Watershed Group for an amount not to exceed $5,000.00.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Paul Fichtner, District 1
Ayes: Fichtner, Grant, Grasso, Healy, Larsen, Noonan
12. Old Business
Member Grant asked the status of the Fairground lease. The lease is currently in the review process, and staff will keep Committee updated.
13. New Business
Member Grasso was able to utilize the paint recycling program at the Woodridge Greene Valley Treatment Facility this past weekend and was very impressed with its operation.
14. Adjournment
There being no further business, the meeting was adjourned at 9:28 am.
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