Du Page County Technology Committee met June 13.
Here is the agenda provided by the Committee:
1. Call to Order
9:00 am meeting was called to order by District 5 Janice Anderson at 9:11 am.
2. Roll Call
Present: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski, Wiley, Jacobs
Absent: Berlin, Henry (Excused), Zaruba
Member Elliott moved, seconded by Member Krajewski to allow Chairmain Wiley to participate via telephone, as he is away on U.S. Military business. All ayes, motion carried. Vice- Chairwoman Janice Anderson presided.
Aaron Jacobs was present as a representative for Member John Zaruba, County Sheriff.
Member Henry was unable to attend due to a scheduling conflict with another meeting.
3. Chairman's Remarks
4. Public Comment
5. Approval of Minutes
A. Technology Committee - Regular Meeting - May 23, 2017 9:00 AM
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Fred Bucholz, Recorder
Ayes: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski, Wiley, Jacobs
6. Action Items
A. TE-P-0199-17 Recommendation for the approval of a contract purchase order to Titan Image Group to furnish & deliver printed business envelopes for DuPage County departments. This contract covers the period of August 1, 2017 through July 31, 2018, for Information Technology, for a contract total amount of $27,750.00. This is the third and final of three (3) twelve (12) month renewals per low bid #14-125-GV
Result: Adopted [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Tim Elliott, District 4
Ayes: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski,
Wiley, Jacobs
B. 2017-172 Recommendation for the approval of a contract purchase order to Alphagraphics, to furnish and deliver web-to-print business cards for County departments, for Information Technology. This contract covers the period of July 1, 2017 through June 30, 2018, for a contract total amount of $12,000.00. This is the second of three (3) twelve (12) month renewals, per lowest responsible quote #Q15-113-GV.
Result: Approved [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Robert Grogan, County Auditor
Ayes: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski,
Wiley, Jacobs
C. 2017-173 Recommendation for the approval of a contract purchase order to Trivantis Corp. to provide CourseMill Learning Management System software support and maintenance. This contract covers the period of July 1, 2017 through June 30, 2018, for Information Technology, for a contract total amount of $9,740.79. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski,
Wiley, Jacobs
D. Change Order -- Amendment to County Contract 703-0001 SERV, issued Toshiba America Business Solutions, Inc., AKA Electronic Imaging Division for rental and service agreement of multi-function copiers for the GIS Division, for the period January 1, 2014 through December 31, 2017, to extend the terms of the contract through September 30, 2018 and increase the encumbrance in the amount of $1,960.11, resulting in an amended contract total amount $12,419.03, an increase of 18.74%, and a cumulative increase of 18.74%. (703-0001 SERV)
Result: Adopted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Tim Elliott, District 4
Ayes: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski, Wiley, Jacobs
E. Change Order -- TE-P-0577A-15 - Amendment to Resolution TE-P-0577-15 (County Contract 1439-0001-SERV), issued to MHC Software, Inc., for the purchase of an Enterprise Content Management System for the ERP, for Finance, to update the scope of work and increase the contract by $11,800.00 in order to add self-service payroll web delivery and annual maintenance for the Human Resources department, resulting in a new contract total amount of $310,742.30, an increase of 3.95%.
Result: Adopted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski, Wiley, Jacobs
7. Informational Items
A. PW-P-0190-17 Recommendation for the approval of a contract purchase order to AT&T, to provide analog business lines and analog circuits for Public Works facilities, for the period August 1, 2017 through July 31, 2019, for a total contract amount not to exceed $170,000.00, per most qualified offer per Proposal P-17-002-LG. Member Elliott moved, seconded by Member Kachiroubas, to combine, accept, and place on file items 7A through 7C.
Result: Adopted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski, Wiley, Jacobs
B. 2017-165 Recommendation for the approval of a contract purchase order to GE Intelligent Platforms, Inc., for software upgrades, license fees and technical support, for Public Works and Stormwater Management, for the period June 30, 2017 through June 29, 2018 for a contract total amount not to exceed $14,731.37, per 55 ILCS5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00 (Public Works $9,201.68 - Stormwater Management $5,529.69)
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski, Wiley, Jacobs
C. 2017-167 Recommendation for the approval of a contract purchase order to CDWG for renewal of PC and server security for the Sheriff's Office, for the period of July 22, 2017 through July 21, 2018 for a contract total amount not to exceed $15,396.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Elliott, Fichtner, Grogan, Kachiroubas, Krajewski, Wiley, Jacobs
8. Old Business
A. Election Night Website Issues
Don Carlsen, CIO, provided a brief update on the website issues encountered on election night earlier this year. He explained that Ektron, a web solutions group, will be reviewing the content management system used and report back to him.
9. New Business
A. FY2017-2018 IT/GIS Budget Process
Mr. Carlsen reviewed the IT budget process with the committee. He presented them with a spreadsheet that outlines ongoing projects as part of the five-year plan as well as some new initiatives. The spreadsheet is attached hereto.
Result: Hand Out
B. ERP Time & Attendance System Update
Mr. Carlsen provided an explanation of what the Time and Attendance System is. He then explained that the implementation costs were not included in the original ERP implementation bid. He said staff put together the specifications about eight months ago to give to the implementer, who provided a quote of $1 million. It was decided that was too high of a quote so the implementation would be put off.
A discussion then took place, highlighting the features included with the Employee Self- Service portal currently available to employees.
C. Infor Acquisition of Ciber (County ERP Implementer)
Mr. Carlsen informed the committee that the ERP implementer, Ciber, was bought by Infor, the ERP software company used by the County. He noted that IT will need to bring forward a revised contract and statement of work for approval, transferring everything to Infor.
10. Adjournment
With no further business, the meeting was adjourned.
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